Associate Program Officer (External Offices)
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
1. Organizational Context
- Organizational Setting
The post is located in the Office of the Deputy Director General (ODDG) of the Regional and National Development Sector. The ODDG supports the Deputy Director General (DDG) so as to enable him to fulfill his functions smoothly and effectively.
The Regional and National Development Sector leverages its unique knowledge of and engagement with the Member States and regions to reinforce the more effective use of IP for growth and development. It does this by connecting the expertise, services, and tools that WIPO offers with the needs and priorities of the Member States and national and regional stakeholders, including through the WIPO Network of External Offices.
- Purpose Statement
The Associate Program Officer supports and contributes to the coordination of the network of External Offices and the supervision of those External Offices which report to the DDG.
- Reporting Lines
The incumbent reports to the Director, External Offices.
- Work Relations
The incumbent will work closely with colleagues in the ODDG as well as in the External Offices to facilitate the effective functioning of the network and the Offices. The incumbent will also establish and maintain relationships with external stakeholders as required.
2. Duties and Responsibilities
The incumbent will perform the following principal duties\:
a. Assist the Sector senior management in the overall coordination and enhancement of the coherence of the functioning of the network of the WIPO External Offices by analyzing policy, reporting, administrative settings, processes and procedures, and by providing recommendations for their improvement and streamlining.
b. Contribute to the ongoing process being conducted by the Member States to review and possibly expand the network of External Offices by providing data and information as required.
c. Facilitate information flows between External Offices and Headquarters by identifying priority matters, analyzing and disseminating documents and information; and liaising with substantive Sectors and programs in Headquarters on behalf of External Offices. Draft reports, briefing notes, background materials, talking points, and fact sheets.
d. Coordinate administrative support provided by Headquarters to the External Offices supervised by RNDS (Algeria, Brazil, Nigeria, the Russian Federation, and Singapore).
e. Monitor the implementation of the Workplans of the External Offices. Provide guidance and advice to the External Offices to facilitate implementation of the work plans.
f. Monitor and coordinate the submissions of External Offices concerning the Program and Budget, the WIPO Performance Report and other regular programmatic reporting and provide a first review with respect to narrative and statistical inputs.
g. Assist the implementation of the External Offices’ communication strategies by monitoring the webpages and other communications channels of Offices (including social media) and provide recommendations for improved communications by the Offices.
h. Support to the Deputy Director General and Director of ODDG as required.
i. Perform other related duties as required.
First-level university degree in law, international relations, public administration, or other relevant fields.
At least three year’s work experience including in the area of the coordination of programs. An advanced university degree may be accepted in lieu of two years of experience.
Experience working with the United Nations and/or in an Executive Office.
Excellent (written and spoken) knowledge of English.
Knowledge of French or other official UN languages.
Job Related Competencies (Essential)
Proven organizational and coordination skills. Ability to work quickly and efficiently under pressure.
Excellent drafting skills.
Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
Excellent facilitation skills including in an international context.
Sound judgment; ability to quickly assess complex and fast-moving situations and developments.
Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the internet.
Discretion and integrity.
Job Related Competencies (Desirable)
Knowledge of the UN system and its procedures, particularly with respect to the coordination and management of UN External/field Offices.
4. Organizational Competencies
- Communicating effectively.
- Showing team spirit.
- Demonstrating integrity.
- Valuing diversity.
- Producing results.
- Showing service orientation.
- Seeing the big picture.
- Seeking change and innovation.
- Developing yourself and others.
Mobility\: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.
Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the June 2021 rate of 87.3%
Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Initial period of one year, renewable, subject to satisfactory performance. No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.