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Financial Assistant

Brussels (Belgium)

  • Organization: IMI - Innovative Medicines Initiative 2 Joint Undertaking
  • Location: Brussels (Belgium)
  • Grade: FG III, Function Group 3, Contract Agent - Consultancy
  • Occupational Groups:
    • Banking and Finance
    • Administrative support
  • Closing Date: 2021-09-24

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1. JOB DESCRIPTION The Financial Assistant will assist in the preparation, presentation and follow-up of the financial transactions related to grant management, in accordance with the financial rules of the IMI2 Joint Undertaking. The Financial Assistant will be responsible for the following tasks: • follow up the implementation of IMI2 JU decisions on grants, including inter alia: pre-financing, intermediary and final payment requests, and keeping up-to-date information on the state of implementation (also in ABAC); • perform financial initiation of grant agreements, payments and recoveries in the dedicated IT tools, namely ABAC and COMPASS/SYGMA; • prepare in ABAC the individual commitments of project proposals; • prepare the financial transactions; • processing cost claims on behalf of the IMI2 JU, including analysing the financial reports and the associated eligibility of costs, making sure they comply with the grant agreement terms and budget provisions; • interact with the IMI2 JU scientific officers on grant agreement financial implementation aspects ensuring a consolidated view; • interact with the consortium coordinators in the context of payments and reply to their requests for information and to potential disagreements with the cost analysis; • assist with the follow-up of financial aspects of grants under H2020 in the dedicated IT tools such as COMPASS, SYGMA; • produce files for commitments and de-commitments and for recovery orders (also in ABAC); • provide assistance in the preparation of the audit files for the Internal Audit Service, European Court of Auditors and ex-post audits; • contribute to horizontal tasks of the operational finance team, such as data and statistics generation, and the development of standard operating procedures; • physical and electronical filing/archiving of the files; • maintenance of records and reporting of data linked to the financial operations. The successful candidate might undertake other tasks and activities as necessary under the responsibility of the Head of Scientific Operations, as tasks may evolve according to the development of the IMI2 JU’s structure or activities. 2. QUALIFICATIONS AND EXPERIENCE REQUIRED At the closing date of applications, candidates must: • have a level of post-secondary education attested by a diploma, OR • have a level of secondary education attested by a diploma and, after having obtained the diploma, at least 3 years full-time of appropriate professional experience. 2. 1 ESSENTIAL CRITERIA: • suitability to perform the tasks described in point 2; • excellent knowledge and experience in the financial implementation of grants, including inter alia: pre-financing, intermediary and final payment requests, keeping up-to-date the related information (applicants must state in their applications how they have obtained such knowledge); • excellent knowledge and experience in analysis of financial reports and the associated eligibility of costs, making sure they comply with the contract terms and budget provision (applicants must state in their applications how they have obtained such knowledge); • sound knowledge of and proven professional experience in the fields of finance and budget; • very good knowledge of the EU Financial Regulation; • very good command of written and spoken English. 2.2 ADVANTAGEOUS CRITERIA: • experience of ABAC and/or H2020 dedicated IT tools (SYGMA, COMPASS, etc.); • experience in preparation of audit files for the Internal Audit Service, European Court of Auditors and ex-post audits.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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