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Coordination Officer for NS %26 SG (P3)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Monitoring and Evaluation
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2021-08-03

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Organizational Setting

The Director General's Office (DGO) provides guidance for planning and implementation to ensure all activities are undertaken within the Agency’s statutory mandate and in line with guidance of the guidance of the Policy Making Organs of the IAEA.

Main Purpose


Under the general supervision of the Special Assistant to the Director General for Nuclear Safety and Security (NS) and for Safeguards (SG) and other senior professionals in DGO, the Coordination Officer provides advice, liaison and support to policy development, coordination and implementation. The Coordination Officer assists in research and analysis, review and clearance of various reports and correspondence.



The Coordination Officer is\: 1) an analyst, providing background information through research on relevant issues and interaction with counterparts in-house as well as in Member States' diplomatic corps; 2) a liaison between internal experts and senior managers and Member States; 3) a team member, assisting the Special Assistants to the Director General and senior professionals in DGO with decision-making support and in-house coordination.

Functions / Key Results Expected


  • Provide policy coordination with relevant IAEA Departments/Offices, in the areas of safeguards, safety and security.
  • Review for quality control and completeness of IAEA reports relevant to safeguards, safety and security, and other areas of highly sensitive nature provided to DGOC for clearance to be submitted to the Policy-Making Organs.
  • Liaise with relevant Departments to enhance coordination, particularly with respect to the review and clearance of correspondence with Member States, international organizations and other counterparts for various conferences, technical meetings and reports.
  • Conduct research and carry out analysis with a view to improving coordination and enhancing relations between Member States and the IAEA Secretariat.
  • Provide coordination support to relevant Departments on issues of an interdepartmental nature in order to ensure timely and appropriate implementation of agreed policies.
  • Prepare summary reports of proceedings of various meetings and international conferences.
  • Keep abreast of the latest trends and developments in the areas of assignment. Provide guidance and draft recommendations to incorporate best practice and improve business processes in the IAEA.

Competencies and Expertise

Core Competencies

Name Definition
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork Actively contributes to achieving team results. Supports team decisions.
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition
Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
Partnership building Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Required Expertise

Function Name Expertise Description
Management and Programme Analysis Analytical Writing Skills Ability to produce descriptive and analytic reports and papers on complex technical and scientific issues that have policy implications in an accurate and understandable manner.
Public Information and External Relations Diplomacy and Understanding of Political Sensitivities Diplomacy and understanding of political sensitivities among Member States. Tactful approach in handling confidential and sensitive information and a high sense of responsibility and discretion.
Other Technical Engineering General Knowledge of the United Nations System Knowledge of nuclear safeguards, safety and security; the work of the IAEA and the work of United Nations system concerned with these areas
Management and Programme Analysis Reporting Ability to report concisely, accurately and promptly on meetings and matters of relevance to the IAEA.

Qualifications, Experience and Language skills


  • A first level university degree with a relevant combination of academic qualifications in International Policy Studies, Political Science, International Relations and/or in science, engineering or a related field is required. An Advanced university degree (master's degree or equivalent) would be an asset.
  • At least 5 years of relevant professional experience preferably in international organizations.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.



The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $62120 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 32613, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process



We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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