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Project Coordinator

Sarajevo (Bosnia and Herzegovina)

  • Organization: UNDP - United Nations Development Programme
  • Location: Sarajevo (Bosnia and Herzegovina)
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-08-02

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Please note that the person selected for this position will be offered a contract with UNDP under its National Personnel Services Agreement (N-PSA) modality; the UNDP Service Contract modality is phasing out over the coming year. More information about the N-PSA is available here [link to the N-PSA POPP https://bit.ly/3gaGFud 

Strengthening Public Integrity and Transparency at Sub-National Level Project (“the Project”) will equip and empower sub-national governments in Bosnia and Herzegovina to tackle and deter corruption in the country’s public sector through the design and implementation of institutional transparency and integrity frameworks. This objective will be pursued simultaneously at local and cantonal levels of government, with public enterprises also making up a key focus area of the intervention. The project will work through two parallel workstreams: i) strengthen the transparency and integrity standards and frameworks of cantonal and local governments; and ii) improve the operational integrity of partner public enterprises and institutions. These results will be pursued through a combination of capacity and institution building activities, development of practical tools and participatory policy design. The project will be implemented in close cooperation and coordination with the relevant cantonal governments and institutions, local authorities and the two local government associations.
 
The Project Coordinator will work under direct supervision of the Deputy Sector Leader, supporting and coordinating the implementation of the Project. The Project Coordinator will be responsible for successful implementation of project activities and attainment of project objectives. The incumbent will be based in the UNDP BiH Office in Sarajevo.
 

Duties and Responsibilities

Summary of Key Functions:
  1. Support to overall project management
  2. Policy advice and technical guidance
  3. Project monitoring, reporting and quality assurance of activities
  4. Knowledge management and gender equality
  5. Partnership and advocacy

1.Support to overall project management:

  • Support sound project management and implementation of the project, as per the project documents and the UNDP rules and regulations;
  • Support development of annual activity and procurement work plans, as well as budgets based on expected year-end outputs, and ensure close monitoring of activities and delivery;
  • Support the management of financial allocations and approve expenditures according to authority delegated; ensure timely payments in accordance with UNDP rules and regulations;
  • Support overall coordination of the activities of the Project and meaningful synergies with other relevant UNDP/external Projects;
  • Liaise with the Project Board, national counterparts, donors and all relevant stakeholders to ensure that Project results are achieved, and resources are managed efficiently and effectively;
  • Build, motivate and lead a high performing team consisting of project personnel, expert consultants, service providers, as per UNDP rules and regulations;
  • Provide direction and guidance to the Project team;
  • Secure proper and efficient use of the Project budget, as per the Project document and work plan;
  • Apply UNDP programming tools and policies as explained in the Results Management Guide;
  • Support the coordination of the recruitment of Projects personnel;
  • Ensure proper use and maintenance of the Project’s equipment and office records.

2.Policy advice and technical guidance:

  • Provide conceptual guidance and technical advice to the Project team and Project counterparts;
  • Provide strategic leadership and steer the regulatory and policy formulation processes within the Project in line with the Project document, observing the application of EU standards in these processes and ensuring sustainable and lasting changes;
  • Guide the design of the Project comprehensive assistance to local governments and technical advice in its delivery;
  • Participate in project-level committees, policy and capacity development working groups and events;
  • Provide technical support and back-up services to Deputy Sector Leader

3.Project monitoring, reporting and quality assurance of activities:

  • Review on a regular basis projects details, schedules, deliverables and budget as articulated in the Annual Work Plan - AWP with the project team;
  • Monitor and analyse Project progress, using applicable monitoring & evaluation and risk management tools;
  • Manage and monitor the identified project risks and issues; submit new risks and issues to the Project Board for consideration and decision if required; update the status of project risks and issues by maintaining the logs
  • Ensure timely submission of the Project Progress/ Annual Narrative and Financial Reports and other reports as may be required by the UNDP and Project Board
  • Carry regular, announced and unannounced performance monitoring of the project team, as well as conduct field visits and quality checks of projects events, sites and activities
  • Supports preparation of briefs on project achievements, including lessons learnt and synthesis of best practices from implementation of project activities; identify follow-up actions and submit them for consideration to the Project Board.

4.Knowledge management and gender equality:

  • Ensure wide dissemination and visibility of project achievements;
  • Support continuous learning by the project team;
  • Ensure dissemination of information and knowledge management within the team for effective project implementation;
  • Ensure that achieved project key results, knowledge tools and products have been mainstreamed within the project field work, as well as within other relevant UNDP interventions and support their popularisation and application beyond UNDP scope of work;
  • Manage the transfer of projects deliverables, documents, files, equipment and materials to national beneficiaries;
  • Ensures gender is effectively mainstreamed throughout the project activities, work plans, budgets, reports, researches, analyses and, where specifically relevant, analysed in detail;
  • Ensures knowledge on gender equality is incorporated in Project knowledge management activities and products.

5.Partnership and Advocacy:

  • Establish and maintain good working relations with relevant institutional and organisational partners at state, entity, and local levels, as well as with main international organisations as relevant for the project implementation;
  • Arrange, prepare and follow-up on meetings with direct stakeholders such as public officials, service providers, civil society, regional/international professional networks, and others that consolidate wider support to the Project objectives and expand its outreach;
  • Encourage active participation of all stakeholders in order to promote empowerment and ownership of national counterparts and stakeholders;
  • Actively work on the relationships with the local authorities and other project stakeholders, ensuring full understanding, cooperation and a best fit of the programme activities with the needs of the beneficiaries;
  • Animate effective dialogue with partners and among stakeholders and engage with relevant donors and contribute to the CO resource mobilization efforts;
  • Identify and support the realisation of synergetic initiatives and/or contribution from various stakeholders, which would add value and maximise the Project results.

4. Impact of Results:

The key results have an impact on the overall performance of the Project and affect the successful implementation of its strategies. 
 

Competencies

Technical Competencies

a) Resources management

  • Ability to plan, monitor, organize, and control human and financial resources of bureau, team, or project

b) Advocacy strategy and implementation

  • Ability to create and implement advocacy strategies which lead to impactful change

c)Private sector resource mobilization

  • Ability to identify, develop and manage partnerships that leverage private sector technical expertise and resources

Core Behavioural Competencies

a) Achieve Results:

  • Demonstrate focus on achieving quality results and impact
  • Efficiently establish appropriate plans and resources for self and others to  accomplish goals

b) Think Innovatively:

  • Propose new ideas, approaches, and solutions to problems

c) Learn Continuously:

  • Actively pursue opportunities for learning and self-development professionally and personally
  • Proactively seek feedback, demonstrates a desire to learn from others as well as from experiences, both positive and negative
  • Contribute to the learning of others

d) Adapt with Agility:

  • Seamlessly adapt to working within new situations or contexts, with new people, and in different ways
  • Be comfortable with ambiguity and effectively managing multiple demands

e) Act with Determination:

  • Pursue everything with motivation and drive
  • Demonstrate courage, self-motivation, and initiative to act on opportunities without being prompted by others

f) Engage and Partner:

  • Demonstrate and encourage teamwork and co-creation internally and externally to achieve joint objectives and results
  • Establish and develop networks that deliver powerful collaborations

g) Enable Diversity and Inclusion:

  • Treat all individuals with respect, consider ethical implications and respond sensitively to all differences among people
  • Fully accept and value all people, creating an inclusive environment
  • Understand that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.)
  • Understand and appreciate issues from the perspective of others
  • Treat everyone fairly and equally
  • Demonstrate honesty and transparency

Cross-Functional Competencies

a) Business Acumen and Commercial Thinking:

  • Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome
  • Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks

b) Entrepreneurial thinking:

  • Ability to create clarity around UNDP value proposition to beneficiaries and partners and to develop service offers responding to client needs based on UNDP’s organizational priorities and mandate

c) Effective Decision Making:

  • Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources

d) Negotiation and Influence:

  • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates ‘win-win’ situations

e) Knowledge Facilitation:

  • Ability to animate individuals and communities of contributors to participate and share, particularly externally

f) UNDP Representation:

  • Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission, and work with various constituencies

g) Partnerships Management:

  • Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies

h) Communication:

  • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels

People Management Competencies

a) Demonstrate Empathy and Emotional Intelligence:

  • Read a group’s emotional currents and power relationships, identifying influencers, networks, and organizational dynamics; adapt leadership styles at the appropriate times
  • See the positive in people, situations, and events

b) Build an Enabling Workplace:

  • Create a working environment where people are engaged and want to do their best; empower and enables team members to perform and have a positive workplace experience

Required Skills and Experience

Min. Academic Education:
  • Master’s degree in public administration, economics, law, political sciences, social sciences or related field (postgraduate degree is an asset)
  • University degree with additional two years of experience may be taken into the consideration in lieu of the Master degree.
Min. years of relevant Work experience:
  • At least 2 years  of relevant working experience in the areas of local governance, local development, capacity development of local governments in BiH for candidates with BA degree;
  • Thorough understanding of the overall political, administrative and institutional set-up of local government in BiH;
  • Familiarity with key public documents, strategies and trends related to capacity development of local governments in BiH.
Desired additional skills and competencies:
 
  • Good understanding of post-war and post-socialist transition context, poverty, and local development support strategies
Required Language(s) (at working level):
 
  • Fluency in English and
  • Fluency in Bosnian/Croatian/Serbian language
 

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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