Junior Programme Assistant

OVERVIEW

Parent Sector : Social and Human Sciences Sector (SHS)

Duty Station: Harare

Job Family: Social and Human Sciences

Type of contract : Non Staff

Level : Level 1

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 27-JUNE-2021

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

OVERVIEW OF THE FUNCTIONS OF THE POST

Initial contract, one year with possibility of extension subject to perfomance and availability of funds.

Under the overall authority of the Director of UNESCO Regional Office for Southern Africa, and the direct supervision of the SHS Program Specialist, the incumbent will undertake the following tasks and responsibilities, within the framework of the UNPRPD, Spotlight Initiative and SHS projects:

 

Long Description

Provide assistance to the Programme Specialists in SHS Sector, and the UNPRPD Coordinator in implementing projects in relation to gender and disability inclusion, in cooperation with the partners involved;
• Assist the SHS Programme Assistant in a variety of administrative documentation, using examples or templates, initiating administrative and financial procedures, and reviewing requests for payment against contractual obligations in the financial system, and providing information on payment status and remaining obligations to supervisor(s);
• Assist with the organisation of regional/local meetings, events and workshops by booking venues, equipment and providing other related logistical support; initiate travel authorizations in conjunction with meetings, workshops, conferences or sessions, makes travel arrangements; track and prepare itinerary and agenda; prepare associated documentation, facilitate the travels of visiting officials by providing information and preparing the necessary documentation. Identify, review for style format and accuracy, and assemble documents and pertinent information in support of such events and meetings, collate information and data for presentations, initiate procedures for associated services required, provide administrative support during the event collate minutes and decisions;
• Respond to routine enquiries and follow-up on routine matters; provide information to supervisor(s) and colleagues, make appointments, receive visitors and take telephone calls, answer enquiries and/or refer them to the applicable specialist;
• Ensure both online and offline filing of reports, repositories, update website information to enhance visibility of the projects; be proactive in sourcing for information on science sector issues to remain up-to-date on new and emerging science and engineering and science policy;
• Perform other tasks as may be required to ensure the success of the team.
 

COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS

EDUCATION
•  Diploma in Secretarial Studies or certification in Accounting
•  BSc and or Bachelors in Sociology or other social sciences related studies will be an added advantage

WORK EXPERIENCE
• At least three years of relevant work experience is required

 

SKILLS/COMPETENCIES
• Willingness to work independently
• Proven ability to work in a multicultural environment
• Good IT skills, particularly with respect to the internet, Word Processing, Excel, Power Point, etc

 

LANGUAGES
Fluency (oral and written) in English. Fluency in other local languages

  

 

DESIRABLE QUALIFICATIONS

 

SKILLS/COMPETENCIES
• Knowledge and/or prior experience of the United Nations System

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

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