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Procurement Assistant, GS-5, Water, Sanitation and Education Centre, Supply Division, Copenhagen

Copenhagen

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Copenhagen
  • Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Environment
    • Logistics
    • Procurement
    • Education, Learning and Training
    • Water, sanitation and hygiene (WASH)
    • Supply Chain
  • Closing Date: Closed

Supply Division is looking for a Procurement Assistant for the Water, Sanitation and Education Centre, Copenhagen.

Procurement Assistant (GS-5 level)

Water, Sanitation & Education Centre

UNICEF Supply Division, Copenhagen

Please note that candidates applying for this advertisement may also be considered for other similar positions in UNICEF Supply Division. 

UNICEF works in 190 countries and territories to protect the rights of every child and has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. Supplies are essential to fulfil children’s rights.  UNICEF procures and supplies over 5,000 products to address the needs of children. Supporting child survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children’s health, education and protecting them from abuse, exploitation and neglect.

For Every Child…a Sustainable Future

This position is placed in the Education Unit within the Water, Sanitation and Education Centre. The unit is responsible for the global procurement of Education commodities and project support items such as Security items, Core Relief commodity amongst others.

How Can You Make a Difference?

Under the supervision of a Contracts Manager Education unit, the Procurement Assistant will support various activities in the procurement cycle related to a complex segment of products, particularly those in the Security are both personal and ballistic protection commodity groups and will provide effective services to UNICEF country programs with the overall goal of meeting the needs and requirements of the customers in an accurate, complete and timely manner.

Key Responsibilities will include:

  1. Reviews and evaluates incoming supply requisitions and requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
  2. Reviews material specifications and requirements with customers, countries, the Technical counterparts and EMOPS and Regional Security Advisors and other UN Agency as appropriate to ensure completeness and appropriateness. Ensures that customers’ claims/complaints are processed in in a timely manner in collaboration with Country office, supplier and EMOPS/Regional Office security advisors as appropriate.
  3. Prepares sales orders, monitor and follows up on progress of sales orders to ensure that commitments entered into are met.
  4. Drafts and prepares international tender invitations for complex commodities. Assists with preparation of Contract Review Committee submittals. Drafts and prepares Purchase Orders. Assists with and prepares Long Term Agreements.
  5. Monitors the status of Country Office programme orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods.  Transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments i.e. Greenlight from CO, Customs documentation etc. Prepares and provides timely and regular status / monitoring reports to customers.
  6. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices.
  7. Review incoming Emergency requests. Ensure good and fast coordination with Emergency Coordination Unit (ECU), Warehouse center (WIM) and key suppliers to ensure that Purchase Orders (PO) is placed in a timely manner.
  8. Prepares evaluation of suppliers with respect to delivery performance and commercial acceptability of complex and highly customized commodities.
  9. Any other duties or assignments as requested by the supervisor.

To qualify as a Champion for every Child you will have…

Required:

  • Completion of secondary education
  • Five years of procurement related working experience
  • Fluency in English
  • Valid work permit and residency in Denmark at the time of submitting the application. Note that the selected candidate is responsible for obtaining any required extension of their residency permit as an extension cannot be dependent on an employment with UNICEF.

Desirable:

  • Additional certified training related to business administration, procurement, supply management and similar
  • Degree/Diploma in Engineering will be considered as an asset
  • Work experience with public procurement in an international organization desired
  • Previous experience with management of a specific commodity/group of commodities
  • Exposure to project involving external partners and donors
  • Proficiency in an additional UN language (Russian, Spanish, Chinese, Arabic, French)

For every Child, you will demonstrate..

Core Values attributes

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability

Core competencies skills

  • Builds and maintains partnerships
  • Demonstrates self-awareness and ethical awareness
  • Drive to achieve results for impact
  • Innovates and embraces change
  • Thinks and acts strategically
  • Manages ambiguity and complexity
  • Works collaboratively with others

To view our competency framework, please click here: https://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

Remarks

The closing date is 4th of July 2021. Please be informed that all applications to UNICEF are handled via UNICEF's online recruiting system. You can apply to the above position by creating your profile, and application at our web site: http://www.unicef.org/about/employ/index.php.  Kindly note that all applications should be in English and that applications outside of the online recruiting system will not be accepted. Kindly also note that diversity and gender balance are factors in the selection process.  Queries can be directed to Lilia Winkel-Petersen at lwinkel@unicef.org.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. UNICEF is committed to promote the protection and safeguarding of all children.

Visit us at www.unicef.org/supply/

 

This vacancy is now closed.
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