ROSTER Finance Assistant Temp G5

ROSTER for Temporary, G5 Finance Assistant

THE VACANCY NOTICE MAY BE USED TO FILL OTHER POSITIONS AT THE SIMILAR OR LOWER LEVEL OR ON DIFFERENT CONTRACTUAL MODALITY

Purpose of the Position:

Provide support to the country office, as related to the preparation and monitoring of budget estimates, financial transactions, e imprest, journalizatlon, and liquidation of payments and facilitate the timely transfer of funds for Programme activities. Provide assistance to national and International staff and non·staff on all issues related to financial matters.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Administer the E-lmprest system. Ensure proper Implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.

2. Record all expenses and receipts in the e·lmprest and reflect it in the GSM in a timely manner. Monitor the unposted items In the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).

3. Initiate, verify and process financiallransactions and payments for WRO office and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-lmprest transactions and monitor lmprest GL's including processing and reviewing of purchase orders for services - lmprest, DFC's, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.

4. Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis.

5. Follow up on the transfer of program funds and initiate award budgeting in GSM workplans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-a-vis award distribution by SO/OWER.
6. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad·hoc reports. Initiate correspondence and answer queries related to area of work.
7. Replace and assist other colleagues in the team and perform other related financial and administrative duties as required

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education; training In business administration/commerce and or technical courses In a field related to the work pertormed.

Desirable: Bachelor degree In business administration. commerce, accounting, social sciences or other related field is an asset

Experience

Essential: At least 5 years of related experience in accounting and/or administralive work.
Desirable:

WHO Competencies

• Producing results
• Fostering integration and team work
• Communicating In a credible and effective way

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Use of Language Skills

Very good knowledge of English end the local language

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 14,831 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

- This vacancy is used to replenish the roster of the G5 Finance Assistant positions in the Regional Office, it is to be used for filling temporary term positions.

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• Duration of contract will depend on the needs of the department / unit.

For assessment of your application, please ensure that: 1- Your profile is properly completed and updated; 2- All required details regarding your qualifications, education and training are provided; 3- Your experience records are entered with elaboration on tasks performed at the time. Kindly note that CVs/PHFs inserted via LinkedIn are not accessible.