Grants Management Manager
Grants Management Manager (GMM)
Duty Station [Yemen, Sana’a]
Who are we?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.
DRC Yemen’s response
Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.
About the job
The GMM will ensure grant management through the project management cycle, including ensuring timely and good quality proposals and reports are submitted to donors and grants management databases and tools are kept updated. The GMM will ensure and provide guidance on compliance with DRC’s and donor’s rules, regulations, and guidelines.
This GMM is responsible for the management of the grants unit team including grants specialists and officers overseeing the grants responsibilities of DRC specific program and DRC led consortiums. Additionally, the GMM is responsible for coordination with the Regional Office and HQ relevant departments and units.
Geographic scope: This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Duties and Responsibilities
• Lead proposal development processes; coordinate, collect, draft, and/or edit contributions and compile inputs from programme staff, technical advisors, HQ and/ or the regional office, and partners (if relevant) in line with the proposal development plan.
• Collaborate with respective departments in proposal writing processes including local implementing partners as sub-grantees.
• Organise and lead grants meeting according to DRC grants meeting guidelines including, opening, review and closure meetings.
• Review BFUs, consolidated spending, implementation, procurement, and staffing plans for each projects and flag up discrepancies to the teams and HoP at monthly grants review meetings.
• Provide guidance on and ensure compliance with donor and DRC rules, regulations, and guidelines and raise issues affecting external/ internal compliance.
• Ensure quality information management related to grants (including managing the DRC Dynamics for Grants and in-country documentation and trackers).
• Ensure quality and timely submission of donor narrative and financial reports.
• Lead application process and ensure compliance regarding (no-)cost extensions, amendments, top ups, reallocation.
• Liaise with external key donors relating to specific grant programmatic updates, challenges, changes, and other relevant issues.
• Maintain and update the donor database to identify new donors and funding opportunities in line with the strategic priorities of DRC Country Program.
• Grant management support to local implementing partners (sub grantees) and DRC Yemen Partnership department.
• Provide technical support, guidance, and tools to implementing partners at proposal development process.
Capacity and Development
• Provide technical guidance and deliver trainings on DRC and donor guidelines and proposal development and reporting to field offices.
• Provide on the job trainings and coaching to the grants team.
• Provide technical support and trainings to implementing partners as relevant and based on the capacity assessment and development plan.
Fundraising and donor liaison
• The GMM will lead and develop a fundraising strategy including donor mapping.
• Support fundraising efforts in coordination with the Country Director (CD) and Head of Programs (HoP), including undertaking donor mapping and providing briefings to in-country donor representatives.
• Organize and/or attend donor meetings to provide briefings on overall programs, context and challenges.
• Liaise with donor representatives and coordinate donor visits to programme sites, in support to the CD and the HoP.
DRC Dynamics ERP System
• Ensure DRC Dynamics is used to its full capacity.
• Ensure proper application of ERP grants and projects processes in the country.
• Apply reports and data analytics from ERP system to improve performance in the country.
• Ensure that Country ERP support is in place (i.e. light users).
As Manager the post-holder is responsible for the following:
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC
Roles reporting to this position
Grants Management staff
To be successful in this role you must have:
- At least 5 years' experience in proposal, project, or programme development, reporting, or grants management in an INGO.
- At least 3 years' experience with people management.
- Excellent knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
- Proven experience in successfully applying for institutional donor funding.
- Proven experience in capacity building and training of national staff and local partners.
- Ability to design, develop and implement processes.
- Excellent computer skills, including Microsoft office.
- Full professional proficiency in English (written and orally).
- Knowledge of Arabic is considered a plus.
you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Moreover, we also expect the following:
Master's degree in international relations, humanitarian or development studies, business administration, or other relevant field
DRC will offer the successful applicant a 12 months contract, renewable dependent on both funding and performance. You must be available to start work from August and be willing and able to work in Sana’a.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at level (F1).
Interested? Then apply for this position by clicking on the apply button or link below.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contact email@example.com
Need further information?
For more details on this position please contact firstname.lastname@example.org
Please note that applications sent directly to [email@example.com] will not be considered.
For further information about the Danish Refugee Council, please consult our website www.drc.ngo