Field Office Coordinator Afghanistan Sar-e-pul
Caution: This is an Afghanistan national position (open to Male and Female candidates)
The purpose of a Field Office Coordinator is to contribute to project implementation in Sar-e-Pul Province. It will predominantly include cooperation with all local stakeholders and partners, serving as the primary point of contact for NRC with beneficiaries and the public, in addition to including supervision of NRC staff in the area of responsibility.
- Ensure adherence to NRC policies, handbooks, procedures and SOPs/guidelines;
- Act as primary point of contact and facilitate communication between NRC management and NRC staff in the area or responsibility, members of local community, beneficiaries, local authorities, and all other stakeholders, including the UN and donors;
- Line management of support staff and oversee programme staff who will receive technical oversight and supervision from North Area Office CC Project Managers;
- Manage day-to-day project implementation, HR and Admin, Finance, Logistics, and Security tasks of the field office;
- Ensure adherence to safety and security as well as overall programme and operational risk management policy and procedures;
- Development of holistic and needs based programmes, including cash-based interventions and marked based programmes
- Serve as a budget holder for the field office in line with the approved authorisation table as well as coordinate and assist with budgets and costs for the field office;
- Provide support in the training and development of staff;
- Oversee implementation of projects at the field office level, in compliance with contractual commitments (i.e. quality, synergies, timeliness, use of resources);
- Assess needs, develop emergency response, and implement response plans at the field office;
- Promote the rights of IDPs/returnees in line with the Country Office advocacy strategy
- Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle;
- Responsible for providing support to field-based staff in implementing NRC project(s), in close coordination and collaboration with CC Project Managers;
- Responsible for providing timely and methodical updates regarding the context, needs, and trends to the Area Manager;
- Overall budget management in line with the approved authorisation table and ensure appropriate burn-rates are maintained and that solutions to over/under expenditure are applied;
- Support the field-based staff, by reporting on potential conflicts of interest, fraud, protection concerns, and any other effects related to NRC’s assistance.
Safety and Security:
- Support dedicated NRC safety and security staff in information collection and sharing to ensure the safety of NRC staff and beneficiaries;
- Ensure security guidelines and security risk assessments are implemented and regularly updated for all project locations.
- Ensure all relevant stakeholders are included in the planning and implementation of projects as appropriate;
- Under the line management of the Area Manager and close cooperation CC Project Managers, contribute towards drawing up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, both programme and support staff;
- Support multi-sectoral emergency preparedness and response as required by the context and management.
Logistics and Finance:
- Ensure appropriate Financial and Logistical NRC systems/ procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
- Ensure regular communications between the Area Office and field office support functions are maintained;
- Responsible for ensuring timely submission of cash forecast to the Area Office;
- Responsible for preparation of projected expenditures on a monthly basis (cash book management)
- Responsible for accurate budget control and overall responsibility for financial management at the project site in line with active projects.
- Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies
- Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses
Human Resource and Administration Management:
- Optimize the use of human, logistics, and financial potentials;
- Plan staff requirements and liaise with HR department in Mazar Area Office;
- Responsible for appraisals as per NRC’s standard requirements and procedures;
- Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed;
- Responsible for facilitating capacity development and training of all personnel.
Coordination and Representation:
- Responsible for attending meetings and coordination fora, representing NRC strictly within the limit set out by the Country Office;
- Act as the main point of contact for NRC with: members of the public, beneficiaries, local authorities, I/ NGOs, and any other persons or organisations;
- Conduct senior representation at provincial and district levels and promote strong working relationships with government counterparts;
- In line with NRC’s standards, ensure communication plans are implemented, stakeholders are informed on NRC’s activities, and the organisation is well accepted by communities;
- In charge of producing weekly and monthly report, flash reports and any other reports as requested by the Area manager.
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- Bachelor Degree in Social Science, Public Administration, Management and relevant diploma or certification.
- At least six years in a development and/or humanitarian project programming environment, including two years’ experience in a management level in a NGO;
- Strong understanding of humanitarian response architecture, particularly in terms of emergency response and humanitarian protection
- Previous experience working in complex contexts;
- Demonstrated experience and understanding of Management and Project Cycle Management in general;
- Fluency in English and Dari/Pashto and Uzbeki are essential, both written and verbal;
- Computer literate in Microsoft Office, including strong skills in Word, Excel and Outlook.
Planning and delivering results:
- Being able to break down a project/activity into achievable tasks
- Ensuring that activities are relevant, well planned and implemented according to strategies, procedures and donor requirements
- Completing assigned tasks according to deadlines
- Monitoring processes and adjusting plans if necessary
- Making decisions by analysing relevant information, developing appropriate solutions, providing reasons for decisions and taking action.
Communicating with impact and respect:
- Communicating in a professional way; speaking and writing clearly, efficiently and with respect
- Adapting communication styles to the situation and different people (e.g. with sensitivity towards their ethnicity, religion, culture and/or gender)
- Presenting the actual situation by keeping superiors and teams informed about both positive and negative information, but always respecting confidentiality of sensitive information.
Empowering and building trust:
- Creating an atmosphere of trust and confidence
- Delegating and authorizing responsibilities appropriately
- Being a role model by being accountable for decisions
- Showing awareness of own strengths and limitations.
- Assessing and analysing humanitarian needs and identifying relevant actions for beneficiaries
- Developing appropriate strategies based on contextual and political understanding, assessments and NRC’s governing documents
- Seeing beyond the status quo, always identifying new opportunities.
Context/ Specific Skills, Knowledge, and Experience:
- Knowledge of the context in Northern Afghanistan and Sar-e-pul Province in particular;
- Experience in context analysis and humanitarian needs assessment, project monitoring and evaluation, and programme development;
- Experience of coordination and representation, including with local authorities, I/NGOs, and communities.
- Monthly Salary based on NRC Afghanistan Salary Scale.
- NRC has medical coverage for staff plus 4 dependents.
- Eid Bonus once per year.
- Leave and Holidays accordingly Afghanistan Labour Law.
- Top up Credit card on monthly basis.