UNDP - Procurement Specialist, Operations Unit (Roster)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP in Kazakhstan is guided by its Country Programme Document (currently Country Programme 2021-2025), which is in line with the strategic priorities of the Government of Kazakhstan, enshrined in the “Kazakhstan-2050” Strategy, Strategic Development Plan to 2025, and other key sectoral strategies and plans. UNDP supports Kazakhstan in implementing the Sustainable Development Goals and sustaining its growth trajectory by diversifying economy, modernizing institutions, reducing inequalities and sustainably managing natural resources.

• Ensure full compliance of procurement activities with UNDP rules, regulations, policies and strategies;
• Provision of inputs to the Country Office procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management; 
• Prepare procurement plan(s) for the projects and ensure systematic monitoring and update of procurement plan(-s) in line with UNDP rules and regulations;
• Facilitate submission of the project procurement plans in the procurement planning platform PROMPT;
• Ensure implementation of a sourcing strategy for each tendering process through market research and cost estimation;
• Facilitate the process of drafting the terms of references (TORs) for the requesting unit; 
• Organize the procurement processes including preparation and conduction of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
• Submit procurement cases for review of the relevant Procurement Committee;
• Prepare contracts based on results of procurement processes; 
• Create vendor profiles in Atlas; 
• Create and dispatch Purchase Orders (POs) based on the signed contract and approved e-requisition. Take timely corrective actions on POs with budget check errors and other problems;
• Ensure sound and regular contract management; if required initiate a request for any changes to the contract; 
• Support the requesting unit with contract monitoring and performance evaluation of suppliers;
• Timely provides update on a status of on-going procurement cases to the relevant project managers; 
• Timely record all services provided on a cost-recovery base in the country office software database, if required;
• Maintain the on-line and paper-based procurement archives and database in a proper way;
• Conduct trainings for country office staff and project personnel on a regular base;
• Support with collection and presentation of researched information on procurement in the Country Office. Collection of analytical data, drafting reports, preparation of presentations, infographics, if required
• Support with organization of joint procurement processes for the UN Agencies in line with the UN reform;
• Support with development and update of the rosters of suppliers, implementation of supplier selection and evaluation. 
• Providing assistance to the Procurement Associate, Operations Unit in keeping close contacts with the Executive Partners and other organizations by means of direct contacts, collection of information, incoming and outgoing correspondence, preparation of draft letters and organization of meetings;
• Interaction and communication with internal/external audit, if required (provision of requested documents, clarifications and other);
• Perform other duties as may be required and as per established back-up mechanism within the unit.

• Efficiency of the procurement and success in implementation of UNDP Country Office operational strategies.
• Accurate analysis and presentation of information, well organized transparent procurement processes ensuring timely delivery.
• Impact on the overall efficiency in financial resources management contributes to success in implementation of the requesting unit’s activities.
• Internal communication among project units and country teams is ensured.

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

• Leadership
• Communication and Relationship management
• Innovation
• People management
• Delivery

• Demonstrates ability to develop clear goals that are consistent with agreed strategies
• Demonstrates ability to identify priority activities and tasks and allocate appropriate time and resources for effective and efficient work completion
• Ability to monitor progress against milestones and deadlines
• Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships
• Ability to foresee risks and develop mitigation strategies
• Ability to respond positively to critical feedback and different points of view
• Proven networking, teambuilding, organizational and communication skills

• Ability to handle a large volume of work possibly under time constraints
• Ability to operate and maintain a variety of computerized business machines and office equipment to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.

• Bachelor’s degree, preferably in supply chain management, business administration, financial management and economics. Specialized certification in procurement is a strong asset

• As minimum 6-years of relevant work experience in procurement and administrative or financial support at the national or international level.
• Experience in handling web-based management systems. 
• Demonstrated proficiency in use of office equipment and MS Office Package, including spreadsheets and power point presentations, experience in financial management systems (Atlas knowledge is an asset).

• Experience in work plans (projects) design, initiation, implementation would be considered as an asset.
• Practical experience in international organizations /projects/ programs will be considered as an advantage.

• Fluency in English and Kazakh/Russian is required

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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