Junior Project Clerk for SDGs Academy
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
Duties and Responsibilities
- Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
- Implement project standard operating procedures in line with the government and UNDP’s regulations.
- Arrange the activities for each batch in SDG Leadership Program including workshops and mentoring sessions;
- Assist in performing analysis of each workshop in all SDG Leadership Program batches;
- Assist in overseeing the progress of SDG Leadership Program participants’ performance progress;
- Work closely with Teaching Assistants for teaching and learning activities;
- Assist in the process of digitization of new learning materials and resources, including proofreads and content editing as needed.
- Assist in the content curation that will be posted in Alun-alun inovasi and Beranda Inspirasi, including the process of selecting, organizing, and looking after the items in a collection received;
- Assist in meeting arrangement with target beneficiaries and stakeholders for Alun-alun Inovasi and Beranda Inspirasi.
- Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.;
- Effective administration of general office matters such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.;
- Effective implementation of operations policies for gender sensitive approach at the project level.
- Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
- In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, and deepen stakeholder knowledge and buy-in to the project;
- Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level.
- Participation in the trainings for the operations/ projects staff;
- Contributions to knowledge networks and communities of practice;
- Ensure active participation in the knowledge sharing in gender analysis and gender mainstreaming
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
- Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
Required Skills and Experience
Minimum Academic Education
Bachelor’s Degree or equivalent in Development Studies, Public Policy, International Relations, or any other relevant social sciences field.
Minimum years of relevant Work experience
- No professional experience is required
- Candidate with experience related to to training and development, managing workshops, providing support to manage e-learning platform, and relevant experience in the process of digitization of learning material would be desirable
- Knowledge and some experience in assisting operations and administration works
- Knowledge a of Sustainable Development Goals (SDGs)
- Demonstrated familiarity with UNDP development projects in Indonesia is an advantage;
- Knowledge of and experience in assisting teaching and learning activities;
- Experience in assisting the preparation, launching and arrangement of knowledge platforms would be preferable
Ability to written and spoken in Bahasa Indonesia and English is required.
- Personal CV or P11 with three referees;
- Completed cover letter (maximum length: 1 page) indicating why you are the most suitable candidate for the work;
- Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of experience, such as reports, presentations, publications, campaigns or other materials.