Director, Kansas Office for Refugees
Garden City (United States of America)
In July 2016, the State of Kansas withdrew from the administration of federal Office for Refugee Resettlement (ORR) funded programming. The IRC was subsequently selected to serve as “replacement designee” for Kansas, administering benefits outlined in ORR regulations through a newly created Kansas Office for Refugees (KSOR), based in Wichita. KSOR has full oversight of the administration and delivery of Refugee Cash Assistance, Refugee Medical Assistance (RMA), medical screenings, social service programs, and other ORR funded programs in Kansas. The Director is responsible for leadership and oversight of all KSOR operations. The position is responsible for ensuring grant and program development, funding allocations and compliance; for maintaining well-functioning systems for finance, human resources, and operational activities; and for providing leadership and people management for KSOR staff. The Director has primary responsibility for external relations and internal communication within the IRC. The position reports to the Director of the Office for Refugees, RAI.
•Establish vision and strategy of Kansas Office for Refugees.
•Oversee all activities such as sub-awards, program reporting, monitoring of service providers, and grant closeout; ensure that all statewide activities are in compliance with ORR policies and guidelines through regular monitoring and evaluation of program activities.
•Develop and submit the Kansas State Plan and all supporting documents;
•Lead KSOR team in making fiscal year funding allocation decisions.
•Represent IRC and sub-award partner agencies externally and within the IRC. Advocate for highest quality of policy, benefits and services for refugees.
•Provide policy interpretation and oversee technical assistance for Kansas partnerships and stakeholders.
•Establish practices that maintain consistent two-way communication with partners.
•Develop a collaborative working relationship among Kansas providers by promoting opportunities for statewide coordination and planning.
•Ensure KSOR representation at community consultations which include resettlement agencies, representatives from the refugee community, mutual assistance associations, social services providers, faith-based groups, state benefits programs, city and county governments, elected officials, and state of Kansas officials.
•Maintain professional and positive public image of refugee resettlement in Kansas; liaise with IRC/RAI Director of Office for Refugees and Communications Department on all media contacts in accordance with IRC policies on external messaging.
•Ensure timely and consistent communication with HQ Finance, HR, Procurement, Legal and other departments on operational issues, policies and reporting.
•Responsible for KSOR’s financial management including developing and monitoring the annual budget, program budgets, billing practices, sub-awards and service contracts.
•Regularly review the operating budget as well as monthly budget-to-actuals; maintain effective systems for tracking spending rates for all grants; address anomalies in revenue and expenses.
•Direct evaluation and monitoring of service providers to ensure providers are compliant with KSOR policies and procedures; identify opportunities for technical assistance.
•Oversee the tracking of monthly refugee cash assistance spending in Kansas and monitor all other program budgets. Ensure award payments and billing reimbursements are made per grant agreements; assist Finance Manager in proper management of grant receivables/payables.
•Review, approve and release KSOR payment requests, ensuring timely reimbursements and vender payments.
•Ensure consistent communication between program and finance team.
•Submit reports to the ORR and IRC headquarters.
•Other related duties as assigned.
•Responsible for implementation of recruitment, hiring, orientation, and performance management process in alignment with IRC Policies and Procedures.
•Provide direct supervision to staff, including weekly meetings with direct reports and leadership team.
•Facilitate opportunities for staff professional development and growth.
•Ensure continual development and training to staff on IRC and ORR policies and protocols.
Education: 4-year college degree in relevant field required. Graduate degree in management, public administration or social work preferred.
Work Experience: 5+ years of human services management experience; people management, program development, budget oversight, monitoring and reporting experience preferred.
Demonstrated Skills and Competencies:
•Staff management, program development, monitoring, evaluation, and budgeting experience.
•Grants management experience, specifically federal grants, highly desirable.
•Experience with refugee populations or other similarly vulnerable populations preferred.
•Ability to repre skills in both internal and external relationships, including partners and donors.
•Ability to lead teams and promote productivity in a respectful and collaborative environment.
•Proven organizational skills: able to multi-task, set priorities, effectively manage time and meet deadlines.
•Excellent written and oral communication skills.
•Proficient in Microsoft Office applications (Word, Excel, Outlook); Experience with databases and applications preferred.
Language Skills: Fluency in written and spoken English
Standard work environment. Expectation to travel occasionally within Kansas for partner meetings and events. Infrequent travel to national meetings or conferences out