Logistics Officer - Assets & Inventories Management

Position: Logistics officer (Assets & Inventories)

Reports to: Logistics Manager

Supervision of: N/A 

Duty station:  Addis Ababa    

All NRC employees expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the position is to support the logistics team on the assets and inventories management, and contributes the team to deliver its roles and responsibilities at the highest standard of NRC logistics handbook.

Generic responsibilities:

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Follow proper standard NRC archiving procedure and ensure assets and inventories documents archiving done properly on the system and in hardcopy
• In charge  for the mission’s assets and inventories managements
• Centralize and handle assets managements at CO level  
• Prepare and compile monthly assets and inventories reports
• Analyses monthly assets and inventories report and provide feedback to area offices
• Promote and share ideas for improvement of assets and inventories managements
• Additional Responsibilities requested by the Line Manager

Specific responsibilities

• Centralize and handle assets managements at CO level 
• Ensure physical count done for assets and inventories at the end of fiscal years
• Ensure assets and inventories transferred against signed transfer form (system generated for assets and manual for inventories)
• Organize and follow-up the movement of assets and update tacking in Agresso
• Analyze monthly assets and inventories report and provide constructive feedback to the area office logistics and Programs
• Follow-up and ensure maintenance/services of assists and inventories
• Ensure all assets registered and tracked through Agresso system
• Ensure the quality of reports before submission
• Perform other logistics functions as delegated by Logistics Manager

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

The skills, knowledge and experience that are expected from the position holder are as follow:

Generic professional competencies:

• Experience of working as a Logistics officer in a humanitarian/recovery context
• Previous experience from working under pressure in emergency contexts
• Excellent knowledge of English

Context/ Specific skills, knowledge and experience:

• Ability to follow policies and procedures and work systematically
• Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
• Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing NRC
• Able to work in a team, and motivate others, and participate actively in team meetings and discussions
• Able to analyze information, prioritize and take decisions and responsibility for those decisions
• Excellent organization and planning skills
• Able to work well under pressure
• Dynamic, energetic, and committed to NRCs work in Ethiopia
• Keen to work in a busy environment, and take pride in working hard and achieving results
• Strong computer skills, especially in Excel and use of email
• Strong English language skills, both written and verbal
• Bachelor’s Degree in procurement  and logistics or related field
• 3 years’ experience in a procurement position preferably with NGOs

Behavioral competencies:

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect