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Logistics (IM) Officer -SC8-Gaziantep (VA 2021/15)

Turkey

  • Organization: WFP - World Food Programme
  • Location: Turkey
  • Grade: Consultancy - SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Logistics
    • Communication and Public Information
    • Information Technology and Computer Science
    • Supply Chain
  • Closing Date: Closed

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WFP seeks candidates of the highest integrity and Professionalism who share our humanitarian principles. Selection of staff made on a competitive basis, and we are committed to promoting diversity and gender balance. Female and qualified applicants encouraged to apply

ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate.  We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

 In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

The Logistics (IM) Officer will work in the Logistics Cluster Unit in Gaziantep for the cross-border operation and in collaboration with the Information Management Officer based in Damascus. This post is based in Gaziantep and the position is under the direct supervision of the Logistics Cluster Coordinator in Gaziantep

JOB PURPOSE

To collect, analyze and report on information to maximize efficiency of the logistics operations and activities. 

TERMS AND CONDITIONS

  1. This position is open to Turkish nationals only
  2. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
  3. Applications and CV in PDF format must be submitted online with:
  • English language only
  • Indicate exact Positions Title
  • All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
  • Company/Organization name and scope of work of the organization
  • Contract type: part-time, full-time, volunteer, or freelancer
  1. Proof of your experience will be required in the final stage of recruitment.
  2. Candidates must get an auto confirmation email once application is submitted.
  3. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

STANDARD MINIMUM QUALIFICATIONS

Education: Education: Advanced University degree in Economics, Supply Chain, Communication, Journalism, Political Sciences, International Relations or other related field, or First University degree with additional years of related work experience and/or training/courses.

Language: Fluent (level C) English and Turkish in both oral and written communication. Knowledge of Arabic is an asset.

Experience: One (1) year of professional work experience in Information Management for candidates completed master’s degree. Three (3) years of professional work experience in Information Management for candidates completed bachelor’s degree.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Minimum 5 years of experience in field related to Information Management, Logistic Communication, Reporting and Journalism.
  • Able to be a successful team player, show initiative and successfully drive tasks trough
  • One to two years of professional experience in an international context including: responsibility in information management, communications and/or reporting roles; experience with reporting/tracking systems; working in an emergency situation ideal.
  • Excellent written and verbal communications skills; high attention to detail and proofreading ability in English; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment. Experience in using Social Media in a professional context an advantage.
  • Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau, or other data analytics is a distinct advantage.
  • Willingness to work in challenging environments/field locations.

DEADLINE FOR APPLICATIONS

10 August 2021 @11:59 p.m. (Turkey time)

KEY ACCOUNTABILITIES

1. The IM Officer will act as the focal point for collecting, analysing and disseminating logistics information, in close coordination with logistics and information personnel of other UN organizations and NGOs involved in the humanitarian response, and national authorities.
2. Produce Logistics Cluster products/reports in Logistics Cluster product formats or specific formats as required within the operation. Key products include situation updates, bulletins, snapshots, briefings, situation updates. 
3. Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of daily sitreps and weekly bulletins, ensuring that challenges and concerns relating to the logistics operation are represented. 
4. Support the Logistics Cluster Coordinator as required in drafting donor proposals and reports,  by collating key operational information and provide support as required.
5. Draft, consolidate, and share key logistics information and procedures, such as ConOps and SOPs ensuring they are regularly revised/updated if required. Inform relevant stakeholders on commodity tracking reporting procedures. 
6. Manage content of Logistics Cluster country operations page – in close coordination with Global Logistics Cluster support team in Rome.
7. Prepare operational overview, briefings and snapshots on the logistics operation for donors, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders. 
8. Work closely with OCHA to ensure updated logistics information is disseminated to all focal points as necessary. Attend coordination meetings on access constraints and provide updates on logistics bottlenecks to OCHA working groups on a regular basis.
9. Work with partners in the field, assessing their information requirements and support with training, and guidance on the basic principles of logistics.
10. Identify the most appropriate methodology to source and map information that can be used for advocacy in addressing issues in the supply chain.
11. Establish, moderate, and maintain the Logistics Cluster mailing list. 
12. Standardise and execute quality control of logistics assessments and activity reports.
13. Provide WFP Reports Officer with inputs on Logistics Cluster activities; Liaise regularly with reports officers in other agencies and NGOs.
14. Establish and maintain internal information sharing mechanisms, documentation formats, assessment formats, central file store, according to GLCSC guidelines and standardisation. 
15. Recognise and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.    
16. Other duties as required
 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  •  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  •  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  •  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  •  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  •  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  •  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  •  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  •  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  •  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  •  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  •  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  •  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization
Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Management Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.​
Information Management & Reporting Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

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WFP never uses external recruitment agencies and recruitment is always free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff is made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

 

This vacancy is now closed.
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