By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Human Resources Assistant

Budapest

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Budapest
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Human Resources
    • Administrative support
    • CSLC
  • Closing Date: Closed

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

_______________________________________________________________________________________

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

_______________________________________________________________________________________

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.


Organizational Setting

The post is located in the Shared Services Centre. The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensure the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improve the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

Main Purpose

The Human Resources Assistant (Shared Service Centre) performs a large variety of routine functions in support of human resources transactions. He/she assists providing guidance and advice in the application of policies, rules and procedures and supports sound human resources practice.

Supervision Received/Exercised

The Human Resources Assistant (Shared Service Centre) interacts with a variety of colleagues within the work unit and with immediate clients, supporting the effective and efficient delivery of human resources services.


Working Relationships

The incumbent maintains a wide range of contacts with staff throughout the Organization as well as with colleagues within and outside of core team, providing experienced coordination and delivery of finance support processes and services.

Key Functions/Results

• Review,answer and follow-up on standard requests, enquiries and claims regarding human resources matters; provide readily available information from office files and databases;
• Support services related to the employment and servicing of staff or mobile workforce; initiate a range of personnel actions such as appointments, extensions, transfers, etc.;
• Assemble and review supporting documentation for processing various human resources actions relating to entitlements and benefits, onboarding, transfers and separations;
• Assemble and review supporting documentation for processing various human resources actions relating to validation, education check and posting.
• Communicate with applicants and prepare offers/terms of employment;
• Assist supervisor(s) in monitoring the contractual status of staff on various appointments; assist in the timely preparation and issuance of contract renewals and personnel action forms;
• Collect and research background information; draft routine correspondence; assist in the preparation of administrative reports;
• Maintain personnel files for staff, ensuring all documentation is complete; maintain and update confidential information and documents, and ensure relevant documents are kept in their respective files;
• Investigate and resolve payment inquiries in collaboration with finance staff; prepare payment instructions;
• Train and provide guidance to other human resources support staff in the work unit;
• Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of human resources services and on the overall output of the work unit.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education
Experience: Three years of relevant experience in administrative and/ or human resources support work
Languages: Working knowledge (Level C) of English
IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies


• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of relevant corporate human resources policies, rules and procedures
• Good knowledge of ERP corporate computerized administrative systems
• Good knowledge of the communication and documentation standards


Desirable Qualifications and Skills


• Limited knowledge (level B) of other FAO official languages (French, Spanish, Arabic, Russian or Chinese)
Assessment
Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

_______________________________________________________________________________________

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

_______________________________________________________________________________________

This vacancy is now closed.
However, we have found similar vacancies for you: