Finance Assistant

Bangkok

Organization: UNOPS - United Nations Office for Project Services
Location: Bangkok
Grade: Administrative support - LICA-3, Local Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
- Administration
Closing Date: Closed

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the guidance and supervision of the Senior Finance Associate, the Finance Assistant supports the provision of financial services within the support services function, ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Finance Assistant works in close collaboration with the Programme, Project and Support Services colleagues in the local office as well as the UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.

Functional Responsibilities

Summary of Key Functions:

Accounting and administrative support
Implementation of operational strategies and procedures
Knowledge building and sharing

1. Assist and provides accounting, payment and administrative support focusing on achievement of the following results:

Assist timely review of the payments in creating the batch and file for approval in the TMS (treasury management system) platform.
Assist communicates and coordinates with system and bank focal points, ensuring the timely processing of payments
Response to payment inquiries submitted on BSSC’s payment inquiries service desk
Assist the team members with their daily tasks and issues.
Ensures that the remittance adheres to its service level agreement (SLAs)
Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
Prepare routine correspondence, payments report, following standard operating procedures.
Maintain the proper digital filing system for financial records and documents.
Assist with the preparation of monthly and quarterly reports for any payments transactions at the bank level.
Help improve controls and systems to help capture financial information.
Maintain accurate records (hardcopy and online) of all relevant documents for easy reference and retrieval.
Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.
Support external and internal audits as required; assist in preparing materials requested by external auditors
Assist on the payment rejection by liaising with the bank to get the additional information and inform the initiator for necessary action.
Escalate payments issue from the TMS platform to the direct supervisor.
Assist in providing payment information to the file offices as per the request
escalate to the treasury to replenish the account if the bank balance is insufficient funds before sending the payment file.
Assist in obtaining from bank representative to get additional information for payment rejection from the beneficiary bank

2. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.

3. Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Participation in the Finance-focused trainings
Contributions to knowledge networks and communities of practice.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: Completion of Bachelor degree or equivalent. Specialized training in finance is desirable. A BA or MA degree may substitute required years of work experience.

Experience: 3 years of relevant accounting and financial experience at national level is required. Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages, experience in handling web-based management systems are desirable.

Language Requirements:

Fluency in written and oral English
Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement Contract level: LICA-3
Contract duration: Open-ended

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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