Grants and Data Specialist

Job Overview:

The Grants and Data Specialist plays a critical function within the IRC Dallas team by supporting pre- and post-award activities via the development of new proposals, coordinating the maintenance of grant management systems, and carrying out program compliance and monitoring and evaluation (M&E) activities.

This position maintains a reduced schedule of 20 to 30 hours per week and is eligible for benefits. This team is remote with an option for in-office, partial remote, or full remote work.

Essential Responsibilities:

New Business Development (Pre-Award)

·Research and identify new business development opportunities both public and private.

·Maintain opportunity tracking system, OTIS, by uploading required information and documents for proposal tracking.

·Support the development of proposals including public (federal, state, city, internal) and private (national, state, regional, local, internal) opportunities.

·Collaborate with program managers and staff to design programs, develop and draft proposals (narratives, timelines, work plans, budgets, applications), and prepare supporting documents needed for submissions.

·Submit proposal questions to donors on behalf of proposal development team.

·Review proposal drafts for clarity, content, and responsiveness.

·Follow established business development processes and internal procedures.

Data, Grants Management and Compliance (Post-Award)

·Initiate account code requests by uploading documents to OTIS and following up with Post Award Officer at HQ.

·Schedule grant opening, closing, and check-in meetings between program staff, finance, and the Grants and M&E Team.

·Review program data ensuring data entries are complete and accurate.

·Address data inconsistencies/errors by working with program staff to identify and make necessary corrections.

·Attend monthly budget versus actual and program outcomes and planning meetings, providing compliance and monitoring support and follow up as needed.

·Assist with responding to HQ requests related to grants and contracts.

Monitoring & Evaluation (Post-Award)

·Support client engagement and feedback activities by developing client feedback surveys in coordination with program staff, scheduling regular feedback reminders for program staff, and providing support in preparing and soliciting survey responses from clients/partners/staff.

·Draft reports for program staff and SMT on client feedback evaluations.

·Provide other monitoring and evaluation support to programs as needed.

·Attend monthly M&E Community of Practice calls.

Job Requirements:

·Bachelor’s Degree required.

·Minimum of one year of related work experience required, preferably in a not-for-profit environment

·Grant writing and previous editing experience is a plus

·Proficient in Microsoft Office applications (Word, Excel, Outlook) and with using online client management portals

·Fluency in English required 

·Project management experience demonstrating ability to create and coordinate successful team work plans within established deadlines

·Excellent professional writing ability

·Solid organizational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines without close supervision.

·Demonstrated success in working remotely

Working Environment:

·Standard office work environment and/or hybrid remote

·Occasional evening or weekend work may be required

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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