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Partnerships Intern, Tokyo Liaison Office

Tokyo (Japan)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Tokyo (Japan)
  • Grade: Internship
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2021-08-05

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Background Information - Job-specific

Background of Partnerships and Liaison Group

The Partnerships and Liaison Group (PLG) supports UNOPS efforts to build closer ties with partners across the full spectrum of UNOPS activities. By forging strategic relationships and working with partners, both in the field and at headquarters, PLG seeks to not only ensure high partners satisfaction with UNOPS project implementation and support, but also to integrate best practices and innovative solutions from experienced non-governmental organizations (NGOs), private sector, governments and other UN agencies into UNOPS operations. Based in Copenhagen, PLG has liaison offices in Amman, Bangkok, Brussels, Geneva, Tokyo, Washington DC, and Nairobi and supports partners such as the World Bank, the European Union, the Department of Peacekeeping Operations, the United Nations Mine Action Service, the United Nations Environment, the Global Fund, USAID, the Millennium Challenge Corporation, national governments and others.


Functional Responsibilities

Under the guidance of the Head of office, the Intern will be responsible for;

Research and analysis

  • Conduct research and summarize information on topics such as country data, partner profiles and strategies, UNOPS projects and market trends
  • Review, edit and translate documents assigned by the Head of Office

Administrative and secretarial support

  • Support procurement and payment processes for office maintenance
  • Support missions and event organization, including logistics, preparation of briefing materials and post-event summaries
  • Assist the internal and external reports and publications
  • Manage visibility items such as booklets, fact sheets and envelopes
  • Maintain and update the Tokyo Liaison Office (TLO) website, Twitter account and intranet and serve as a communications focal point in the TLO
  • Assist in monitoring of projects implemented by UNOPS country offices funded by the Government of Japan
  • Perform other duties as required.

In the performance of his/her duties, the intern will gain exposure to the full-range of UNOPS operations, clients, and donors. The intern will also gain key insight into the workings of the United Nations system as well as the interplay between donor-financing, partnership-building, field-work, and the political complexity involved in working at a United Nations organization.

The intern will also gain exposure to an international and culturally diverse environment where s/he will be in a unique position to gain an understanding of the dynamics of working in a multicultural setting and the challenges and opportunities involved therein.

To the extent possible, the intern will have full access and be able to participate in the full range of UNOPS training and educational opportunities


Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education 

  • The applicant must be pursuing a university degree such as Bachelor, Masters or Ph.D. (or the equivalent), or have graduated from such studies within three years prior to the application date of the internship.
  • The preferred candidate would have a combination of degrees or pursuing studies in the areas of development studies, public policy and administration, international relations, economics, business, communications, engineering, or other related areas.
Work Experience
  • The candidate should also have knowledge of, and experience with, Microsoft Office programs, particularly with Microsoft Excel, Word, and PowerPoint.
  • Experience with G suite would be a strong asset.

Languages

  • Fluency in English is required.
  • Fluency in Japanese is required.
  • Fluency in other UN languages, in particular Spanish and French, is an asset.

Contract type, level and duration - Internship

***The Tokyo Liaison Office utilises teleworking mode as necessary


Contract type: Internship
Contract level: N/A
Contract duration: 6 months, possibility for extension

This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. However, they must make their own arrangements for accommodation, travel and necessary visa arrangements.

For more details about UNOPS internships please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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