Missoula (United States of America)
The Development Coordinator leads development efforts to raise the profile of the IRC in Missoula as the agency of choice for volunteers and community donors and is responsible for collaborating with IRC staff to determine volunteer, intern, mentor, and AmeriCorps needs. The Development Coordinator will recruit, screen, train, and supervise recruited volunteers, interns, and mentors, provide on-going support and guidance, and manage volunteer information in a central database system. The coordinator will develop trauma-informed training materials to best prepare volunteers, interns, and others for their work with refugees, asylees, and victims of human trafficking.
•Identify donors and funding opportunities.
•Coordinate with Missoula Deputy Director and Deputy Director for Finance and Operations to apply for grant and other funding opportunities.
•Maintain accurate, up-to-date electronic and paper records on in-kind and monetary contributions, complete donor acknowledgements and maintain donor records in software database.
•Work with finance department to record and reconcile monetary donations with internal IRC accounting systems.
•Coordinate volunteers and interns to assist with donations and development efforts.
•Coordinate large-scale, in-kind donation drives.
Volunteer and Internship Coordination
•Ensure the IRC maintains an active, effective, professionally managed intern and volunteer program.
•Coordinate with staff to determine volunteer/intern needs and assist with assignment descriptions
•Conduct outreach activities to attract new volunteers and interns; recruit and interview candidates.
•Conduct regular information sessions for potential volunteers, interns, and mentors.
•Conduct orientation sessions, training, and ongoing supervision for all accepted volunteers.
•Maintain regular communication and act as a liaison between IRC staff and volunteers.
•Maintain volunteer files; enter case notes and records in database; manage timesheets and timesheet entries each month.
•Solicit opportunities to speak publicly about the work of IRC and actively recruit community involvement.
•Actively participate in the Volunteer Coordination Communities of Practice.
•Conduct recognition events for volunteers and interns.
In-kind Donations Program
•Generate, receive, track and maintain in-kind donations from individual donors and local businesses, churches and civic groups.
•Maintain a close cooperative relationship with in-kind donors, including engaging corporate donors.
•Respond swiftly to inquiries, produce and maintain correspondence with in-kind donors.
•Coordinate and support DIY in-kind donation drives organized by community groups and individuals.
•Manage daily operations and inventory of CIK donation storage areas, display of donated items and the distribution of in-kind goods, especially as it relates to the Matching Grant program
•Ensure accurate documentation to account for and track incoming/outgoing CIK, including preparing paperwork for client files.
Outreach, Training and Other
•Represent IRC at local meetings, seminars, forums, and other community outreach opportunities as needed.
•Conduct outreach, networking activities, and other advertising to recruit and educate potential donors, interns, volunteers, and partners as needed.
•Assist in managing shared mailboxes, Facebook page, and other external-facing communication.
•Organize and lead info session webinars to provide an overview to potential volunteers of all current volunteer opportunities.
•Maintain individual files on all interns and volunteers, record and report all intern/volunteer time, and keep accurate electronic records. Coordinate with colleague(s) to ensure volunteer processing and documentation is tracked.
•Update and develop resources to manage intern and volunteer lifecycle.
•Supervise community engagement interns or other volunteers as needed.
•Other tasks and projects as assigned.
Education: Bachelor’s degree from an accredited university or college preferred.
Work Experience: Minimum of 3 years of related experience.
Demonstrated Skills and Competencies
•Proven ability to contribute both independently and as a key team member.
•Proficient in Microsoft Office applications (Word, Excel, Outlook)
•Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.
•Ability to prioritize and to juggle multiple tasks simultaneously in a fast-paced environment.
•Well organized with attention to detail.
•Ability to work effectively in a multi-cultural setting.
•Self-direction and initiative, when needed, to take the lead and to follow through to completion.
Language Skills: Fluent in English, both spoken and written.
•Combination of remote and onsite work in a standard office environment. As the transition away from virtual, remote work evolves, fulltime onsite will be required. Some evening and weekend hours will be required.
•Must have a valid driver’s license with legally required insurance. Position will require using own transportation within service delivery area. Mileage reimbursement available.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.