INTERN - ADMINISTRATION [Temporary]
New York City (United States of America)
Org. Setting and Reporting
This position is located in the Office of the Director in the UN Division of Healthcare Management and Occupational Safety and Health (DHMOSH), Office of Support Operations (OSO), Department of Operational Support (DOS).
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Division of Healthcare Management and Occupational Safety and Health (DHMOSH) provides services to Secretariat entities as well as to New York-based Agencies, Funds, and
Programmes (AFP). The services include medical entitlement administration, occupational safety and health, medical workforce management, clinical governance, UN System Medical Emergency Response Strategy, patient safety and public health. In addition, the Secretariat's counselling services are located within DHMOSH.
The internship is UNPAID and full-time (five days per week), for a minimum duration of two (2) months and can be extended up to six (6) months.
Interns work five days per week (35 hours).
Under the overall supervision of the Medical Director, the incumbent may have responsibilities which include, but are not limited to:
• Assist in development of critical health-related SOPs, plans and guidelines for the DHMOSH in UNHQ and field duty stations;
• Assist in coordinating CME training sessions for medical and administrative staff;
• Assist in IT-related projects including preparing and analyzing health-related data from online surveys, and statistical and epidemiological review of DHMOSH data sets;
• Contribute to the monitoring of latest health policy developments relevant for DHMOSH;
• Assist in conducting research on other matters related to the work of DHMOSH;
• Provide assistance in preparing, proofreading grammar, reviewing style and editing official documents, ensuring accuracy and consistency;
• Conduct research, including document, medical and psychosocial policies, and internet searches;
• Assist with reporting, drafting and editing of content for print, web and multimedia, events and publications;
• Assist in organizing special events and meetings;
• Proficiency with Microsoft Office (Word, Excel, PowerPoint Outlook) and Power Bi desirable
• Perform any other duties as requested by the supervisor.
•Speaks and writes clearly and effectively
•Listens to others, correctly interprets messages from others and responds appropriately
•Asks questions to clarify, and exhibits interest in having two-way communication
•Tailors language, tone, style and format to match the audience
•Demonstrates openness in sharing information and keeping people informed
•Works collaboratively with colleagues to achieve organizational goals
•Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
•Places team agenda before personal agenda
•Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
•Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Planning & Organizing:
•Develops clear goals that are consistent with agreed strategies.
•Identifies priority activities and assignments; adjusts priorities as required.
•Allocates appropriate amount of time and resources for completing work.
•Foresees risks and allows for contingencies when planning.
•Monitors and adjusts plans and actions as necessary.
•Uses time efficiently.
We are looking for applicants who will demonstrate their intention to study further or work in a field relevant to the work of DHMOSH.
Applicants must meet one of the following requirements:
a) Be enrolled in a graduate school programme (second university degree or equivalent or higher);
b) Be enrolled in the final academic year of a first university degree programme (Bachelor's level or equivalent); or
c) Have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;
I.Be computer literate in standard software applications;
II.Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
III.Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.Languages
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of French is desirable. Knowledge of an additional UN language is an asset. Arabic, Chinese, English, French, Russian and Spanish are the official languages of the United Nations Secretariat.Assessment
Short-listed candidates will be contacted by the hiring manager directly and may be required to submit for a written test and/or telephone interview.Special Notice
Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a nonimmigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.
Please note that the UN New York offices are partially physically closed due to COVID-19 pandemic. Please do NOT plan plan or initiate any travel or report to UNHQ until you are told to report in writing. We also ask that you be prepared to work remotely for the duration of your internship if our offices remain physically closed to non-essential workers.
A complete online application (Cover Note and Personal History Profile) is required. To complete an online application, please create and complete a personal history profile (PHP) and a cover letter in the UN e-Recruitment system (careers.un.org). Please ensure that you indicate your proficiency in the English language in your PHP. Please note that incomplete applications with not be reviewed.
The cover note should include:
(1) Title of the degree currently being pursued by the applicant and the specific subjects
(2) Graduation Date (When will you be/are graduating/have graduated from the programme?)
(3) List of IT skills and programes that you are proficient in;
(4) List your top three areas of interest;
(5) Explain why you are the best candidate for this specific internship;
(6) Explain your interest in the United Nations Internship Programme and how an internship
with the DHMOSH in the UN fits within your education/career plan;
(7) Available start and end dates for internship. In your online Personal History Profile, be sure to include all past work experiences (if applicable), IT skills, and three references.
Please note that due to high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.