UN Women: Business Function Specialist, Planning and Results
New York City (United States of America)
NOTE: The duration of the assignment is for 364 days. Whereas an external candidate will be offered a temporary appointment, subject to release agreements, staff members in UN Women may be administered as a temporary assignment and staff members in the UN Common system may be administered under a loan arrangement.
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
UN Women is in process of developing its new Strategic Plan 2022-2025. As part of its business transformation initiative, UN Women along with its partner agencies are migrating to the Oracle Cloud ERP solution (#NextGenERP Project) from the current legacy PeopleSoft application. The Strategic Planning Unit (SPU) under SPRED is one of the key business process owners in the #NextGenERP Project leading on Strategic Planning and Results Management business stream. One of the key objectives of the #NextGenERP Project from Planning and Results Management business stream is to have an integrated approach where all of UN Women budgets, financials and human resources are all inherently linked to results.
Also, as part of its business transformation initiative, UN Women is working on UN Women 2.0 business model which will allow UN Women to scale up its programmatic focus and interventions. This will have impact on its current business processes around planning (UN Women Strategic Plan, UN Women Strategic Notes and Annual Work Plans), monitoring and reporting.
To ensure that the core components of the corporate system around results-based management, planning and budgeting are ready in time for the upcoming new Strategic Notes from Country Offices and Regional Offices, 2022-2023 work planning for the field and HQ, and the new Strategic Plan (2022-2025) implementation, SPU needs to hire the Business Function Specialist. Under the direct supervision of Programme Specialist – Results Management in SPU/SPRED and overall guidance from the chief of SPU, the incumbent shall coordinate and draft the relevant functional requirements, scope of work, and provide inputs to Technical Documentation in close cooperation with the relevant team and other stakeholders involved in this process.
Duties and Responsibilities
The incumbent would primarily be responsible to produce business requirements documentation, make updates and revisions to existing documents related to user guides, provide support during the system rollout and works with stakeholders in the #NextGenERP project. In close coordination with relevant stakeholders the incumbent would perform the following functions:
Coordinate business and functional requirements gathering process for planning stream of #NextGenERP Project for UN Women:
- Understand the process flow of existing corporate systems around results and resources management.
- Support assessments of strengths, weaknesses, opportunities, gaps, risks of existing results management processes and supported systems.
- Facilitate business and functional requirement gathering consultations with HQ and field office colleagues for planning and results management stream.
- Provide functional advice to all involved stakeholders to improve and optimize planning, monitoring and reporting business processes.
- Based on the consultations, develop functional specifications, user stories, use cases, workflows, on UN Women strategic planning, monitoring and reporting processes.
Provide business support to develop the upcoming planning module in ERP or enhance existing Results Management System for effective strategic planning, monitoring and reporting process:
- Coordinate with #NextGenERP Project management team and stakeholders to ensure planning stream functional requirements are taken on board during system development process.
- Coordinate with ERP team to ensure data from existing planning and results management system appropriately migrated to the new ERP system.
- Undertake quality assurance of delivered work from a functional perspective, Functional testing, , Business Process testing and User Acceptance Testing.
- New cloud ERP Integration with RMS – identifying required data needs; reviewing formatting of existing data and fit with new ERP cloud format.,
Provide business support to effective roll-out the new/enhanced system for planning and results management stream:
- Develop training materials, including user guides, presentations, short videos etc, for end user training on the new ERP solution or enhanced RMS.
- Coordinate, plan and deliver end user trainings to ensure effective use of the system for effective planning, monitoring and reporting.
- Build capacity for relevant business process owners to be aware of and prepared to use new or updated system capabilities.
- Participate and coordinate implementation of new or changed system features in consultation with release management team.
- Participate in assessment of business processes to streamline operations or maximize functionality of applications and systems.
Key Performance Indicators:
- Functional and Business requirements documentation specifically, a) Users stories related to the Strategic Planning and Results Management stream, b) development of functional requirements, and c) ToR for the development of relevant enhancements to RMS.
- Develop quality Progress reports on Planning stream of ERP & RMS project deliverables.
- Timely and quality documentation to support the Solution Development Lifecycle (SDLC) checkpoints.
- Develop quality training material for capacity building of end users on updated systems.
- Respect for Diversity.
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637
- Good knowledge of UN system and understanding of inter-agency coordination processes.
- Good knowledge of results based programme planning and management.
- Good analytical skills.
- Ability to provide advice and support.
- Proficiency in coordinating complex workplans and activities.
- Ability to identify client needs and to provide solutions.
- Excellent interpersonal skills, including the ability to operate effectively across organizational boundaries; ability to establish and maintain effective teams and partnerships and working relationships in a multi-cultural environment with sensitivity and respect for diversity.
- Excellent communication skills, including ability to present and defend difficult positions to senior officials.
- Knowledge of the administrative systems utilized by the United Nations.
- Vendor Management experience.
Required Skills and Experience
- Master’s degree ( or equivalent ) in development related disciplines, statistics, economics, business administration, information system, computer science, ICT, or other social science fields.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Business Analysis experience, with Business Analysis professional certification would be an added advantage.
- At least 5 years of progressively responsible experience working in large-scale ERP projects performing a similar role; having experience in Cloud ERP implementation with focus on Enterprise Planning Module will be an asset.
- Experience in the development, planning, implementation, monitoring and reporting of programmes.
- Experience working in gender equality and women’s rights at the international level is an asset.
- Fluency in English is required.
- Knowledge of the other UN official working language is an asset.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from?https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.