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Project Coordinator (for "Filipino Nationals only" on NPSA contract)

Manila (Philippines)

  • Organization: UNDP - United Nations Development Programme
  • Location: Manila (Philippines)
  • Grade: SB-5 (SC10/SC11), Service Contract, Local Contractors Agreement - Mid level
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-07-29

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Background

The National Economic and Development Authority (NEDA) has partnered with UNDP Philippines on a project that aims to strengthen the government’s monitoring and evaluation (M&E) capacity. Through the Strategic Monitoring and Evaluation Project, NEDA and UNDP are commissioning evaluations on big-ticket government programs, leveraging cutting-edge innovations, and boosting capacity for M&E.

Financed by NEDA and implemented with full UNDP Country Office support, the NEDA-UNDP Strategic M&E Project aims to boost the conduct of evaluations and amp up NEDA’s and key government agencies’ M&E capacity. The Strategic M&E Project envisages that the government can rigorously conduct evaluations, generate evidence, and uses these systematically to boost the impact of development interventions.

The Project is delivering the following: a) strategic evaluations on priority themes, sectors and programs under the PDP; b) a cohesive capacity development program to strengthen institutional and individual capacity for evaluation and M&E; c) advisory services, and c) technology-based solutions such as a monitoring system for key projects under the Public Investment Program (PIP). The project works not only with NEDA, which leads the M&E function in the government, but also with key government implementing agencies and a broader community of practice on M&E.

The Project Coordinator is under the direct supervision of the Institutions and Partnerships Programme Team Lead and works in close coordination with the Results-Based Management Analyst of UNDP Philippines. S/he is expected to work closely with the NEDA Monitoring and Evaluation Staff, other relevant NEDA Staff and other government offices. S/he is expected to collaborate with relevant UNDP Philippines Country Office staff and project teams.

 

Duties and Responsibilities

Ensuring not only effective day-to-day operations but also strategic leadership and innovation, the Project Coordinator will lead the project’s efforts to boost the quality, usefulness, and policy impact of PDP-level evaluations and build NEDA and government agencies’ capacity for M&E.

S/he is expected to analyze and interpret the UNDP’s financial rules and regulations and other corporate policies and processes on project and procurement management to accelerate the delivery of outputs.

S/he is expected to promote a collaborative and client-focused approach to delivering quality services and results. S/he shall lead a team that is composed of Project Officers, Project Assistants, and a Finance and Administrative Assistant; and work closely with responsible parties, consultants, and suppliers to deliver services with impact. 

The Key Summary of Functions:

  1. Ensure strategic management of the project and provide day-to-day financial and administrative management for the delivery of the project’s activities on achievement of the following results:
    1. Lead the preparation and updating of the project’s annual work plan, procurement plan and M&E plan;
    2. Manage project funds, maintain financial integrity, and ensure effective use of project resources;
    3. With the project officers and assistants, provide quality and timely financial reports, as per UNDP financial rules and regulations and Government requirements;
    4. Ensure delivery of outputs and contribution to outcomes through an effective implementation plan and close coordination with NEDA and UNDP management and technical teams; and
    5. Operational coordination through support to existing coordination mechanisms, propose modifications of the plan to respond to changes in the project context;
    6. Provide overall coordination and oversight of all project activities, with focus on strategic interventions that dramatically improve the quality and usefulness of evaluations and build government capacity for M&E.
  1. Develop and maintain effective working relationships and coordination with key counterparts to ensure the strategic positioning of UNDP on achievement of the following results:
    1. Build and maintain an effective relationship with key partners and stakeholders, and keep NEDA MES and the UNDP CO informed as appropriate;
    2. Develop and finalize Memorandum of Agreements, Responsible Party Agreements, or other relevant legal instruments with relevant entities, such as thinks tanks and academic institutions;
    3. Promote coordination, dialogue, and good practice knowledge sharing among stakeholders; and
    4. Ensure effective collaboration with the UN and other development partners.
    5. Work closely with the project team and stakeholders to ensure that the project outputs are delivered on time, meet set standards of quality, and are useful to stakeholders.
  1. Support resource mobilization, financial accountability and human resources management on achievement of the following results:
    1. Identify and collaborate with potential partners to leverage Project funds and results;
    2. Effective application of UNDP financial oversight through the Atlas enterprise management system, including processing purchase orders, requisitions and payments;
    3. With the project assistants ensure proper coordination and availability of all project documents for any internal and external audit requirements;
    4. Draft terms of reference and support the recruitment and management of national and international consultants, subject matter experts, consulting firms, and other such resources;
    5. Work closely with program administration and finance staff to ensure efficient and transparent use of project resources in line with approved budgets and within UNDP rules and regulations;
    6. Supervise the project team members and provide necessary guidance and coaching; and
    7. Set performance parameters for the project team, assess their performance and provide feedback.
  1. Efficient support to tasks related to advocacy, programming, monitoring and evaluation (M&E) on achievement of the following results:
    1. Ensure the implementation of the communications and advocacy plan for the project;
    2. Establish suitable monitoring mechanisms and undertake regular monitoring and reporting on project progress, risks and constraints; updates the implementation plan as required; and
    3. Promote accountability through effective programme results reporting (monthly, quarter, and annual progress and financial reports), to the UNDP and NEDA Team and the Project Board.
    4. Lead effective resource mobilization and utilization, and partner and supplier management, to enable timely and high-impact delivery and effective advocacy
  1. Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
    1. Identification of sources of information related to project implementation related issues. Identification and synthesis of best practices and lessons learned directly linked to project goals.
    2. Coordination and collaboration with the Government and other strategic partners.
    3. Maintain effective network with partners and Government at national level and subnational level where applicable.
    4. Sound contributions to knowledge networks and communities of practice.
    5. Organization of trainings for the projects staff on M&E.

 

Competencies

Core Competencies:

  • Innovation
  • Leadership
  • People Management
  • Communication
  • Delivery

Technical/Functional Competencies:

  • Project Management
  • Monitoring and Evaluation
  • Sustainable Development Goals
  • Knowledge Management
  • Collaboration and Partnership

Required Skills and Experience

Minimum academic education:

  • Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Information Management, Statistics, Sustainable Development, Social Sciences, Education or related field.
  • A first-level university degree in combination with Seven (7) years of relevant experience may be accepted in lieu of the advanced university degree.

Minimum years of relevant work experience:

  • A minimum of seven (7) years of progressively responsible relevant experience in designing, planning, implementing, monitoring, and/or evaluating development programs and projects, managing the development and execution of policy and institutional reforms and innovations, coordinating development cooperation and collaboration of sectors, and other related work.
  • Demonstrated work experience and capacity in leading project management, both in financial management (preparation of budgets and reports, procurement) and results management (monitoring, evaluation, and reporting) is advantageous.
  • Candidates who have undertaken evaluations and similar research work, preferably with a portfolio of published work; or those who have work experience in leading M&E strengthening/build-up reforms are preferred.  
  • Previous working experience with international organization at local or international level is advantageous

Required languages (at working level):

  • Proficiency in spoken and written English and Pilipino required

Professional certificates:

  • None required.

Travel:

  • Travel is not required for this position while quarantine restrictions are in place. There may be minimal local travel eventually, mainly as part of some stakeholder and partnership management.

Additional requirements:

  1. A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position. In order to upload the cover letter:
  • Login to your account in eRecruit
  • Go to "Applicant Attachments" and click on "Add Attachments"
  • Under Attachment Type, choose "Proof of Academic Qual"
  • Under Attachment Purpose, indicate "required cover letter for Project Coordinator (for "Filipino Nationals only" on NPSA contract) application"
  1. Shortlisted applicants will be requested to write a 1,500-word essay to be submitted ahead of the interview.

Disclaimer

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received throughhttp://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP Philippines vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc.). The United Nations does not concern itself with information related to bank accounts.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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