Procurement Officer(P2)

THIS VACANCY NOTICE MAY BE USED TO FILL MULTIPLE POSITIONS UNDER DIFFERENT CONTRACT TYPES AND FUNDING MODALITIES (REGULAR BUDGET AND/OR EXTRABUDGETARY).

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows\: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services procures goods and services with over 100M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.

Main Purpose

Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially-available goods and services.

Role

The Procurement Officer is a contracting authority within delegated limits and negotiation authority. Specifically, he/she is\:

a Specialist in the procurement of a specific range of commodities and services;

an agent promoting the principles of best value for money at all stages of the procurement cycle; and

an analyst reviewing existing policy, processes and procedures and recommending improvements.
 

Functions / Key Results Expected

Research and analyse the market, demand, stakeholders, and requirements and propose procurement approach.

Prepare routine procurement plans, initiate and follow through on procurement projects.

Prepare and issue tenders and contracts for goods, equipment and services.

Guide evaluation committee members through the tender process.

Document results in a procurement plan for approval by management and exercise signatory authority for procurements up to Euro 80 000.

Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.

Meet with vendors to discuss performance issues that may have occurred.

Keep abreast of best practices and make recommendations for continuous process and policy improvements.
 

Competencies and Expertise

Core Competencies

Functional Competencies

Required Expertise

Qualifications, Experience and Language skills

University degree in Business Administration, Public Administration, Commerce, Engineering, Law or other relevant discipline.

Minimum two years of relevant professional experience, preferably in an international environment or in a company related to Agency's mandate.

Some knowledge of international trading practices and of a sector related to the Agency's mandate is an advantage.
 

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $48805 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 23963, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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