Assistant Manager- Project Office

Bhopal

Organization: Save the Children
Location: Bhopal
Grade: Mid level - Mid level
Occupational Groups:
- Youth
- Operations and Administrations
- Human Resources
- Administrative support
- Women's Empowerment and Gender Mainstreaming
- Education, Learning and Training
- Administration
- Project and Programme Management
- Managerial positions
- Child
- Evaluation
- Policy
- ResearchSocial
- Accounting/FinanceMonitoring
Closing Date: Closed

Job id : 170965 Apply by: 08 Aug 2021 Relevant Sectors Administration, HR, Management, Accounting/Finance Monitoring, Evaluation, Policy, Research Social, Gender, Education, Youth, Child

Job Description

Job Title	Assistant Manager- Project Office	Grade	G
Department	Programme & Policy	Reporting to	Project Office – Lead (Head/Sr. Manager)
Location	Bhopal – Madhya Pradesh	Contract	Regular
Email ID to apply	recruitment@savethechildren.in	Last date to apply	8^th August 2021
Job Code	For Bhopal – (MP-AM) It is Mandatory to mention the job code in the subject line. Applications without job code will not be considered.

Background:

Save the Children is a global non-profit organisation which was founded in the year 1919. It is India's leading independent child rights NGO – with offices in 12 states of India. Save the Children believes that every child deserves the best chance for a bright future and that’s why we are committed towards ensuring that children survive, learn and thrive. We run programmes in the remotest corners of India and urban areas in the areas of Health & Nutrition, Education, Child Protection and Humanitarian Response, in order to provide quality education and healthcare, protection from harm and abuse and life-saving aid during emergencies to children. Globally, Save the Children is present in more than 120 countries and works to improve the lives of the most vulnerable children.

Function:

Programme & Policy covers Programme Implementation (with partners or direct implementation), Thematic Expertise (technical knowledge in areas of specialization), and Policy & Programme Impact (advocacy, research, monitoring & evaluation, and quality). The function links grass-roots work with policy changes at the highest level, and manages an ecosystem of partnerships including, but not limited to, community organizations, donors, peer organizations, academic institutions, media, and the state. Each of the four hubs focus on programme interventions in two to three states, and the functional expertise necessary for adding capacity to and leveraging the work on the ground.

Role Purpose:

Responsible to support the Project Office - Lead for facilitating, coordinating and achieving organisational strategic goal, in the Project state, in programme implementation & advocacy, by collaborating with multiple key stakeholders both internal and external.

Role & responsibilities:

Receive and transfer high quality technical advice and support through Big Idea Leads at NSO and Hub level with regard to programme development and execution.
Provide support to leadership of the project office and in direct management of the project team in state/s and ensure achievement of programme goals in a cost-effective and timely manner
Support in ensuring, that programme partner organizations are effectively managed and provided with appropriate, timely and practical support in designing, developing and delivering programmes of a high quality.
Support, Project office lead in ensuring that programmes/ projects in the state are fully compliant with SC India, GOI/ and donor procedures and policies.
Develop and support Programme/Project coordinators’ & PNGO’s capacity to meet their responsibilities, facilitate their appropriate professional development to achieve organizational thematic and strategic objectives.
Extend support in ensuring that consistent management approaches and effective systems are established and functioning in the state offices and tools and mechanisms are developed to facilitate effective/efficient management and quality programming
In case of directly implemented projects, extend support to Project Office Lead and help him/her ensure that project personnel, relevant systems and procedures and support from National Managers and Hub Managers are in place.
Identify opportunities and contribute to undertaking advocacy initiatives at state and district levels in coordination with the ACC Team at Hub and NSO levels.
Extend support in Identification of suitable partners for achieving the vision and mission of Save the Children India in the state. Review and recommend partner proposals, operational plans, including budgets and obtain approval. Ensure all partners implementing projects /programmes are fully compliant with SC India, GOI/ and donor procedures and policies.
Prepare and submit annual budget for approval to HUB /National Support office. Monitor project office budget, partner budget and project budgets and take actions for overspends and underspends as necessary and appropriate. Ensure that monthly finances project office is closed on time and uploaded into the system.
Support in ensuring that all staff, vendors, contractors, consultants and other relevant stakeholders are compliant with SC India’s policies and practices, including the Child Safeguarding Policy.
Support in ensuring all grants are managed efficiently and reports are submitted on time (monthly, quarterly, bi-annual and annual) to relevant Sections and burnt rate / utilization of funds are as per action plan and cash flow.
Being the Humanitarian response and preparedness focal point at project office level.
Any other work, assigned by the line manager as per the need of the organization;

Measures of Performance:

Quality and quantity of programme implementation & Reach coverage
Budget Utilization of projects in the state;
Quality & Quantity of DIPs, communication products & advocacy initiatives in the state;
Releases, events, articles etc.

Approval Authority:

Strategic objectives for function and support to Project Office Lead in ensuring Programme Implementation & advocacy;
Organizational representation and stances at various platforms/events;
Managing Partner organizations and ensuring quality delivery of strategic and project outputs/outcomes;
For budgetary authority and similar matters, refer to Scheme of Delegation

Reporting:

Direct (solid-line) to (administrative): Project Office – Lead (Head/ Senior Manager)
Matrix (dotted-line) to (functional): N.A.
Direct reports (line management responsibility if any): As per project availability in the project office

Key relationships: (Internal & External stakeholders)

Internal Stakeholders (collaborates with): Multi-thematic and Multi-functional team at the Project Office level & Hub – level;

External Stakeholders : Government & non-government stakeholders in the state;

Candidate specification:

	Essential (Required)	Desirable (Asset)
Experience	Minimum 5 years of professional experience in the area of Child Rights Programme, with at least three years at the state or above level;
Qualifications	Advanced degree (Master's degree or higher) in social work/social sciences/public policy/rural development
Skills & Knowledge	Technical Planning execution and management of multi state, multi-activity programming, Competent in Budget design, Tracking and Financial Management; Capacity to receive and effectively transact a diverse thematic area related capacity building actions; excellent writing skills and experience in supporting/leading program design and developing work plans with diverse teams; Expertise in designing and implementing or overseeing monitoring & evaluation systems. Good track record of working with and/or partnering with a variety of individuals and organizations, including District/state level government officials, national/international technical agencies, and donor organizations Behavioural : (Refer to Competency framework – select up to 5 key or relevant competencies for this role) Delivering results Developing self and others Problem solving and decision making Innovating and adapting Working effectively with others Networking

Commitment to and understanding of Save the Children’s aims, values, and principles

Recruitment and selection procedures, which include rigorous background checks, reflect our commitment to the protection of children from abuse

Save the Children aims to be an equal opportunity employer. We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. Women candidates are encouraged to apply. We are also open to applications from people who want to work flexibly.

Child Safeguarding level required/ appropriate for the role:

Job level	Statement
Level 1	The role holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work; therefore a police check will not be mandatory unless the content or location of the role changes, in which case the Child Safeguarding level will be reviewed.
Level 2 X	Either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required.
Level 3	The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.