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Procurement Assistant - Pacific Regional Integrated Food and Nutrition Security Initiative COVID19 (PRISCO19) Project

Suva (Fiji )

  • Organization: SPC - Pacific Community
  • Location: Suva (Fiji )
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Procurement
    • Security and Safety
    • Nutrition
    • Project and Programme Management
    • Administrative support
    • Food Security, Livestock and Livelihoods
    • Malaria, Tuberculosis and other infectious diseases
    • Public Health and Health Service
    • Maritime
  • Closing Date: 2021-07-26

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  • Attractive local package
  • Friendly and supportive team environment
  • Join the principal development organisation in the Pacific region

Description 

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture. 

The Land Resources Division (LRD) provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs) on all aspects of agriculture and forestry. This includes plant protection, conservation, plant genetic resources, animal health and production, agroforestry, biosecurity and trade facilitation, and sustainable systems for agriculture, forestry and land management. This work has two objectives: improved food and nutritional security and resilient communities. The division’s services are provided through seven technical/thematic teams: Animal Health and Production; Plant Health; Biosecurity and Trade Facilitation; Forest and Agriculture Diversification; Crop Production and Extension; Genetic Resources; and Forests and Trees. 

The overall objective of the Pacific Regional Integrated Food and Nutrition Security Initiative COVID19 (PRISCO19) Project is to improve the economic and social benefits for PACP states arising from stronger regional economic integration. 

The Procurement Assistant will provide procurement support for the project under the guidance of the Team Leader ensuring efficient and effective delivery of project results and in compliance with SPC procurement guidelines. 

The key responsibilities of the role include the following: 

  • Procurement planning and services
  • Facilitating procurement tender processes, including vetting and evaluations
  • Contract management, reporting, record keeping and other administrative tasks 

For a more detailed account of the key responsibilities, please refer to the job description provided.

Key selection criteria 

Qualifications

  • General diploma level qualification in procurement, finance, or administration 

Knowledge and experience

  • At least 5 years of experience in procurement
  • Experience in project administration and procurement
  • Good understanding of programmes/projects
  • Experience with use of financial management information systems (SPC uses Microsoft Navision) 

Essential skills

  • Sound coordination, administrative, networking and negotiation skills
  • Advanced computer skills in applications such as Microsoft Word and Excel

Language skills

  • Excellent English communication skills (oral and written) 

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

Salary, terms and conditions 

Contract Duration – Until 31 December 2021 

Remuneration – This is a full-time temporary position at Band 7 in SPC’s 2021 salary scale, with a commencing taxable salary range of FJD 2,232-2,790 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews. 

Recruitment principles - SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

Application procedure 

Closing Date – 26 July 2021 until 11:45pm Fiji time

Applicants must apply online at: http://careers.spc.int/

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with: 

  • an updated resume
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions 

Please ensure your documents are in Microsoft Word or Adobe PDF format. 

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions:

  1. Provide some feasible proposal on how you will be able to procure and supply emergency items within a strict timeframe for different Pacific Island countries with the current COVID19 travel and logistic restrictions.
  2. What is your procurement risk management strategy against unreliable and limited suppliers?
  3. Describe a situation where you have had to provide management advise on a difficult procurement activity and how it was resolved

JD Procurement Assistant - PRISCO19 Project (LRD).pdf

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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