Finance Assistant

About DRC
The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC has been operating in Kenya since 2005, where we assist refugees and displacement-affected communities in Dadaab, Kakuma, Kalobeyei and Nairobi through protection and livelihoods activities to enhance their self-reliance and expand opportunities for a dignified life. DRC provides both humanitarian assistance and longer-term development support to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Overall purpose of the role: 
To ensure that financial information is processed in accordance with DRC Finance procedures as well as provide the Finance Officer and Dadaab Programme team with financial support including manage cash books, process payments, voucher scanning and archiving.

Responsibilities:

• Oversee the disbursement of cash together with bank partners to the beneficiaries and ensure all the relevant supporting documents are properly secured and attached to the payment vouchers.
• Make payments to the beneficiaries at the field during relocation and reconcile the cash balances.
• Manage the USD Cashbook
• Mid and end-month USD Bank reconciliation
• Maintain Accounting spreadsheets/documentation as per stipulated DRC Finance and Accounting guidelines
• Ensure that proper authorization has been obtained before any payment takes place
• Ensure that all vouchers are properly coded (Project no., budget line and G/L account)
• Verify all payment documents and vouchers before processing payment.
• Prepare Interim Project Financial reports for review by Finance Officer before submission.
• Voucher scanning/Archiving
• Prepare documentations and responses during Internal and external audits.
• Maintenance of a proper and transparent filing system of all financial documents
• Support DRC/DDG SMT with finance processes and the field teams as needed.

Experience and technical competencies: 

• 2 years’ general work experience in a busy finance/accounts department or unit   
• Basic bookkeeping and financial report preparation
• Budget preparation
• Implementing internal control systems and policy implementation
• Experience working with ERP systems is key.

Education: 

• Bachelor of Commerce – Accounts Option or Bachelor of Business Administration – Accounts focus
• Certified Public Accountant, Part 1 or 2 or ACCA Part 1 or 2

Languages:

• Fluent written and spoken English.
• Fluent in written and spoken Kiswahili.

DRC Core Competencies:
In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.  

Key stakeholders:                                                                                       
Internal and External: Area Manager, Finance Officer, Team Leaders, Internal and External auditors, Equity Bank and Other Team members

Conditions:  
Contract: 4 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: September2021
Duty station: Dadaab (Qualifies for RnR and accommodation).

NB: THIS POSITION IS OPEN TO KENYAN NATIONALS ONLY

General
Commitments: 
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process: 
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.  

We only accept applications sent via our online-application form on www.drc.ngo under Vacancies. Applications should be sent no later than: 4th August 2021.

Gender Equality: 
DRC is committed to achieving gender parity in staffing at all levels.  In light of this, female candidates and those from minority groups are strongly encouraged to apply.

Equal Opportunities: 
DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.                                                                 
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms. 
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport 
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.