Project Assistant for Training and Capacity Development
VACANCY NOTICE 005/2021
Project Assistant for Training and Capacity Development, Laxenburg/Vienna
All our work shall be driven by commitment and excellence
The International Anti-Corruption Academy (IACA) is an intergovernmental organization with a global constituency as well as an institution of post-secondary education recognized in line with the (EU’s) “Bologna process”, headquartered in Laxenburg/Vienna. We are a pioneering institution that aims to overcome shortcomings in knowledge and practice in the field of anti-corruption and compliance, functioning as a centre of excellence in education, training, networking, and cooperation, as well as academic research.
For detailed information on IACA please visit our website at www.iaca.int.
IACA is committed to the principles of equal opportunities, non-discrimination, gender balance, and geographical distribution, and upholds its Guiding Principles. We seek to attract the best qualified and most dedicated workforce meeting the highest standards of professional ability, personal integrity, and social competence, and offer fair and competitive international employment terms and conditions.
Vacant Post, Type and Duration of Appointment
The Job Description on the next pages contains the job title, classification of the vacant post, and the job profile, including the responsibilities, education, skills, and professional experience required.
IACA offers a fixed-term appointment for the duration of two years, with a probationary period of four months. Upon consent by both sides, this fixed-term appointment may be renewed for another term(s). For detailed information, please consult the Staff Rules of the International Anti-Corruption Academy.
As an international civil servant, the incumbent will be entitled to an all-inclusive annual salary of 44,232 EUR. An adjusted dependency benefit will be given to staff members with at least one child.
If you have the relevant work experience, meet the requirements outlined in the Job Description on the following pages, adhere to our goals and Guiding Principles, and would like to work in a dynamic, multicultural environment, please send a concise CV and cover letter to firstname.lastname@example.org, clearly stating the Vacancy Notice number in the subject line, no later than 31 July 2021 (UTC+2). Please include your contact details as well as the names and contact details of three references.
IACA’s selection is final and not subject to review.
Project Assistant for Training and Capacity Development
This Job Description illustrates the job profile, including the responsibilities, skills, education, and professional experience required for the post of Project Assistant for Training and Capacity Development (hereinafter referred to as Project Assistant), classified AD 9, in the Administrative Branch of the International Anti-Corruption Academy (IACA).
Within IACA’s organizational structure, the Project Assistant provides overall support for the proper implementation of non-academic programmes and activities. To this end, he/she contributes to the proper workflow, results, and functioning within the team. The Project Assistant reports to his/her superior and senior management, as defined by the Dean.
The Project Assistant’s place of employment is at the IACA campus, in a multinational environment. He/she may also be sent to IACA’s other offices or to those of partners, contractors, or other third parties, in Austria or abroad. He/she may also be sent on official missions abroad, as work requires, and thus must hold valid international travel documents. The incumbent is required to devote working hours to, inter alia, conceptual issues, administration, planning, drafting, communicating, reporting, and coordinating with others.
Duties and Responsibilities
The Project Assistant provides administrative and logistical assistance for the smooth implementation of programmes and activities. The incumbent cooperates with external partners and effectively communicates with participants and lecturers in this respect. In addition, he/she also makes travel arrangements including visa support for participants and lecturers. He/she is also responsible for maintaining up-to-date files and records of projects documents and for ensuring that background information and cross reference copies are properly maintained. Next to that, the Project Assistant is tasked with budgeting and financial reporting on the projects. This includes drafting and monitoring budget expenditures, maintaining proper records for financial reports, and preparing financial reports.
The Project Assistant is responsible for ensuring proper and reliable knowledge management with regard to his/her projects, and also compiles and submits necessary reports to his/her superiors.
Furthermore, he/she supports in the training and guidance of, e.g., interns, advising them, among others, on workflow, administrative practices and procedures.
He/she actively contributes to the development and maintenance of IACA’s distinctive character as centre of excellence in the field of anti-corruption training and education. In line with IACA’s team spirit, he/she occasionally works on other tasks given by his/her superiors, not related to his/her appointment, but where his/her work, experience, and skills are an asset and/or the immediate shortage of personnel capabilities require so.
- has proven experience in supporting project organization and implementation, including project budgeting and accounting, reporting and evaluation,
- knowledge and understanding of practices in the field of anti-corruption and/or compliance are an asset,
- has excellent communication skills and is able to present his/her ideas and content in a clear and structured way, both verbally and in writing,
- has excellent written and oral communication skills in English,
- has sound analytical skills and is an effective problem solver,
- is confident and proactively pursues his/her goals,
- is prepared to take over responsibility,
- is able to work independently and within a multinational environment as well as with people from different professional backgrounds,
- is able to work well under pressure, adapt to challenging and changing environments, and meet deadlines,
- is familiar with the handling of contemporary computer software (MS Office), in particular Microsoft Office Excel.
High school diploma or equivalent.
A minimum of three (3) years of professional experience in the field of project management and implementation is required, preferably in an international organization.
For applicants with higher academic qualifications in a job-related field, minimum one (1) year of professional experience in the relevant field is required. Additional qualifications in a job-related field, additional languages, as well as periods of studies abroad are considered an asset.