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Registration Coordinator, LICA-6, UNOPS

Port of Spain (Trinidad and Tobago)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Port of Spain (Trinidad and Tobago)
  • Grade: International Consultant - Internationally recruited Contractors Agreement - Consultancy
  • Occupational Groups:
    • Managerial positions
    • Refugee rights and well-being
    • Project and Programme Management
  • Closing Date: 2021-08-07

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This position is advertised open to external applicants.
IMPORTANT NOTE: Persons interested in applying for this position must be Nationals of Trinidad and Tobago or must posses the legal right to work in Trinidad and Tobago at the time of application, recruitment and hire. Non citizens are required to attach a valid work permit to be considered for this vacancy. Organizational Setting and Work Relationships

The Registration Associate is a member of the Registration team and is normally supervised by the Registration Officer. The Registration Associate is responsible for supporting all activities related to registration, and with ensuring that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.

Depending on the size and structure of the Office, the Registration Associate may provide day-to-day supervision, direction and support to UNHCR staff engaged in registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and population data management. The Registration Associate collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with Government authorities and partners on the provision of quality population data for the delivery of registration activities.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Assist in the implementation of registration strategies and methodologies for populations of concern.
- Assist in the supervision and daily running of registration team activities, where required.
- Conduct registration interviews when required in accordance with registration standards and guidance.
- Provide counselling to, and responds to queries from, asylum seekers and refugees regarding UNHCR's registration procedures and their rights and entitlements.
- Maintain accurate and up-to date records and data related to all registration cases.
- Identify persons with specific needs and ensure timely referral to protection follow-up as required.
- Collaborate with protection staff and/or partners in the delivery of assistance and programming, including provision of identity and entitlement documentation.
- Draft correspondence and reports relating to registration activities in the operation, when required
- Provide statistics and draft reports related to registration data, as requested.
- In consultation with the supervisor, make decisions related to the day-to-day operations of the registration unit and devise registration procedures which are efficient and effective.
- Draft and submit reports and statistics related to registration.
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For FS5 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Social sciences; Statistics; Mathematics; Information technology;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Good computer skills, particularly in data management.

Training in basic principles of international protection. Experience in working with UNHCR proGres software.

Functional Skills
*DM-Data Management
MS-Data Collection and Analysis
*IT-Computer literacy
IT-IT Refugee Systems & Applications
CL-Programme Management (project formulation, programme cycles and reporting standards)
EX-Experience in international organization (United Nations or similar)
PR-Experience in Registration
(Functional Skills marked with an asterisk* are essential)

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Please also note that English and Spanish are essential for this Job Opening. Please note that this position is offered under a UNOPS LICA contract at LICA-6 level until December 31, 2021, with possible extension subject to budget, good performance and operational needs.

Shortlisted candidates will be interviewed and might be requested to sit for a test. Only short-listed candidates will be notified. No late applications will be accepted.

UNHCR/UNOPS does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
See below for this postion's Operational Context
======================================================================================================== Trinidad and Tobago acceded to the 1951 Refugee Convention and its 1967 Protocol in November 2000. Despite being a signatory to the 1951 Refugee Convention, Trinidad and Tobago have yet to establish its own asylum system.

In the absence of a national asylum system, UNHCR undertakes registration and refugee status determination under its mandate. Due to the lack of domestic legislation for the protection of refugees and asylum seekers, persons in need of international protection remain subject to the provisions of the 1976 Immigration Act which does prevent them to fully access rights and services. In this context, UNHCR register all asylum seekers and recognizes refugees pursuant to its mandate.

Persons of concern live in an urban spread across 15 geographical locations in Trinidad and Tobago. UNHCR and its Partner LWC pre-registering and registering persons of concern to provide UNHCR documentation to protect from detention and deportation, identify specific needs for case management and interventions required and identify cases for resettlement.

The Registration Coordinator is a member of the Protection Unit and will be supervised by the Protection Officer. The Registration Coordinator is responsible for supporting all activities related to registration withing UNHCR, with coordinating with partners and relevant stakeholders including the National Authorities. As well as with ensuring that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions. The Registration Coordinator collaborates closely with Community Based Protection, Programme, RSD and the Resettlement colleagues on the provision of quality population data for the delivery of registration activities.

He/She will assist the Protection Officer to prepare strategic analysis required for quality, timely and effective protection responses to the needs of populations of concern including amendments and updates for registration strategy, standard operating procedures, country operation planning. The incumbent will work as a part of the Registration Team with liaison responsibilities with partners, including LWC, Trinidad and Tobago Police Service, Refugee and Immigration Unit, UN Agencies and other partners.  Additionally, the Registration Coordinator is expected to contribute to the capacity building activities for local and central state authorities in the area of pre-registration and registration of Persons of Concern either directly or in cooperation with partners. The closing date for submission of applications is August 8, 2021 (Midnight Geneva time).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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