Office Assistant (G4)

Background:

The incumbent works under the supervision of Deputy Head of Mission and in close cooperation with the other national staff in the Tiraspol Office, which is part of the Office of Head of Mission Programme.

Tasks and Responsibilities:

The incumbent has the following responsibilities:

1. Screens and prioritizes all incoming correspondence, answers telephone calls, e-mail messages; deliver mail and messages to the relevant Mission Members;
2. Makes appointments with interlocutors in Transdniestria for international Mission Members and coordinates with the Mission’s Chisinau office the schedule of the Head of Mission, as well as activities of international Mission Members in Transdniestria;
3. Arranges meetings, seminars and other events in Transdniestria;
4. Responsible for the administration of the Tiraspol office, especially the management of the payments and purchases as well as the proper functioning of the office’s premises and equipment; 
5. Maintains contacts and correspondence in Russian and English as required and subject to prior authorization; 
6. Maintains the office library; maintains and updates files of reports, correspondence, manuals and other relevant materials; 
7. Renders assistance during political negotiations, official visits, meetings, briefings, seminars, conferences and other eventsheld in Tiraspol in which the OSCE, its Mission to Moldova and/or its Tiraspol Office are involved; 
8. Performs other related work as assigned.

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: https://www.osce.org/mission-to-moldova.

Necessary Qualifications:

• Completed secondary education supplemented by formal training in office management principles;
• Three years of office work experience preferably with an international organization or embassy;
• Some administrative/financial experience or training would be an asset; 
• Computer literate with practical knowledge of Microsoft Office; 
• Excellent written and oral communication skills in English and Russian, knowledge of Romanian would be an asset; 
• Ability to work with people of different nationalities, religions, languages, and cultural backgrounds; 
• Resident of the Republic of Moldova.

Remuneration Package:

Monthly remuneration, subject to social security deduction is EUR 540.00. OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. 

If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. The deadline for submitting the application is August 2, 2021.

Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed. Applications received after the deadline would not be considered. 

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.Only short-listed candidates will be contacted and informed of the results of the recruitment for this post.