INTERN – Public Information and Database Management, Leadership Support Section [Temporary]
New York City (United States of America)
Org. Setting and Reporting
The intern works in the Leadership Support Section (LSS) within the Departments of Political and Peacebuilding Affairs and Peace Operations at the United Nations Headquarters in New York. More specifically, the intern provides support to the Global Call campaign to expand the pool of candidates for political appointments in UN field missions. The intern also works on updating the database containing profiles of senior candidates.
The envisioned start date for the internship is August 2021 but the Section maintains a rolling internship programme and is thus looking for interns available to start throughout the year. It should be noted that for any internship selections after 1 September 2021, the internship will be in person at the duty station, local conditions permitting, with the option of flexible working arrangements. The intern will work five days per week under the supervision of a staff member of the Section. The internship is unpaid and full-time.
Under the supervision of the Programme Officer, the intern will carry out the following duties:
•Assist in the conduct of the forthcoming Global Call outreach campaign by producing outreach materials (including content for the website and social media, as well as briefing material for Member States) and support the review process of applications received (eligibility screening).
•Update the database of potential candidates for senior leadership positions, including creating new profiles and conducting online research. Information contained in this database must be treated with the utmost level of confidentiality.
•Conduct due diligence checks on potential candidates for senior leadership positions using open sources.
•Prepare mission and country profiles with background documentation for upcoming senior vacancies.
•Undertake media monitoring of leadership news within the UN, regional organizations and Member States and provide weekly internal summaries.
•Collect data on leadership trends in the field and support the preparation of internal reports.
•Attend webinars and other information sessions at the request of the Section Chief or Supervisor and produce short summaries of content.
•Provide support to other ongoing projects administered by the Section upon request.
Professionalism: Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Planning and organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technology Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:
1.Applicants at the time of application must meet one of the following requirements:
(a)be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
(b)be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); or
(c)have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one-year period of graduation;
2. The field of study must be related to the type of internship you are applying for, for this internship students from business administration (including marketing or human resources management), law, political science, international relations, social sciences or a related field are preferred.
3. Knowledge of Microsoft Office 365 is desired.
4. Experience in creating communication materials using software such as Indesign, Illustrator, Photoshop or others is desired.
5. Knowledge in managing data using excel, PowerBI or other software (for example Salesforce or other CRM software) to manage, collate and present data effectively is highly desirable.
6. Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the United Nations Charter.
7. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Experience and/or knowledge in international organisations, human resources and database management system (such as Salesforce) , and/or in the production of public information outputs would be a strong asset.
Fluency in spoken and written English is required for the internship. Knowledge of an additional official UN language is an asset (Arabic, Chinese, French, Russian and Spanish).Assessment
The recruitment process may include a written assessment followed by a virtual interview and reference checks.Special Notice
In the context of the COVID-19 pandemic, applicants, who are offered the position, are likely to undertake the internship remotely in view of current circumstances impacting international travel and access to UN premises. Prior to 1 September 2021, applicants must be willing and prepared to undertake the internship remotely for potentially the entirety of the internship. Kindly note that depending on where you are based, certain visa requirements could still apply.
The duration of the internship is initially for three months, with the possibility of extension up to six months.
A completed online application is required. Incomplete applications will not be reviewed. Only candidates who meet the requirements as defined in this vacancy will be contacted to undergo the written assessment.
The cover note is mandatory and must include:
•Degree Programme (title of the degree you are pursuing);
•Graduation Date (expected completion of graduation from the programme);
•List your top three areas of interest and explain how your interests, skills and knowledge match the United Nations Internship Programme, in particular, in the Leadership Support Section.
•Explain your motivation and why you are the best candidate for this specific internship, highlighting any experience you may have in human resources, conducting research, creating communication materials, working with database management systems and handling confidential information;
•Elaborate what you wish to learn, develop or gain from this internship within the Leadership Support Section;
•Specify your skills to develop communication materials (Photoshop, Indesign, Illustrator, etc.) as well as relevant work you have done with regards to managing websites;
•Indicate your availability: when you could start, how long you are available for (in months or seasons) and a confirmation that you are available full-time during that period.
Please note that interns are hired on a rolling basis throughout the year, therefore start and end dates are flexible.
The Leadership Support Section (LSS) (former Senior Leadership Appointments Section (SLAS)) was established to support the identification and appointment of high quality leadership in UN field-based operations and provide support to vacancy management, succession planning, selection and appointment processes, as well as to other stages of the leadership life-cycle. The Section is also responsible for outreach and partnership-building initiatives designed to expand the pool of potential candidates for these high-level positions.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.