Project Coordinator (for "Filipino Nationals only" on NPSA contract)
The National Economic and Development Authority (NEDA) has partnered with UNDP Philippines on a project that aims to strengthen the government’s monitoring and evaluation (M&E) capacity. Through the Strategic Monitoring and Evaluation Project, NEDA and UNDP are commissioning evaluations on big-ticket government programs, leveraging cutting-edge innovations, and boosting capacity for M&E.
Financed by NEDA and implemented with full UNDP Country Office support, the NEDA-UNDP Strategic M&E Project aims to boost the conduct of evaluations and amp up NEDA’s and key government agencies’ M&E capacity. The Strategic M&E Project envisages that the government can rigorously conduct evaluations, generate evidence, and uses these systematically to boost the impact of development interventions.
The Project is delivering the following: a) strategic evaluations on priority themes, sectors and programs under the PDP; b) a cohesive capacity development program to strengthen institutional and individual capacity for evaluation and M&E; c) advisory services, and c) technology-based solutions such as a monitoring system for key projects under the Public Investment Program (PIP). The project works not only with NEDA, which leads the M&E function in the government, but also with key government implementing agencies and a broader community of practice on M&E.
The Project Coordinator is under the direct supervision of the Institutions and Partnerships Programme Team Lead and works in close coordination with the Results-Based Management Analyst of UNDP Philippines. S/he is expected to work closely with the NEDA Monitoring and Evaluation Staff, other relevant NEDA Staff and other government offices. S/he is expected to collaborate with relevant UNDP Philippines Country Office staff and project teams.
Duties and Responsibilities
Ensuring not only effective day-to-day operations but also strategic leadership and innovation, the Project Coordinator will lead the project’s efforts to boost the quality, usefulness, and policy impact of PDP-level evaluations and build NEDA and government agencies’ capacity for M&E.
S/he is expected to analyze and interpret the UNDP’s financial rules and regulations and other corporate policies and processes on project and procurement management to accelerate the delivery of outputs.
S/he is expected to promote a collaborative and client-focused approach to delivering quality services and results. S/he shall lead a team that is composed of Project Officers, Project Assistants, and a Finance and Administrative Assistant; and work closely with responsible parties, consultants, and suppliers to deliver services with impact.
The Key Summary of Functions:
- Ensure strategic management of the project and provide day-to-day financial and administrative management for the delivery of the project’s activities on achievement of the following results:
- Lead the preparation and updating of the project’s annual work plan, procurement plan and M&E plan;
- Manage project funds, maintain financial integrity, and ensure effective use of project resources;
- With the project officers and assistants, provide quality and timely financial reports, as per UNDP financial rules and regulations and Government requirements;
- Ensure delivery of outputs and contribution to outcomes through an effective implementation plan and close coordination with NEDA and UNDP management and technical teams; and
- Operational coordination through support to existing coordination mechanisms, propose modifications of the plan to respond to changes in the project context;
- Provide overall coordination and oversight of all project activities, with focus on strategic interventions that dramatically improve the quality and usefulness of evaluations and build government capacity for M&E.
- Develop and maintain effective working relationships and coordination with key counterparts to ensure the strategic positioning of UNDP on achievement of the following results:
- Build and maintain an effective relationship with key partners and stakeholders, and keep NEDA MES and the UNDP CO informed as appropriate;
- Develop and finalize Memorandum of Agreements, Responsible Party Agreements, or other relevant legal instruments with relevant entities, such as thinks tanks and academic institutions;
- Promote coordination, dialogue, and good practice knowledge sharing among stakeholders; and
- Ensure effective collaboration with the UN and other development partners.
- Work closely with the project team and stakeholders to ensure that the project outputs are delivered on time, meet set standards of quality, and are useful to stakeholders.
- Support resource mobilization, financial accountability and human resources management on achievement of the following results:
- Identify and collaborate with potential partners to leverage Project funds and results;
- Effective application of UNDP financial oversight through the Atlas enterprise management system, including processing purchase orders, requisitions and payments;
- With the project assistants ensure proper coordination and availability of all project documents for any internal and external audit requirements;
- Draft terms of reference and support the recruitment and management of national and international consultants, subject matter experts, consulting firms, and other such resources;
- Work closely with program administration and finance staff to ensure efficient and transparent use of project resources in line with approved budgets and within UNDP rules and regulations;
- Supervise the project team members and provide necessary guidance and coaching; and
- Set performance parameters for the project team, assess their performance and provide feedback.
- Efficient support to tasks related to advocacy, programming, monitoring and evaluation (M&E) on achievement of the following results:
- Ensure the implementation of the communications and advocacy plan for the project;
- Establish suitable monitoring mechanisms and undertake regular monitoring and reporting on project progress, risks and constraints; updates the implementation plan as required; and
- Promote accountability through effective programme results reporting (monthly, quarter, and annual progress and financial reports), to the UNDP and NEDA Team and the Project Board.
- Lead effective resource mobilization and utilization, and partner and supplier management, to enable timely and high-impact delivery and effective advocacy
- Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
- Identification of sources of information related to project implementation related issues. Identification and synthesis of best practices and lessons learned directly linked to project goals.
- Coordination and collaboration with the Government and other strategic partners.
- Maintain effective network with partners and Government at national level and subnational level where applicable.
- Sound contributions to knowledge networks and communities of practice.
- Organization of trainings for the projects staff on M&E.
- People Management
- Project Management
- Monitoring and Evaluation
- Sustainable Development Goals
- Knowledge Management
- Collaboration and Partnership
Required Skills and Experience
Minimum academic education:
- Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Information Management, Statistics, Sustainable Development, Social Sciences, Education or related field.
- A first-level university degree in combination with Seven (7) years of relevant experience may be accepted in lieu of the advanced university degree.
Minimum years of relevant work experience:
- A minimum of seven (7) years of progressively responsible relevant experience in designing, planning, implementing, monitoring, and/or evaluating development programs and projects, managing the development and execution of policy and institutional reforms and innovations, coordinating development cooperation and collaboration of sectors, and other related work.
- Demonstrated work experience and capacity in leading project management, both in financial management (preparation of budgets and reports, procurement) and results management (monitoring, evaluation, and reporting) is advantageous.
- Candidates who have undertaken evaluations and similar research work, preferably with a portfolio of published work; or those who have work experience in leading M&E strengthening/build-up reforms are preferred.
- Previous working experience with international organization at local or international level is advantageous
Required languages (at working level):
- Proficiency in spoken and written English and Pilipino required
- None required.
- Travel is not required for this position while quarantine restrictions are in place. There may be minimal local travel eventually, mainly as part of some stakeholder and partnership management.
- A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position. In order to upload the cover letter:
- Login to your account in eRecruit
- Go to "Applicant Attachments" and click on "Add Attachments"
- Under Attachment Type, choose "Proof of Academic Qual"
- Under Attachment Purpose, indicate "required cover letter for Project Coordinator (for "Filipino Nationals only" on NPSA contract) application"
- Shortlisted applicants will be requested to write a 1,500-word essay to be submitted ahead of the interview.
To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received throughhttp://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP Philippines vacancies, only applicants short-listed for written test and interview will be contacted.
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