Programme Assistant, Ref. JA 06-2021
Parent Sector : Education Sector (ED)
Duty Station: Bangkok
Job Family: Education
Type of contract : Non Staff
Level : Level 3
Duration of contract : From 1 to 6 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 02-AUG-2021
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
The Section for Inclusive Quality Education (IQE) is one of the two education sections of UNESCO Bangkok that aims to enhance UNESCO Member States’ capacity to provide equitable, inclusive and quality basic education for all in the Asia-Pacific region. IQE is responsible for six programme areas, namely (i) Education 2030 regional coordination, (ii) education planning and management, (iii) basic education from early childhood to the secondary level, (iv) inclusive education and gender equality, (v) quality of education, and (vi) education for health and well-being. In line with UNESCO's global strategy, IQE is emphasizing gender mainstreaming in all of its programmes.
This position is based in the Education for Health and Wellbeing Team (HWT/IQE) that coordinates UNESCO’s work on young people’s health and development issues and the promotion of safe, inclusive, gender-equitable, and health-promoting learning environments. The team provides technical assistance to national education authorities, regional partners and UNESCO field offices on strategic priority areas of school health. Priority areas include comprehensive sexuality education (CSE) and school violence and bullying (SVB), that encompasses school-related gender-based violence (SRGBV) and discrimination on the basis of sexual orientation, gender identity and expression (SOGIE). HWT also collaborates with other UN agencies on regional initiatives relating to CSE and preventing and responding to violence in schools.MAJOR DUTIES AND RESPONSIBILITIES
Under the authority of the Director of the United Nations Educational Scientific and Cultural Organization (UNESCO) Asia-Pacific Regional Bureau for Education and under the supervision of the Chief of Inclusive Quality Education (IQE) Section at UNESCO Bangkok, and daily guidance by the Regional Advisor on Education for Health and Wellbeing, the incumbent will provide programmatic and administrative support to the ongoing HWT/IQE activities under the UNAIDS Asia-Pacific 2020-2021 Programme for HIV & Health Education, particularly on safe, gender-equitable and inclusive learning environments.
The incumbent may also be involved in a range of IQE work across programme areas as appropriate and required. Specific tasks foreseen include the following:
1. Track and report on programme activities; prepare programme/project evaluations reviewing budgetary data/ information from current or past initiatives. Respond to enquiries; monitor the budget of the projects and programmes within the Section/Team in compliance with programme and budgetary requirements and financial regulations; alert the supervisor of errors/ omissions/ discrepancies observed and undertake corrective action. Collate information and draft regular and ad hoc budgetary/ financial updates, reports, statistics and/ or projections for use and scrutiny by management/ staff as well as donors.
2. Provide support in programme administration with regard to the preparation of outreach activities, partnership initiatives and special events. Track, retrieve, research files, reports, other records and past practices; gather and collate background information; verify information for relevance and accuracy; analyze and summarize information; identify elements of interest; prepare draft dockets and charts; assemble documents, prepare reports, presentations, speeches, etc. according to standards and formats. Look for possible venues; prepare list of participants; draft invitation letters, etc. Process requests for translation, printing, dispatch of information documents for statutory meetings; coordinate the delivery of translation services; complete forms and process requests for reservations for webcasting, recording, transcription of debates and follow-up on progress.Long Description
3. In collaboration with team members, assess administrative support needs for meetings/ events/ workshops/ seminars, travel, document processing/ publication production and consultants/temporary assistance, and coordinate office support services for the same. Inform management and team members of process, procedures and timeframes to secure administrative services needed for programme/ project execution. Initiate a variety of contractual documents using examples or templates; identify consultants, suppliers (from a roster), and prepare purchase requisitions in accordance with instructions; verify requests for payments against contractual obligations in the financial system; process contractual transactions and provide information on payment status and remaining obligations to the responsible officer. Prepare minutes and monitor follow-up activities.
4. Provide guidance and support for project and programme reporting requirements; prepare paperwork, submit and prepare requests for approval of HR-related initiatives (e.g. recruitment of temporary personnel, transfer, etc.). also include processing visas, security cards and other documentation; preparing regular and ad hoc reports on HR movement, leave usage etc, for the supervisor, or on other staff resources funded via the extra-budgetary envelope. Initiate travel authorization and make travel arrangements, for team staff; provide assistance to partners and stakeholders as required. Provide guidance to staff on general office processes and procedures, automated systems, computer applications, etc.
5. Maintain/ update programme and project documentation and records, research, and track background information and documentation; maintain electronic and hard-copy files/ records/ data sources up-to-date on budgetary data, contract, personnel and other administrative matters; update staff and equipment listings; ensure the proper creation and closure of files and the safe retention of the same. Provide general office assistance, receive, register, review and draft correspondence, emails and type a variety of reports and tables to document/ transmit administrative or budgetary information; verify outgoing correspondence for completeness, accuracy and compliance with UNESCO format standards; maintain mailing lists and other contact lists. Handle routine administrative tasks, such as maintaining, assessing telephone billing, etc.
6. Provide programme implementation support through technical contributions to the team’s Thailand country activities (e.g. the UNAIDS UBRAF Thailand country envelope on CSE implementation, the Thailand Connect with Respect classroom programme, school bullying prevention, and other activities led by UNESCO or co-organized with Ministry of Education, Thailand and/or the Thailand Joint UN Team on AIDS. Provide translation/interpretation support from English to Thai and vice versa, as needed.
7. Assist the team in providing follow up support to regional partnership work on safe, inclusive, gender equitable learning environments, including: addressing school-related gender based violence in the education sector; the Connect with Respect classroom programme; the joint UNESCO-UNDP Being LGBTI in Asia initiative; the UNESCO-DIOR LGBTI inclusion in and through education initiative, among other projects.
8. Participate as a junior team member in regional UN inter-agency group on school health, Interagency Task Team (IATT) on Young Key Populations and other technical working groups supporting adolescents and youth, which UNESCO is part of.
9. Perform any other related tasks or activities as assigned by the Chief of IQE Section and/or the Regional Advisor on Education for Health and Wellbeing that may be required to ensure the success of the work team.COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS
- Completed Secondary Education or Bachelor’s Degree in the field of Education, Social Sciences, International Relations or related areas.
- Minimum six (6) years of relevant experience (with Secondary Education), or Minimum three (3) years of relevant experience (with Bachelor’s degree), preferably in the field of education, at the national and/or international level.
Skills and competencies
- Excellent organizational, communication and interpersonal skills.
- Ability to work independently on delegated tasks and to meet deadlines.
- Ability to work well with team members across different types of activities.
- Creative thinking and problem-solving skills.
- Appreciation of diverse identities.
- Excellent ICT skills with proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint, etc.).
- Ability to work efficiently, under pressure, and in a multi-cultural environment.
- Excellent knowledge of English and Thai (spoken and written).
- Advanced university degree in any of the areas of education development, health education, human rights, gender, public policy, social development or related field.
- Experience within the UN System or international organizations.
- Experience in human rights, inclusive education, gender equality and youth engagement.
- Experience in conducting desk reviews, website and knowledge management and online surveys will be an advantage.
- Experience in development work on inclusion and rights of lesbian, gay, bisexual, transgender and intersex (LGBTI) people will be an advantage.
Skills and competencies
- Ability to work effectively with diverse groups of professionals towards common goals.
- High sense of responsibility and willingness to take initiatives.
- Basic knowledge of an additional language from the Asia-Pacific region will be an advantage.
Interested and qualified applicants are invited to submit through careers.unesco.org:
- a cover letter;
- a full resume (stating details of educational qualifications and work experience, present income, home and office contact addresses, email address, telephone numbers and three references) or UNESCO CV (Form HR 5-1); and
Applications must be submitted by 2 August 2021 (midnight, Bangkok). Please note that applications received after the deadline will not be accepted.SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.
UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.Footer
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