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Project Support for ATENSI (Aliansi Telemedik Indonesia) Secretariat

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
  • Closing Date: 2021-07-27

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
 
The secretariat will work closely with ATENSI (Aliansi Telemedik Indonesia) leadership and report to STRATEGIC Procet Manager under HEART Cluster. The consultant will assist to bridge the communication between UNDP Indonesia and ATENSI. In addition, the ATENSI secretariat will assist ATENSI in administrative matters such as correspondence, coordination, and management of ATENSI's email, website, and social media.
 
Telemedicine is one of the focuses that will be carried out by the STRATEGIC Project. There are three main reasons for this. First, UNDP Indonesia has collaborated with the Ministry of Health to help Centre of Data and Information Technology /Pusdatin implements Health Digital Transformation. Some of the transformations execute are to create a telemedicine policy sandbox and develop telemedicine services in Indonesia. Second, UNDP Indonesia has signed an MoU with ATENSI. One of the collaborations that will be permorfed is advocating to the government so that regulations for telemedicine services are more recognized. Third, the increasing public demand for telemedicine services in Indonesia during the Covid-19 pandemic. Health services are focused and absorbed for Covid-19 services and people are afraid to seek treatment face to face.
 
The Secretariat will be very helpful in implementing joint activities between UNDP, ATENSI, and the Ministry of Health. In the near future, several activities will start running and the secretariat can assist the Project Manager to make it a success. She/he can assist in administrative and coordinating activities for the implementation of making technical guidelines for HIV services through telemedicine, series meetings with Pusdatin and other related stakeholders to help develop telemedicine sandbox policies, website development and ATENSI social media, and public webinar series activities on digital health services.
 
 
Institutional Arrangement
 
The direct supervisor of this activities is STRATEGIC Project Manager. She/He will work closely with ATENSI leadership and report to the STRATEGIC Project Manager. The organigram in Annes shows the position of this function within the office and unit structure.
 

 

Duties and Responsibilities

Scope of Work 
 
1.Support the project team to ensure effective project planning and  implementation focusing on achievement of the following results:
•Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
•Implement project standard operating procedures in line with the government and UNDP’s regulations;
•Assist the STRATEGIC Project in coordinating with ATENSI, the Ministry of Health, other related stakeholders or partners, and beneficiaries in implementing joint activities
 
 
2. Support to the effective reporting on progress of project implementation related with telemedicine services
•Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
•Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner; 
•To provide administrative support and accurate data collection for preparation of results-oriented progress reports.
 
 
3. Provides administrative support to the STRATEGIC Project focusing on those related to the development and advocacy of telemedicine services
•Support the focal point for Administrative and office coordination of project implementation activities to  process and follow-up on administrative actions of telemedicine services 
•Effective administration of general office matters such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
•Effective implementation of operations policies for gender sensitive approach at the project level
•Assist ATENSI leadership performing correspondence tasks at ATENSI particularly related to telemedicine development effort
 
 
4. Support strategic partnerships, communication and support to the implementation of resource mobilization 
•Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project; 
•In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
•Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level 
 
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•Participation in the trainings for the operations/ projects staff. 
•Contributions to knowledge networks and communities of practice
•Ensure active participation in the knowledge sharing in gender analysis and gender mainstreaming
•Assist ATENSI leadership managing their social media and website.
 
 
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that  
•Human rights and gender equality is prioritized as an ethical principle within all actions;
•Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
•Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
•Differentiated needs of women and men are considered;
•Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
•Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
 

Competencies

REQUIRED COMPETENCIES 
CORE BEHAVIOURTAL  -  LEVEL 1 ( INDIVIDUAL CONTRIBUTOR )
Achieve Results
•Demonstrates focus on achieving quality results and impact
•Consistently strives to meet or exceed excellent standards
•Efficiently establishes appropriate plans and resources for self and others to accomplish goals
•Holds self and others accountable for results
 
Think Innovatively
•Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
•Looks beyond conventional approaches and established methods
•Proposes new ideas, approaches and solutions to problems
 
Learn Continuously
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
•Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
•Contributes to the learning of others
 
Adapt with Agility
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
 
Act with Determination
•Is flexible in handling change, and adopts new ideas, approaches and ways of working
•Seamlessly adapts to working with new situations or contexts, with new people, and in different ways
•Participates in, supports, or drives meaningful change in UNDP
•Is comfortable with ambiguity and effectively manages juggling multiple demands
 
Engage and Partner
•Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
•Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
 
Enable Diversity and Inclusion
•Understands and appreciates issues from the perspective of others
•Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
•Fully accepts and values all people, creating an inclusive environment
•Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
•Demonstrates honesty and transparency
 
CROSS FUNCTIONAL COMPETENCIES 
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
 
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
 
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate
Channels
 
TECHNICAL COMPETENCIES
Gender
Gender Mainstreaming
 
UN policy knowledge - ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
 
Innovation
Technology and Innovation
 
Verbal and written communication
Ability to effectively communicate both verbally and in writing to convey key facts and findings
 

Required Skills and Experience

Minimum Qualifications of the Successful NPSA
 
Min. Academic Education
•Bachelor’s degree in any field.
 
Min. years of relevant Work experience
•no experience is required for this post,  but some work experience  in the secretariat or health organization would be highly  desirable 
 
Required  skills and competenciesREQUIRED SKILLS 
•Some experience in support administrative, correspondency, and coordination activities.
•Has excellent oral communication skills 
•Ability to work independently and in a team with a positive attitude
 
Desired additional skills and competencies
•experience  work  in UN/UNDP would be preferable
•Knowledge of and experience in supporting administration of health/ telemedicine area will be highly desirable.
 

 

Disclaimer

Important applicant information

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