ERR Senior Officer

BACKGROUND

The International Rescue Committee, one of the world’s largest humanitarian international NGOs, provides relief, rehabilitation and development support to vulnerable people and communities over 30 countries. We began work in Ethiopia in 2000 in response to severe drought in Ethiopia’s Somali region and are currently providing assistance to Ethiopians and refugees in six regions in Ethiopia, implementing emergency and development programs in health, water and sanitation, economic recovery and development (ERD), women’s protection and empowerment, education, child protection, and multi-sectoral emergency response.

Job Overview/Summary:

The Senior Emergency Rapid Response Officer is responsible for managing and following up hygiene promotion, sanitation, and capacity building activities in the field office. She/he will lead and facilitate project field assessments, prepare proposals, prepare reports, monitor & manage budgets, and organize capacity building trainings.
The Senior ERR Officer will report to the ERR Manager/delegate and will directly supervise Emergency Rapid Response Officers, EH officer and assistants who works on project implementation. The position demands working internally with IRC WASH, Health, ES/NFI, CWI, ERD, operation/support team and Field Coordinators and externally with other INGOs/NGOs, Government partners, Clusters and Task Forces.

Major Responsibilities:

Undertakes and led detail Hygiene and Sanitation need assessments for new project proposals for the targeted community.

Lead the CN development based up on the need assessment findings.

Lead the Preparation of detail physical & financial, spending, procurement and implementation plan for Resilience and emerging emergency responses.

Assist in preparing of IEC/BCC Materials based the culture and norms to be used at community level.

Ensure the proper and culturally acceptable dissemination of hygiene and sanitation messages have done at all intervention areas.

Organize and lead community level hygiene awareness campaigns feasible and acceptable and work on prevention of AWD responses.

Organize and facilitate training for community representatives on Hygiene and sanitation promotion.

Plan and ensure the proper distribution of WASH NFI (Non-Food Items) and assign and lead the team for prior assessment and responses according to the assessment results.

Conduct assessments, planning, organizing, implementation, monitoring and evaluation of the community hygiene promotion and school hygiene education programs in the project areas.

Directly supervise and provide support to the Sanitation and Hygiene and Capacity Building officers and the Hygiene promotion team who base at Woreda and Community Level at the intervention Woredas.

Works closely with Zone/Woreda Water, Mine and Energy and Health Offices towards efficient and effective implementation of the response and capacity Buildings.

Works in collaboration and consultation with IRC Senior EH Officer, ERR Officers, EH officers, Health officers Technicians and Ensure proper integration of the interventions and responses are in accordance with IRC Global EH/ERR/Health unit mission.

Ensure project documentation for assigned activities are completed as per the requirement both by IRC and donor and filed properly in office for future consumption.

Ensure and facilitate proper handover of completed projects.

Coordination and working relationship:

Maintain and take the lead on creating strong working relationship with respective IRC support staff, other program staff and other partners.

Coordinate and communicate with IRC staff on the ground, the water team and HP team.

In collaboration with immediate supervisors and other IRC staff, manage and take the lead the proper utilization of the allocated budget for the HP and capacity Building activities under the project activities and liaise with IRC’s supply chain, HR and finance for effective implementation of the intended activities as per log frame of the proposal.

Work with HR on the recruitment of HP and CB staff under his/her supervision in consultation with ERR manager/delegate according to IRC Human resource policy.

Execute any additional assignments assigned by supervisor.

Active participation on sub national and regional as needed WASH cluster and ICCG meetings, forums and learning events.

Reports and Proposals:

Prepare a monthly progress report and weekly update and submit to the ERR manager/delegate as per the agreed the reporting time scheduled.

Draft the Quarterly progress report for Donor and Government and share to the ERR Manager/delegate for revision and compilation and take feedbacks and response accordingly.

Support the ERR manager/ delegate to make sure the government MOUs are prepared, reviewed by all concerned bodies, and signed laterally by all signatory bodies in timely manner.

Organize and ensure the documentation of every project activity, formative assessments, KPC survey and capacity building activities both in hard and soft copies supported by pictures.

Lead and facilitate the new proposal assessments through preparation of clear TOR and assigning respective staff for the assessment.

Lead the compiling of the field assessment reports serve as major input for project proposal writing.

Lead the development of firsthand CN as per the need assessment in collaboration with other ERR team,

Grant and Budget Monitoring and Management

Ensure that budgets for sanitation and Hygiene and capacity Building activities are spent according to plan conventional in the project proposal.

Ensure that program spending is in line with original plan, IRC rule and policy and burn rate goes in line with the activity implementation scheduled detail plan and in progress.

Ensure that project activities and spending, Procurement plans are fully in compliance with the donor regulations, developed on time and properly implemented.

Lead and give guidance for the HP and CB team/officers to work on the detail activity, Spending and Procurement plan with clear timeline of implementation.

Lead and create the Budget monitoring and trucking tools to have best monitoring mechanism in program activity Implementation.

Actively work with all concerned body on the BVA clearance and budget management.