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Grants Manager

Salt Lake City (United States of America)

  • Organization: IRC - International Rescue Committee
  • Location: Salt Lake City (United States of America)
  • Grade: Mid level
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Managerial positions
    • Grant writing
  • Closing Date:

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BACKGROUND: Founded in 1933, the IRC is a leading nonsectarian, voluntary organization providing relief, protection and resettlement services for refugees and victims of oppression or throughout the U.S. IRC resettles approximately 10,000 refugees per year nationally and provides numerous program services to assist the refugee from their arrival through citizenship. In Salt Lake City, the IRC opened its doors 1994 and has since grown to serve approximately 2,000 refugees annually through over 20 different programs.

JOB SUMMARY: The Grants Manager supports efforts to increase the capacity of the International Rescue Committee in Salt Lake City (IRC SLC) to pursue diverse and robust funding for a variety of IRC SLC programs through prospecting of new funders, stewarding relationships with existing funders, submitting timely and competitive grant proposals, tracking of annual applications, and grant proposal development in collaboration with IRC SLC Program Managers Executive Leadership, and Development Program staff. The Grants Manager is expected to facilitate and maintain engaging relationship with a variety of funders, including federal, state, county, city, corporate, foundation, CRA banking partners, etc. The Grants Manager will also contribute to developing organizational systems and compliance monitoring tools for IRC SLC, including gathering and organizing information on IRC SLC programs in need of funding, soliciting and compiling new project ideas that may be appealing to potential funders, overseeing a robust and organized pre- and post-award process, and providing training and education to IRC SLC program staff on the development process. Furthermore, this position will assist the IRC SLC development manager and executive leadership to develop and bolster engaging partnerships with key funders and funding agencies, contribute to the office-wide culture of fundraising, and engage with broader development team efforts to engage the community.


Proposal Development & Funder Stewardship

·Collaborate with executive leadership, program managers, and IRC headquarters grants management team to lead development of competitive proposals that are compiled, vetted, approved and submitted in a timely, professional and polished manner.

·Work with executive leadership, development manager and program leadership to identify sources of funding, including deepening relationships with existing funders as well as identifying diverse new funding opportunities including private, corporate philanthropic, local, state, and federal funds appropriate for IRC SLC programs.

·Support program leadership to develop and maintain strategy-aligned concept notes, proposal outlines, and clearly identified program funding gaps for expressed community needs easily translated to funder opportunities.

·Assist development manager and executive leadership in developing, engaging, and stewarding diverse partners, new and existing funders to strengthen and diversity funding streams to increase program resiliency and sustainability.

·Liaise with HQ counterparts to ensure an effective and efficient grants management workflow.

·Oversee the pre- and post-award process utilizing IRC’s grants management database in addition to IRC SLC’s preferred project management application, Asana.

·Lead the development and/or deepening of relationships with existing funders, including developing and executing robust, annual funder stewardship plans involving key stakeholders with support from the Grants & Stewardship Coordinator.

·Alongside development, finance, data & evaluation teams and program managers, engage diverse funding partners while identifying and pursuing new funders to strengthen funding streams, increase resiliency, and expand programming to meet areas defined by Client Influence strategies, IRC’s Strategy100, and other priority-raising mechanisms.

Internal Compliance & Capacity Building

·Oversee and create efficiencies for the grants workflow, grant opening, monitoring, and closing meetings for all funding streams, including engaging appropriate stakeholders such as Finance, Development, Data & Evaluation and program staff.

·Develop capacity building tools for Program Managers to engage in strategic planning for fundraising efforts, including creating and implementing a “Concept Paper” process for all programs to provide information on needed funds and project ideas, as well as supporting IRC SLC Program Managers as they develop reporting and ongoing administration and tracking tools.

·Provide training and technical assistance to program staff as they contribute to strategic funding plans and fundraising and proposal development efforts. This will include facilitating one-to-one discussion, program technical assistance to maintain collaborative proposal development efforts, and implementing training opportunities for program staff on updated processes and best practices to further the “culture of fundraising” in the IRC SLC office.

·Assist Development Program and Deputy Director in creating and implementing reporting templates and other tools for timely and organized management of grants.

·Contribute to developing and maintaining a “culture of fundraising” at the IRC SLC, including meeting one-on-one with program managers, coordinators and others to ensure a collaborative and engaged proposal development process.

General Development Supports

·Oversee and support the development of the Grants & Stewardship Coordinator to effectively oversee the proposal and business development process coordination internal and external to the IRC SLC.

·Participate in development team meetings, weekly staff meetings, and national skills building trainings, calls, and communities of practice.

·Support general office logistics, such as office support and front desk, as applicable and feasible.

·Support all-hands team events, such as World Refugee Day, Breaking Bread, Winter Clothing Drive, Light One Candle, etc. as feasible.

·Other duties as assigned.


Position Reports to:  Development Manager.
Position directly supervises:  Grants & Stewardship Coordinator.

Indirect Reporting: Executive Director and Program Managers.
Other Internal and/or external contacts:
HQ program officers, other grants management staff, resource development team and program staff.


·Bachelor’s Degree in Community Development, Nonprofit Management, or related field or demonstrated work experience equivalent.  

·Minimum of 3+ years related work experience.

·Demonstrated understanding of fundraising and non-profit management.

·Proven track record with fundraising and grants management and administration, preferred.

·Strong organizational skills including: multi-tasking, prioritizing, planning, and effective time management.

·Project management experience a plus.

·Proficient in Microsoft Office Suite and Adobe Acrobat.

·Motivated, flexible and ability to work independently.

·Strong written and oral communication skills with a fluency in written and spoken English, with bi-lingual ability preferred.

·Experience providing formal and informal training, editing, and giving and receiving written and verbal feedback.

·Ability to communicate with limited-English speakers.

·Demonstrated multi-cultural experience.

·Valid driver’s license, active insurance policy and access to reliable transportation.

Work Environment:

·This is a flexible position which can operate within a flexible or remote workplace

IRC leading the way from harm to home

IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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