Finance Officer

Internally Announcement

The Danish Refugee Council (DRC) / Danish Demining Group (DDG) are an international humanitarian organization implementing relief and development activities in more than 30 countries. DRC/DDG is a non-governmental, non-political and non-religious organization and, in DRC/DDG, people’s right to a life with dignity is central to all that we do. DRC/DDG has been operating in Myanmar since 2009, responding to humanitarian needs of Internally Displaced Persons (IDPs) and conflict-affected populations by providing shelter, NFIs, livelihood support, humanitarian mine action and community assistance. The DRC / DDG programme is rooted in a strong protection outreach that includes protection monitoring, tailor-made assistance and programmatic integration through humanitarian mine action (HMA) including provision of Mine Risk Education (MRE) and Non-Technical Survey (NTS) in the most contaminated and conflict-prone areas of Myanmar.

To support and strengthen the DRC / DDG programme in Myanmar we are looking for highly motivated and capable candidates to fill the position of

Finance Officer (1 post)

Internal Staff Only

Duty Station                     : Lashio Office, Northern Shan State

Reporting to                     : Support Services Manager

Technical Line Manager  : Finance Coordinator 

Direct reports                   : None

Overall purpose of the role:

• Fulfil daily financial accounting tasks and assist in coordinating financial functions and services
• Producing relevant financial reports on a regular basis

Geographic scope: Area (Northern Shan)

This role has a base focus and ensures compliance to DRC procedures and guidelines at base level. The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks.         

Main Responsibilities:

Transfers and payments

• Compile weekly Cash Forecasts and Cash Transfer Request for Base, and liaise with Namhkan finance for monthly CTR if needed 
• Ensure timely payments of all program expenditures and proper recording of all financial transactions in both online and offline transactions;
• Regular monitoring the expenses requested are in line with the project budget and budget availability and update regularly commitment overview and allocation tools;
• Support programme staff at field level with payments/cash transfer;
• When necessary, follow the programme team to field to support making program related payments.
• Ensure to handover the related financial documents as keep record and compile the DRC financial rules and regulation

Accounting

• Ensure all expenses enter the DRC Dynamics in time and of highest quality
• Ensure all cash/bank accounts statements are reconciled
• Ensure financial procedures are understood and adhered to by staff, for example, making available corresponding documentation, policies and procedures;
• Ensure daily recording of expenditures into financial matrixes, e.g. cash book, daily manual cashbook, etc., and end of the month expenditures closing and reporting to the SS Team Leader;
• Ensure all financial documentation is properly filed, and easily available for eventual audit;
• Organize and prepare daily, weekly and monthly cash count including emergency money with Finance Coordinator.
• Ensure to send the monthly original financial documents (including scanned file) to Yangon office according to deadline.
• Regular coordination with Namhkan finance and Yangon finance team for any requirement.

Budget control, planning and reporting

• Ensure money is available for program implementation through cooperation with banking services and ensure proper cash handling procedures
• Maintain accurate Cash Books and updated with daily transactions in accordance with the DRC guidelines;
• Verify the Advance and Order Requests submitted by team;
• Monthly financial report (with all supporting documentation attached to it and scanning all the required financial documents)
• Review and make payment for staff advances, per diem payments and expense claims;
• Review and payment of invoices / bills in timely manner ensuring all necessary paperwork accompanies all transactions;
• Maintain a proper filing system, keep all records for project activities & policies in all aspects of finance policy and practices;
• Conduct ERP training and assist technical support to newly staff, share update financial information to all staff if needed.
• Actively participant in monthly Lashio team meetings and provide the proper financial issues.
• Assist to Finance Coordinator and SS Manager in Monthly Operation Report for Finance Related reports.
• Check BFU/TDL every month for all projects and advise on any re-bookings required, working in close coordination with project responsible staff and PM;
• Ensure all programme staff are fully trained on DRC financial procedures and systems, providing refresher training whenever needed to ensure their compliance with the procedures and systems.
• Assist the necessary information to submit the monthly financial report to the Area Manage, relevant budget holders and country office in a timely manner
• Liaise closely contact with the finance team at the country office.
• Liaise with partners to assist with Grant department for joint activities.          
• Perform any other relevant tasks as requested by Line Manager and / or Technical Line Manager

Required Experience and competencies:

• Minimum 2 years of relevant work experience in financial/accounting field
• Advanced proficiency in Excel
• Familiar to use accounting system
• Qualification of LCCI level-II
• Basic proficiency in PowerPoint and Word
• Advanced English proficiency
• Experience in working in NGOs

All DRC roles require the post-holder to master DRC’s core competencies:  

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.    
• Collaborating: Involving relevant parties and encouraging feedback.  
• Taking the lead: Taking ownership and initiative while aiming for innovation.  
• Communicating: Listening and speaking effectively and honestly.  
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. "

Offer:

• Starting date of employment: ASAP.
• Contract: Regular DRC staff contract, including a probation period of 3 months.
• Salary: Competitive salary according to DRC Myanmar salary scale.

This position is open for DRC Myanmar National Internal Staff Only. DRC strongly advocates for equal opportunity and promotes a diversified and inspiring working environment. Therefore, qualified candidates of ethnic minorities and women are strongly encouraged to apply.

 Application process:

Applicants who meet the above-mentioned requirements should apply by submitting their applications in English (consisting of Cover Letter and CV of no more than 4 pages, including contact details of 3 professional references) and CV only applications will not be considered. Apply button.

• Only shortlisted applicants will be contacted for a written test in English and a face-to-face interview.
• After the closing date, applications are not to be considered. Please note that due to the urgency of this position, applications will be reviewed on an on-going basis and DRC reserves the right to initiate the recruitment process before the deadline for applications.

 

Deadline for submission of applications: 17-Aug-2021 (COB)