Programme Assistant

This position will support the UNDP Impact & Advisory Team (IAT). The Impact Advisory Team (IAT) was established in 2019 (September) following a CO Change Management process. IAT is led by the Senior Policy Advisor with the technical assistance from the Partnership and SDG Platform analyst and supported by a Programme Associate. Currently the IAT supports two (2) innovative projects namely: (1) Accelerator Lab and (2) Pintig Lab. IAT mainly focuses on knowledge generation and policy advocacy to assit the CO in improving its programmes as well as business processes. More so, the main objectives of IAT are the following:

• To analyze and interpret various research data on emerging development challenges and piloting/prototyping potential solutions, seeking to evolve the evidence base through UNDP-supported knowledge generation;
• To network with key influencers and decision-makers and conduct other related partnership management and policy advocacy activities;
• To engage in policy dialogue on socio-economic issues with the government, donors, civil society, private sector, contributing to the development of policies, as relevant;
• To provide advice on programme positioning, design and development, resource mobilization and pipeline development by also ensuring landscape scanning; and
• To promote innovation in the CO Programmes through Accelerator Lab work and other important engagements at the innovation ecosystem level.

In addition, the Programme Assistant will be responsible for the general project administration, day-to-day office activities and liaison with counterparts. S/he will provide comprehensive secretariat and programme support to the Impact Advisory Team including drafting correspondence, taking of minutes, arranging and organizing events, making travel arrangements, processing payments, initiating and monitoring procurement and other related tasks.

Under the overall guidance of the Senior Policy Advisor, and in close coordination with the Accelerator Lab and Pintig Lab, the Programme Assistant will provide programme and administrative support services to the team ensuring high quality, accuracy and consistency of work. The Programme Assistant will ensure the timely implementation of IAT activities towards the achievement of expected programme outcomes. The Programme Assistant will also work in close collaboration with the operations, programme & project staff in the CO and key partners and stakeholders as required to exchange information and support programme delivery.

1. Support the administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:

• Support the effective application of results-based management tools and achievement of CO programme and management targets. Support the design of mechanisms to accelerate delivery and enhance impact of the CO programme portfolio.

• Support the presentation of information/ reports for identification of areas for support and interventions.

• Support the troubleshooting of the unit’s implementation by effective quality assurance of the unit’s related programme and operations work.

2. Provide effective support to management of the country office programme focusing on the achievement of the following results:

• Under the guidance of the supervisor, assemble briefing materials and prepare presentations for the unit.

• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, and other material as required.

• Coordinates with programme teams, project teams, operations team and key partners and stakeholders on knowledge generation and policy advocacy activities of the unit

• Help the team in providing guidance on routine implementation of the team activities and tracking the use of financial resources.

3. Provide administrative support to the Policy and Impact Advisory Unit and overall support to the Project oversight focusing on achievement of the following results:

• Compiles supporting documents to facilitate payments.

• Create requisitions in Atlas for receipt of goods and services.

• Assist the team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking.

• Maintains database of public information contacts and potential donors.

• Arranges team meetings, including preparing draft minutes of meetings, communicating draft minutes to the team and monitors the progress of the action plans.

• Organize, compile and process information from the team, and keep track of the information through databases and e-filing.

• Undertakes all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the team.

• Arranges and coordinates travel arrangements of team members for missions.

• Perform other tasks that may be assigned.

4. Supports knowledge building and knowledge sharing in the programme/project, focusing on achievement of the following results:

• Organization of trainings for the operations/projects staff on programme;

• Effective contribution to sharing competencies and expertise across projects, teams and peers;

• Synthesis of lessons learnt and best practices in programme; and

• Sound contributions to knowledge networks and communities of practice.

• Innovation

• Teamwork

• Communication

• Knowledge Sharing/Learning

Required skills and competencies

• Proficiency with computer and appropriate software

• Experience in working independently and within teams to achieve success.

• Proactive approach to responsibilities and problem solving.

• Knowledgeable in ATLAS is an advantage

• Excellent interpersonal skills.

• Demonstrated ability to work in a cross-cultural setting.

Minimum  Academic Education:

• University Degree in Public Administration, International Studies, Sociology, Development Studies, Social Development, Environmental Science and or other related fields

Minimum years of relevant work experience:

• At least 3 years of relevant administrative or project/programme management experience is required at the national or international level.
• At least 1 year experience working in the development sector.

Required Language(s) (at working level)

• Proficiency in English and Filipino. Working knowledge of other UN language desirable

Travel:  

• As the need arises and is consistent with guidance from IATF and UN on allowed travel and quarantine conditions.

UNDP is committed to gender equality in its mandate and its staffs and encourages. Further, UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside.

UNDP has zero tolerance of harassment, discrimination, sexual abuse, abuse of authority and exploitation.

Job adverts (Please remember to mark local positions as “Open for Filipino Nationals Only”

To start the application process, applicants are required to register at http://jobs.undp.org by creating a personal profile and completing UNDP Personal History Form. Please note that UNDP only accepts degrees from accredited educational institutions. Only applications received through http://jobs.undp.org will be considered and applications received after closing date will not be considered. Due to the large number of applications received for UNDP Philippines vacancies, only applicants short-listed for written test and interview will be contacted.

General Information

UNDP is committed to gender equality in its mandate and its staffs and encourages applications from qualified candidates and persons with disabilities.

UNDP is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for and commitment to human rights, diversity, and non-violent means of dealing with all kinds of conflict. UNDP staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNDP jobs.

UNDP has zero tolerance of sexual abuse, abuse of authority and exploitation.

 Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience, and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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