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HR Manager

Sea Tac

  • Organization: IRC - International Rescue Committee
  • Location: Sea Tac
  • Grade: Mid level
  • Occupational Groups:
    • Managerial positions
    • Human Resources
  • Closing Date:

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Job Overview:

The HR Manager oversees and implements Washington State’s human resource activities.  They serve as IRC Washington’s main HR professional, providing a spectrum of services from tactical to strategic.  The HR Manager is part of the Senior Management Team for Washington State and is expected to contribute to the strategic direction setting and operational problem solving through their area of professional expertise.  As the HR function within IRC Washington State’s offices, this position will need to engage with the Sr. Regional HR Partner, Pacific West to ensure compliance with all organization-wide policies and procedures.

Major Responsibilities:

Recruitment and Performance Management

·Develop efficient and standardized systems in line with IRC practices for recruitment, hiring, onboarding, performance management and annual professional development across the Washington offices for employees, AmeriCorps and Service Corps volunteers and interns; In coordination with Hiring Managers and IRC’s regional and global HR, help evaluate current HR systems/practices and champion efforts for making these systems/practices more equitable, inclusive, anti-racist, and accessible;

·Develop and manage best practice for diversified recruitment including identifying a broad array of sites for job postings and other recruitment strategies which will attract a diverse pool of candidates;

·In conjunction with Hiring Managers, manage, support and track all aspects of local recruitment processes for employees, AmeriCorps and Service Corps volunteers and interns including job description development, job postings, review of resumes, interviewing, reference checks; background checks and job offers, closing position, and informing all applicants of status of position;

·Provide new hire orientation for new employees, AmeriCorps and Services Corps volunteers and interns on Human Resources policies and fringe benefits as needed and communicate with HQ Benefits representatives and other benefits personnel;

Administration Duties

·In conjunction with the Washington Executive Director, serve as Washington’s “HR Focal Point” providing a first point of contact for employees, AmeriCorps and Services Corps volunteers and interns on all HR –related matters; including processing new hire paperwork, new hire orientation, benefits questions; payroll matters; on-boarding, employee relations, performance management, training, leaves of absence, status change and separations;

·Oversee and manage leave and attendance records for all employees including AmeriCorps and Service Corps volunteers, interns; ensuring management and employees have accurate PTO data to make appropriate decisions; oversee the administration of the time tracking system (NOVAtime) for hourly employees; Salesforce for Interns;

·Manage and maintain IRC Washington’s personnel files;

·Maintain up-to-date employee directory and organizational charts;

·Coordinate collection and maintenance of staff demographic data required for business development opportunities, such as grant proposals;

Technical Support

·Seek to ensure compliance with all Federal, State and local labor laws and all IRC policies and procedures;

·In coordination with HR Partner and IRC Washington’s Senior Management Team, provide guidance to Washington employees, AmeriCorps and Services Corps volunteers and interns regarding performance management and disciplinary action in compliance with IRC global HR policies and procedures;

·Provide support and connection to IRC HR systems for all Washington employees regarding benefits and questions about employment and time away from work;

·Provide management and employees with accurate and knowledgeable advice on HR matters, including HR-related IRC policies and procedures and Washington-specific Labor Laws;

·Provide ongoing support to interns, and their supervisors, including assistance with learning plans, intern professional development and mentorship, evaluation, service documentation, and troubleshooting challenges encountered during service;

·In close collaboration with Pacific/West Sr HR Partner and Supervisors, manage employee relations, to reduce risk, minimize disruption to office operations and maintain a healthy, inclusive, and professional workplace;

·Support Washington Senior Management Team with annual performance review and merit process;

·Manage and support any HQ HR initiatives; IRC Way Day, Duty of Care (in conjunction with Wellness Committee), Raise Concerns etc.;

·Manage employee and intern engagement and recognition; participate in the “Wellness Committee’ to further team morale;

Professional Development

·Oversee professional development planning, training and tracking, in partnership HQ HR Partner and Washington Senior Management Team to provide training and ongoing education. 

Data Management and Reporting

·Learn and ensure the most efficient and robust usage of all of IRC’s HR systems including Workday (HRIS), Cornerstone (Applicant Tracking System) and background check system;

·Manage the HR files and folders for IRC Washington in the Box software;

Leadership:

·Back up to the Operations Manager  and during his absence, provide supervision to the front desk and any assigned volunteers/interns;

·Organize and participate in annual and quarterly planning activities for human resources in collaboration with the Senior Management Team, and other relevant personnel;

·Represent IRC with partner organizations, funders, and other community stakeholders;

·In conjunction with other Managers take ownership of relevant strategic objectives, provide guidance and oversight to the appropriate objectives in the IRC Seattle Strategic Action Plan;

·Act as a member of IRC Seattle Senior Management Team;

·Participate in all staff meetings, staff development activities, and fully engage as a member of the IRC Seattle team;

·Comply with all policies, procedures, and protocols of the agency;

·Other duties as assigned by the IRC Executive Director

Key Working Relationships:

Position Reports to:  Executive Director

Indirect Reporting:  Sr HR Partner, Pacific North-West

Other Internal and/or external contacts:

Internal: Washington Senior Management Team, Supervisors, Washington Staff, volunteers and Interns, HQ HR functions, Benefits; HRIS, etc.

External: Washington State Department of Labor, HR counterparts in other non-profits;

Job Requirements:

·Undergraduate degree in related field such as Non-Profit Management, Human Resources, Business Administration, or equivalent work experience. 

·At least 7 years of work experience to include facilities management, human resources and administration exposure.

·Good English written and oral communication skills.

·Good interpersonal and communication skills, conscientious with a high degree of emotional intelligence and integrity.

·Committed to anti-racism and continual learning and growth;

·Comfortable welcoming and working with people of all backgrounds and identities including immigrants, refugees, LGBTQ individuals, etc.;

·Self-directed and thorough in working with procedures, data entry/record keeping and ability to work as part of a team. 

·Proven organizational experience with the ability to juggle multiple tasks, set priorities, effectively manage time, demonstrate timeliness, and meet deadlines with accuracy and attention to detail;

·Strong computer skills (Microsoft Office, HRIS experience).

Working Environment:  

  • Standard, professional office environment;
  • Some domestic travel;
  • May require occasional weekend and /or evening work.

IRC- leading the way from harm to home

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law

Please Apply at http://www.rescue.org/careers

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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