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National Project Manager - Sustainable Palm Oil (SPO) Initiative Project

Jakarta (Indonesia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Jakarta (Indonesia)
  • Grade: Level not specified
  • Occupational Groups:
    • Environment
    • Project and Programme Management
    • Development Cooperation and Sustainable Development Goals
    • Managerial positions
    • Agriculture and Forestry
  • Closing Date: 2021-07-29

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Indonesia is one of the world’s largest producers of palm oil, and has received much attention in recent years particularly from the global community concerned about the sustainability of palm oil production.  In response, the Government of Indonesia is taking steps towards building a greener economy that promotes growth, equity, improved livelihood and environmental integrity.  
As part of the Green Commodities Programme, and to promote sustainable palm oil production and operation in Indonesia, the Ministry of Agriculture, UNDP and several multinational companies have launched the Sustainable Palm Oil (SPO) Initiative.  The SPO initiative aims to improve the capacity of palm oil smallholders and conserve natural resources together with the Government of Indonesia’s Sustainable Palm Oil (ISPO) system.
The SPOI is managed and led by a National Project Manager. One of the key activities of the SPOI is to facilitate a government-led multi-stakeholder forum (ex-FoKSBI, now called NAP Implementation Team) to support in the implementation of a Sustainable Palm Oil National Action Plan (NAP, or RAN-KSB). One of the key activities is the engagement of various stakeholders, including the national and sub-national government, private sector, donors, civil society organizations (CSOs), and communities, to support the implementation of the NAP. The NAP has now been finalized and legalized through Presidential Instruction. The Director General of Estate Crop at the Ministry of Agriculture has stated that the forming of the Indonesian Sustainable Palm Oil Forum or FOKSBI (now called NAP Implementation team) demonstrates that all players - government, private sector, NGOs, business associations, and smallholder associations - have the same strong determination to create a more sustainable Indonesian palm oil industry from the social, economic and environmental point of view. The Indonesian government believes that as the global leader of palm oil production, Indonesia has a significant role in ensuring a sustainable product for consumers around the world. It is also a national sector that must be carefully managed and closely guarded for generations to come. The Coordinating Ministry of Economic Affairs believes the National Action Plan (NAP) is intended to be one of the initiatives that will play a role in transforming the sector, as it will support in coordinating much of the on-going programmes and initiatives focusing on developing a more sustainable palm oil sector. 
SPOI has recently expanded its scope of work beyond developing and legalizing the NAP, thanks to new funding sources including the Good Growth Partnership programme, funded by the Global Environment Facility (GEF), and SECO, IKEA  and GIZ´s contributions to the Green Commodities Programme, all parallel sources of funding to achieve the SPOI´s goals. SPOI, through those globally managed projects, already directly supports NAP´s implementation by improving the enabling policy environment for sustainable palm oil at national and subnational level including through landscape level land use planning, and by strengthening smallholder farmers’ support systems. It also has a strong component of knowledge creation and dissemination inherent within the goals. 
The SPO Initiative is organized around 4 components:
Support smallholder farmers via the creation of sustainable farmers support systems that will enhance their engagement, their organization and governance (through Farmers Groups) and their adoption of good agricultural practices; 
Enhance dialogues, build consensus and partnerships with key national and regional stakeholders related to palm oil production, and create more effective policy enabling environments;
Collaborate with the government and other stakeholders to improve environmental monitoring and management; and
Strengthen the national palm oil ISPO standard for greater market access.
In order to achieve the above outcomes and outputs, the National Project Director (NPD) requires a strong and professional team to be led by the SPOI National Project Manager (NPM). A SPOI NPM is being sought to support the project. 
As the role of stakeholders’ management is key to the success of this project and requires dedicated resources, a SPOI Senior Advisor covers that function separately.
Institutional Arrangement
The national project manager is responsible for making the day-to-day decisions on project implementation and ensures that the project produces the results specified in the project document to the required standards of quality and within the specified time and cost. The primary reporting responsibility of the incumbent is to the board through the Programme Manager for Natural Resource Management, Environment with matrix reporting to the GGP Global Project Manager. Additionally, for matters related to UNDP contractual administration the Head of Environment Unit will be the secondary supervisor. The national project manager is responsible for ensuring smooth flow of information and services between the UNDP Country Office and the GGP -GCP Project Management Unit (PMU). The post holder will also be in charge of ensuring proper design of additional workstreams and interventions to support broader Sustainable Palm Oil programme goals, and assess project proposals for relevance and coherence. 
The national project manager will also be responsible for acting as main contact and main representative for SPOI nationally and internationally and including to the Green Commodities Programme (GCP) global team.
The national project manager supervises and leads project support personnel and coordinates activities of the projects’ staff. The national project manager works in close collaboration with Government officials, the operations and programme staff in UNDP office, technical advisors and experts, donors and civil society ensuring successful project implementation.


Duties and Responsibilities

Scope of Work 
1. Manage and supervise the project team to ensure effective implementation and achievement of results:
•Oversees the day-to-day project implementation and ensure achievement of targets as outlined in the project work plan; 
•Fosters coordination and collaboration between Good Growth Partnership (GGP) partners (UNDP, WWF-US, CI, UNEP and IFC) implementing the various child projects for the GGP (Production, Demand and Transaction) in Indonesia. This includes preparing and delivering the yearly integrated work-planning exercise, carrying out quarterly monitoring over its implementation and troubleshooting partnership and collaboration issues that may arise, and keeping the Indonesia GEF Operational Focal Point updated with progress of GGP in Indonesia, along with the other GGP partners. 
•Leads and supervises project team, builds team coherence to avoid sub-team silos, and establishes clear roles and responsibilities among team members; 
•Ensure that gender equality and women’s empowerment is integrated at all stages of the project cycle; 
•Mobilises goods and services and other project inputs, including preparing ToRs for expert consultants, meetings and workshops; 
•Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets; 
•Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;
•Develops the project standard operating procedures in line with the government and UNDP’s regulations; seeks the board’s approval; and takes responsibility for updating and revising it as necessary;
•Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation; 
•Consults with the project board through the National Project Director for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget); and
•Performs Project Coordinator duties on UNDP’s ERM (ATLAS) in line with the NIM manual and as outlined in the delegation of authority for Project Coordinator. 
•Ensures effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.
2. Ensure effective planning, budgeting, and implementation of the project 
•Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval; 
•Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan; 
•Conducts regular monitoring to ensure achievement of targets in line with the annual work plan and that project implementation at all levels complies with the approved project SoP;
•Prepares quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner; 
•Provides additional inputs and data for external project reports as necessary and required by the project assurance team; 
•Organizes quarterly project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and 
•As required and directed by the project board, liaises with UNDP’s Quality Assurance, Reporting and Evaluation Unit (QARE) to initiate project review and evaluation processes, and supports the conduct of such exercises under the overall management of the task manager as designated by PMEU. 
•Review the Indonesia Sustainable Palm Oil strategy at least on a yearly basis as well as on ad-hoc basis when changes in the enabling environment requires it.  Lead any effort to adjust the strategy as per development or changes affecting it;
3. Create and nurture strategic partnerships and support to the implementation of resource mobilization 
•Establishes and maintains good working relationships with the relevant public and development partners who are the principal counterparts for the project; 
•Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results; 
•Builds project reputation for quality design, reliable delivery as well as integrity and accountability;  
•Works with the SPO Senior (Programme) Advisor to obtain buy-in from stakeholders on SPO and its interventions.
•Engages communities in the implementation and oversight of project activities, as appropriate, in a gender-sensitive manner. 
•Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors; 
•Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation;
•Leads efforts to strategize resource mobilization activities and proposals development in order to sustain the programme results in line with the implementation of the Indonesia National Action Plan for Sustainable Palm Oil;
•Leads efforts to ensure creation and coordination of partnerships with development partners, government institutions, private sector, civil society etc., including efforts to determine programmatic areas of cooperation, based on strategic goals of SPO, country needs and donors’ priorities; 
•Responsible as main contact and main representative for the project nationally and internationally, by proactively represent the project at international and national events and to national and international media;  liaise with the GCP Global team, and possibly with other international development partners to share information of the program; respond to inquiries, concerns, feedback about the program from stakeholders and the general public.
•In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project. 
4. Facilitate knowledge building and management for and from the project implementation.
•Production of relevant knowledge products from or in support of GGP_GCP including on best practices and lessons learned for knowledge sharing;
•Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives; 
•Organizes and delivers trainings for the operations/project staff on project/programme management issues; 
•Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs; 
•Identifies policy issues for codification and sharing; 
•Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and
•Contributes to knowledge networks and communities of practice. 
5.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that  
•Human rights and gender equality is prioritized as an ethical principle within all actions;
•Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
•Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
•Differentiated needs of women and men are considered;
•Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
•Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.


CORE BEHAVIOURTAL  - Level 3: Manager / Specialist / Expert
Achieve Results
•Demonstrates focus on achieving quality results and impact
•Consistently strives to meet or exceed excellent standards
•Efficiently establishes appropriate plans and resources for self and others to accomplish goals
•Holds self and others accountable for results
Think Innovatively
•Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
•Looks beyond conventional approaches and established methods
•Proposes new ideas, approaches and solutions to problems
Learn Continuously
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
•Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
•Contributes to the learning of others
Adapt with Agility
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
Act with Determination
•Is flexible in handling change, and adopts new ideas, approaches and ways of working
•Seamlessly adapts to working with new situations or contexts, with new people, and in different ways
•Participates in, supports, or drives meaningful change in UNDP
•Is comfortable with ambiguity and effectively manages juggling multiple demands
Engage and Partner
•Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
•Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
Enable Diversity and Inclusion
•Understands and appreciates issues from the perspective of others
•Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
•Fully accepts and values all people, creating an inclusive environment
•Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
•Demonstrates honesty and transparency
Demonstrate Empathy and Emotional Intelligence
•Genuinely care about people; demonstrate empathy with the joys and pains of others
•Enable the wellbeing of the team(s)
•Read a group’s emotional currents and power relationships, identifying influencers, networks, and organisational dynamics; adapt leadership styles at the appropriate times
•See the positive in people, situations, and events
Motivate and Direct
•Create and communicate a compelling vision and purpose
•Align people and resources with organisational vision, strategy, objectives
•Understand and proactively build the team/organisation culture
Build an Enabling Workplace
•Create a working environment where people are engaged and want to do their best; empower and enable team members to perform and have a positive workplace experience
•Promote honesty, openness, trust and psychological safety and create opportunities to innovate and learn
•Recruit and promote individuals based upon objective measures and meritocracy; acknowledge and utilise the talent of others
•Encourage collective action and integration
Build Capability
•Identify and develop talent in individuals, providing positive support to enable them to achieve their potential
•Foster learning or development of others by giving feedback, guidance, and support; support career development of others
•Have willingness and ability to delegate to help people learn, including from failure
Manage Performance and Ensure Accountability
•Ensure regular conversations with people about work
•Provide positive and constructive feedback
•Discuss poor performance in a timely manner
•Provide praise and recognition, as well as ensure accountability
Lead with Humility
•Be authentic and transparent, act with integrity
•Be accessible and available to team members they lead
•Encourage debate and discussion, creating a culture where people are comfortable to challenge senior leaders and feel listened to
•Be modest, giving credit for success to others and admit own shortcomings
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate Channels
Gender Mainstreaming
UN policy knowledge - ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Technology and Innovation
Verbal and written communication
Ability to effectively communicate both verbally and in writing to convey key facts and findings

Required Skills and Experience

Minimum Qualifications of the Successful NPSA
Min. Academic EducationMaster´s Degree or equivalent in Agriculture, Natural Resource Management, International Development, Public Policy, Economics, Political Sciences, Environmental Policy or related field.
Min. years of relevant Work experience
•Minimum of 5 years of relevant experience at the national or international level in project management, hands‐on experience in design, monitoring and evaluation of development projects. 
•Experience in the usage of computers and office software packages
•Experience in handling of web-based management systems.
•Full time availability for project management duties is essential.
Required  skills and competenciesREQUIRED SKILLS 
•Solid negotiation skill and networking capacity 
•Ability to manage and work with a multidisciplinary and multicultural team
Desired additional skills and competencies
•Strong knowledge and experience in project management are essential and ability to write high quality reports.
•Demonstrated strong familiarity with development of national and international funded projects. 
•Knowledge of agriculture, forestry, landscape management or environmental programmes is highly desirable.
•Demonstrated ability to liaise, coordinate and work with various stakeholders in Indonesia. 
•Demonstrated expertise on social and environmental issues pertaining to palm oil is desirable.
•Demonstrated expertise on social and environmental issues pertaining to palm oil is desirable
•Familiar with Government and UN agencies procedures would be an advantage.
Required Language(s) (at working level)
•Fluency in written and spoken English is an absolute necessity;
•Fluency in written and spoken Bahasa Indonesia is required.



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