SIL Unit Coordinator

Athens

Organization: IRC - International Rescue Committee
Location: Athens
Grade: Mid level - Mid level
Occupational Groups:
- Managerial positions
Closing Date: Closed

Position objectives:

To ensure that SIL standard operating procedures are followed and that all SIL residents are receiving the necessary support;
To coordinate and arrange all logistics related to the operation of the apartments;
To support the team members in ensuring that there is a clear schedule of activities and tasks for social workers and caretakers;
In cooperation with the team members, to plan and ensure implementation of daily activities in relation to case management, education, recreation and integration;
Provide guidance to the staff in emergency situations, in cooperation with the SIL Program Manager.

Management Line:

The SIL Unit Coordinator reports to and is supervised by the SIL Program Manager. The SIL Unit Coordinator directly supervises 4 staff members, while co-supervises 2 of the staff members with the SIL Program Manager.

KEY RESPONSIBILITIES:

Logistics and schedule of activities:

Ensure the team members follow the schedule and support in solving any issue with staff on leave, etc.;
Prepare and update the shift schedule of the caretakers and handle any issues that arise;
Ensure there is a clear schedule for children/ young adults together with the team members;
Lead and organize meetings with the children/young adults and staff on shift in order to give them information, set up rules and agree on activities;
Ensure children/ young adults are attending school and extracurricular activities;
Ensure children/ young adults enhance and/or develop their skills, through structured skills building sessions organized by the caretakers and the social workers;
Ensure that all children/ young adults receive legal support as needed;
If any emergency arises, take the lead and coordinate any actions needed;
Prepare requests for materials and follow up all procurement processes;
Arrange all logistics for external activities.

Staff management/ supervision/ capacity building

Supervise the support team members and ensure they have clear roles and responsibilities so as to perform their duties;
Provide technical support and supervision to the support team members via group and individual meetings;
Set performance goals with the direct reports, provide feedback and timely complete the semi-annual performance reviews;
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions;
Communicate training needs to the Program Manager, organize trainings for staff and seek training opportunities as required;
Assist the Program Manager in the recruitment.

Programming

Ensure regular analysis of information coming from field is compiled and reports submitted to the Program Manager on monthly/quarterly basis;
Draft assessments, FGDs questions and beneficiaries’ feedback questionnaire to document and evaluate activities;
Develop and maintain effective working relationships with all relevant service providers and CP actors.

Coordination:

Coordinate daily with all support team members for the daily schedule of the children/ young adults;
Coordinate with relevant state and non-state stakeholders, such as EKKA, UN agencies, Prefectures’ social services, other CP actors and NGOs and other IRC programs;
Coordinate with all IRC departments, such as Finance, HR and Supply Chain.

Others:

Attend trainings organized by the IRC and/ or other organizations;
Consistently and proactively monitor/assess the safety and security of the children/ young adults and the staff; promptly reporting concerns or incidents to IRC management;
Other duties as assigned by the supervisor to enable and develop IRC programs.

Professional Standards