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Junior Project Clerk for SDGs Academy

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2021-06-24

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Office/Unit/Project Description   
 
In the UN Sustainable Development Summit held in September 2015, UN countries member agreed on a common development agenda, Sustainable Development Goals (SDGs), which will be achieved in 2030. SDGs has 17 goals and 169 targets measured with over 300 indicators. The government of Indonesia (GoI) translated their commitment in adopting the SDGs by launching Presidential Decree No. 59 the Year 2017,  provided a legal framework for national and subnational governments in accelerating SDGs. It mandated the establishment of inclusive SDGs Coordination Team, mainstreaming of SDGs in planning document (RPJMN/RPJMD), preparation of National and Local Action Plan on SDGs, and annual reporting on SDGs Achievement - conducted together with 4 SDGs stakeholder pillars, namely government, private sectors/philanthropy, academic/expert, and CSO/media/community. 
 
All SDGs have targets directly related to the responsibilities of local and regional governments. Local stakeholders need to be empowered to address SDGs issues, especially the most relevant ones to the local context. Indeed, the weakest links in Indonesia’s effort in implementing SDGs are the roles of local administrations and the roles of communities (Alisjahbana, 2016). To address this need, UNDP Indonesia establishes SDG Academy Indonesia. The Academy aims at strengthening not only the stakeholders’ knowledge about SDGs but also their leadership and managerial skills needed to solve various SDG issues, through the SDG Leadership Program, the SDG Mobile Learning Program, and the SDG Study Abroad Program. The Academy also provide knowledge platforms through Alun-alun Inovasi and Beranda Inspirasi. 
 
After the programs launched in March 2021, the SDG Academy Indonesia kicked off the first batch of SDG Leadership Program and gradually launch its 13 courses in Mobile Learning Program. The programs are targeting large size of population in Indonesia and it is expected that many will participate actively in the platforms. The preparation of Alun-alun Inovasi and Beranda Inspirasi run concurrently. 
 
 

Duties and Responsibilities

Scope of Work 
 
a) Support the project team to ensure effective project planning and  implementation focusing on achievement of the following results: 
  • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
  • Implement project standard operating procedures in line with the government and UNDP’s regulations. 
b) Support the SDG Academy Indonesia in teaching and learning activities focusing on achievement of the following results: 
  • Arrange the activities for each batch in SDG Leadership Program including workshops and mentoring sessions;
  • Assist in performing analysis of each workshop in all SDG Leadership Program batches;
  • Assist in overseeing the progress of SDG Leadership Program participants’ performance progress;
  • Work closely with Teaching Assistants for teaching and learning activities;
  • Assist in the process of digitization of new learning materials and resources, including proofreads and content editing as needed. 
c) Providing support in the preparation, launching and arrangement of knowledge platforms;  
  •  Assist in the content curation that will be posted in Alun-alun inovasi and Beranda Inspirasi, including the process of selecting, organizing, and looking after the items in a collection received;
  • Assist in meeting arrangement with target beneficiaries and stakeholders for Alun-alun Inovasi and Beranda Inspirasi. 
d) Provides administrative support to the Project Management Unit focusing on achievement of  the following results: 
 
  • Support the focal point for Administrative and office coordination of project implementation activities to  process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.;
  • Effective administration of general office matters such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.;
  • Effective implementation of operations policies for gender sensitive approach at the project level. 
e) Support strategic partnerships & communication plan: 
 
  • Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project; 
  • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, and deepen stakeholder knowledge and buy-in to the project;
  • Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level. 
f) Supports knowledge building and knowledge sharing focusing on achievement of the following results: 
  • Participation in the trainings for the operations/ projects staff;
  • Contributions to knowledge networks and communities of practice;
  • Ensure active participation in the knowledge sharing in gender analysis and gender mainstreaming 
g) The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that  
  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. 
Institutional Arrangement 
 
This position is located primarily in SDG Academy Indonesia office and the assignment will be conducted under direct supervision of Director of SDG Academy Indonesia and overall guidance from SDG Academy Indonesia team to support the project on a day-to-day basis to cover the overall project implementation. 
 
 

Competencies

REQUIRED COMPETENCY  
 
CORE BEHAVIOURAL  -  LEVEL 1 ( INDIVIDUAL CONTRIBUTOR ) 
 
Achieve Results 
 
•Demonstrates focus on achieving quality results and impact 
•Consistently strives to meet or exceed excellent standards 
•Efficiently establishes appropriate plans and resources for self and others to accomplish goals 
•Holds self and others accountable for results 
 
Think Innovatively 
 
•Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices 
•Looks beyond conventional approaches and established methods 
•Proposes new ideas, approaches and solutions to problems 
 
Learn Continuously 
 
•Actively pursues opportunities for learning and self-development, professionally and personally 
•Keeps up to date with new developments in own professional area 
•Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative 
•Contributes to the learning of others 
 
Adapt with Agility 
 
•Actively pursues opportunities for learning and self-development, professionally and personally 
•Keeps up to date with new developments in own professional area 
 
Act with Determination 
 
•Is flexible in handling change, and adopts new ideas, approaches and ways of working 
•Seamlessly adapts to working with new situations or contexts, with new people, and in different ways 
•Participates in, supports, or drives meaningful change in UNDP 
•Is comfortable with ambiguity and effectively manages juggling multiple demands 
 
Engage and Partner 
 
•Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results 
•Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others 
 
Enable Diversity and Inclusion 
 
•Understands and appreciates issues from the perspective of others 
•Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people 
•Fully accepts and values all people, creating an inclusive environment 
•Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally 
•Demonstrates honesty and transparency 
 
CROSS FUNCTIONAL COMPETENCIES  
 
Digital Awareness and Literacy 
 
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed 
 
Working with Evidence and Data 
 
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making 
 
TECHNICAL COMPETENCIES 
 
Gender
 
Gender Mainstreaming 
 
UN policy knowledge - ethics
 
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity 
 
Innovation
 
Technology and Innovation 
 
 

Required Skills and Experience

Minimum Academic Education

Bachelor’s Degree or equivalent in Development Studies, Public Policy, International Relations, or any other relevant social sciences field. 

Minimum years of relevant Work experience  

  • ​No  professional experience is required
  • Candidate with  experience related to  to training and development, managing workshops, providing support to manage e-learning platform, and relevant experience in the process of digitization of learning material would be desirable  
REQUIRED SKILLS  
  • Knowledge and some experience in assisting operations and administration works
  • Knowledge a of Sustainable Development Goals (SDGs) 
Desired additional skills and competencies 
  • Demonstrated familiarity with UNDP development projects in Indonesia is an advantage;
  • Knowledge of and experience in assisting teaching and learning activities;
  • Experience in assisting the preparation, launching and arrangement of knowledge platforms would be preferable  
Required Language(s) (at working level) 

Ability to written and spoken in Bahasa Indonesia and English is required.

Required documents: 

  • Personal CV or P11 with three referees;
  • Completed cover letter (maximum length: 1 page) indicating why you are the most suitable candidate for the work;
  • Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of  experience, such as  reports, presentations, publications, campaigns or other materials. 

Disclaimer

Important applicant information
All posts in the SC categories are subject to local recruitment.
 
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
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Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year.  
 
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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