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Junior Project Clerk for HEART (Health Governance Initiative)

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Democratic Governance
    • Administrative support
    • Public Health and Health Service
    • International Relations
    • Public Policy and Administration
    • Project and Programme Management
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2021-07-28

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at or follow at @UNDP

UNDP is taking a lead globally to support countries in the procurement of health producst and to stretngthn national supply chains in some of the most challenging operating environtmnets in close collaboration with other partners. The expertise built though 15 years of supporting the PSM implementation of donor grants in such contexts is being used to support ongoing reforms in national procurement systems and to stretngthen national supply chain systems. The objective is to help countries to deliver value for money, to guarantee the quality of products and services provided and to improve the performance of national procurement and supply chain system using domestic funds. 
UNDP Indonesia’s portfolio which related to health procurement and supply chain management on MoH priority program such as AIDS, Tuberculosis, Malaria (ATM) and recently Covid-19. UNDP Indonesia conducted procurement process and provide recommendation to donors and government to improve procurement management. UNDP also involved on consultation meetings regarding on procurement and supply chain challengens for ATM related to the Global Fund Programme. UNDP  
Related to Covid-19 response, UNDP provide procurement service in emergency situation and work together with UN Agencies to procure ventilators, masks and other medical supplies for Covid-10 based on country needs and also procured incenerators and autoclaves for medical waste management for covid-19.
Procurement of HIV medicines during Covid-19 pandemic occurs production and delivery delays and decreased of budget allocation for HIV to funds Covid-19 response. This situation impacted to implementation of the HIV program to achieve ARV treatment improvement. Efforts on PrEP have been made to kick-start a small pilot on PrEP under GF grant period 2018-2020. However, implementation has been hampered by political and policy barriers. The Following WHO recommendations, TLD will be phased in as the first-line ART drug of choice for newly diagnosed patients beginning in DKI Jakarta in late 2020, followed by provinces on the islands of Java and Bali and culminating with all provinces making the transition by the end of 2021. MOH has cowmmitted to expand MMD in the next Global Fund grant for 2021-2023. Targets have been set to increase MMD coverage from 30 percent in 2021 to 40 percent in 2022 and 60 percent in 2023. However, there is no formal policy for MMD. UNDP in 2020 implemented assessment of procurement and supply chain management for HIV and will follow up to provide technical assistance to MoH to improve procurement and chain management of essential HIV prevention and treatment commodities especially during COVID19 pandemic. 
UNDP will work with WHO and UNAIDS, MoH and related government agencies on PrEP preparation, transition to TLD and adopt MMD policy through conduct policy advocacy activities in the country’s decentralized health system.
As part of the global Covid-19 response, UNDP will strongly support the government of Indonesia to strengthen the national procurement and supply chain management in pandemic situation. Our support includes health products procurement services including for HIV/AIDS especially, for emergency response and supply chain management technical assistant 
To this end, this Junior Project Clerk  will support UNDP Health Governance Project and will be technically supervised by the Project Manager in the Health Governance Cluster, and will collaborating with other teams in Health Governance Cluster and the Democratic Governance and Poverty Reduction (DGPRU).
Institutional Arrangement
The incumbent will report to the Project Manager HEART who will be the primary supervisor of the incumbent. Enclosed org chart for reference as annex to this TOR.


Duties and Responsibilities

Scope of Work 
1.Support the project team to ensure effective project planning and implementation focusing on achievement of the following results: 
•Compiles, summarizes, and presents basic information/data on specific project and related topics or issues. 
•Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. 
•Implement project standard operating procedures in line with the government and UNDP’s regulations; 
2.Support to the effective reporting on progress of project implementation  
•Support the administration in preparing work plans as well as meetings, audit, operational and financial administrative project. 
•Support to the preparation of project reports as requested, and presents it to the project assurance team on a timely manner;  
•To provide administrative support for preparation of results oriented progress reports. 
3.Provides administrative support to the Project Management Unit focusing on achievement of  the following  results: 
•Support the focal point for Administrative and office coordination of project implementation activities to  process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc. 
•Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc. 
4.Support strategic partnerships, communication  and support to the implementation of resource mobilization  
•Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;  
•In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project. 
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results: 
•Participation in the trainings for the operations/ projects staff.  
•Contributions to knowledge networks and communities of practice 
•Ensure active participation in learning and knowledge sharing in gender analysis and gender mainstreaming 
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that   
•Human rights and gender equality is prioritized as an ethical principle within all actions; 
•Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; 
•Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production; 
•Differentiated needs of women and men are considered; 
•Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; 
•Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced. 


Achieve Results
•Demonstrates focus on achieving quality results and impact
•Consistently strives to meet or exceed excellent standards
•Efficiently establishes appropriate plans and resources for self and others to accomplish goals
•Holds self and others accountable for results
Think Innovatively
•Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
•Looks beyond conventional approaches and established methods
•Proposes new ideas, approaches and solutions to problems
Learn Continuously
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
•Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
•Contributes to the learning of others
Adapt with Agility
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
Act with Determination
•Is flexible in handling change, and adopts new ideas, approaches and ways of working
•Seamlessly adapts to working with new situations or contexts, with new people, and in different ways
•Participates in, supports, or drives meaningful change in UNDP
•Is comfortable with ambiguity and effectively manages juggling multiple demands
Engage and Partner
•Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
•Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
Enable Diversity and Inclusion
•Understands and appreciates issues from the perspective of others
•Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
•Fully accepts and values all people, creating an inclusive environment
•Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
•Demonstrates honesty and transparency
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate
Gender Mainstreaming
UN policy knowledge - ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Technology and Innovation
Verbal and written communication
Ability to effectively communicate both verbally and in writing to convey key facts and findings

Required Skills and Experience

Minimum Qualifications of the Successful NPSA
Min. Academic Education
Bachelor degree in Public Health, Social Study, Management or related fields 
Min. years of relevant Work experience
no experience is  required for candidate with bachelor degree  
Required  skills and competencies
•Has good communication skills 
•Ability to work in a team
•Fully computer literate
•Good interpersonal skills
•ability to understand and effectively use information and data
Desired additional skills and competencies
•Some experience in public health, AIDS TB Malaria, and others health programme would be highly desirable
•Familiar with health information and data is an advantage
•Experience with the UNDP and/or UN agencies desirable


Required Language(s) (at working level)

Fluency in English and Bahasa Indonesia in both writing and speaking


Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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