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Programme Management (Delivery Lead) Advisor

Mogadishu (Somalia)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu (Somalia)
  • Grade: IICA-3, International Individual Contractors Agreement - Mid level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-09-24

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Background Information - Job-specific

UNOPS -Somalia Country Office (SOCO) is recruiting this position to be based in Mogadishu-Somalia and qualified female candidates are encouraged to apply.

This is an exciting and rewarding opportunity to help shape UNOPS’ efforts to support the expansion of affordable, accountable and effective policing in Somalia.

  1. Somalia has seen important progress in recent years, but these gains and the political settlement that underpin them remain extremely fragile. Following the collapse of the rule of law during the country’s decades-long conflict, Somalia’s National Security Architecture remains extremely weak and a source of deep contestation and rivalry. Non-state armed groups, including Al Shabaab, but also clan-affiliated militias, continue to exercise significant authority over the political and security landscape. Allegations of serious human rights abuses by state and non-state armed groups are a major escalatory factor in the country’s unrest and fundamentally undermine stabilization and peacebuilding efforts. Customary and Shari’ah-based judicial systems have similarly gained strength and legitimacy. Their role within Somalia’s formal judicial system remains ill-defined and the capacity of statutory courts is extremely low. Across this justice ecosystem, marginalized groups, including women and minority clans, are often denied access to fair settlement of disputes, posing a significant threat to the sustainability and inclusivity of ongoing peace efforts.
  2. Somalia additionally faces new pressures that are likely to exacerbate existing tensions and grievances. Climate change and associated floods and droughts perpetuate high levels of displacement and the country’s chronic humanitarian crisis. In many communities, traditional livelihoods no longer present a practical or sustainable source of income. Rapid urbanization means that different communities are increasingly converging on and competing for the limited resources of cities and towns. 

Background on Nabadgelinta Soomaaliya

  1. UNOPS seeks a Programme Management (Delivery Lead) Advisor to oversee all programme operations for an estimated USD $100 million, eight-year Security and Justice Reform Programme (SSJP) in Somalia, referred to as Nabadgelinta Soomaaliya.

  2. The objective of SSJP-II/Nabadgelinta Soomaaliya is to enable Somalis to benefit from improved security and access to justice through inclusive approaches that enjoy broad based understanding, support and both elite and public confidence. The programme will seek to enhance resolution of specific security and justice problems identified as priorities by Somalis in target locations, while also leveraging learning, social and political influence effectively to catalyze wider programmatic, policy and systemic change.

  3. SSJP-II/Nabadgelinta Soomaaliya recognizes the critical role that improved security and justice outcomes, delivered through approaches that enable informed and inclusive dialogue and negotiation, have in establishing the foundations to lasting peace and political settlements in Somalia. The total anticipated budget available for the programme is USD $100 million covering a duration of eight (8) years. The programme will work initially in 2-3 urban and peri-urban communities in South West State and Jubaland, with the option to expand to other Federal Member States (FMSs) and/or to Somaliland in outer years, as additional funding becomes available.

Purpose and Scope of Assignment 

The Programme Management (Delivery Lead) Advisor will lead programmatic, operational and administrative aspects of Nabadgelinta Soomaaliya. S/he will be a key member of the Senior Management Team (SMT), working under the direction of UNOPS’ Senior Programme Manager) and in close collaboration with the SSJP/Nabadgelinta Soomaaliya Technical Lead and Fund Manager. S/he will provide line management for Area Leads in each of the target Federal Member States (FMSs), and other operations and programmatic staff.  S/he will ensure appropriate management systems are in place for the overall functioning of the programme and work closely with the Senior Programme Manager  and Fund Manager to implement a robust Programme Management Framework. This includes responsibility for overseeing development and management of integrated work plans, delivered by multiple Implementation partners across several target geographic areas. Critically, s/he will be accountable for ensuring that the programme design and delivery reflects and adapts in response to emerging evidence and learning, working closely with the Technical Lead to identify learning and facilitate regular reviews of the programme approach.   

The Programme Management (Delivery Lead) Advisor will support development of a strong vision and adaptive programming approach, ensuring that intervention strategies reflect emerging evidence, and support the delivery and testing of innovative strategies. S/hey will also provide mentorship and training, as needed, for all national staff. Upon request, s/he will represent the Senior Programme Manager  to donors and other stakeholders.

Functional Responsibilities

Under the direct supervision of the UNOPS Senior Programme Manager and in close collaboration with the SSJP/Nabadgelinta Soomaaliya Technical Lead and Fund Manager, the Programme Management (Delivery Lead) Advisor for SSJP II will be responsible for the following functional responsibilities: 

1. Programme Delivery: Support the Senior Programme Manager  to ensure programme milestones are delivered on time and to quality by ensuring that the workplans provide the framework for delivery, that progress is reviewed and lessons are learned to constantly update, adapt and optimize performance and realize value for money.
  • Support development of updated annual workplans to be agreed and approved by the SMT, the Programme Steering Committee and donors; and ensure that all stakeholders are clear on planned activities (version control, knowledge management, etc.);
  • Ensure integrated quarterly, monthly and specific deliverable workplans are in place across each of the target FMSs and across the entireNabadgelinta Soomaaliya team, and that the necessary TA and other resource inputs are in place to support delivery; 
  • Conduct weekly and monthly review/planning meetings to review progress against integrated workplans; identify opportunities for deepening partnership and collaboration between implementing partners; flag emerging issues of concern; and to capture and reflect on learning; 
  • Institutionalise a deliberate and structured process through which the programme reflects on progress, reviews emerging evidence (including from the programme’s MERL framework), and adapts programme design and delivery;
  • Report in writing (email) any concerns around delayed/impeded delivery or inadequate technical quality to the Senior Programme Manager, Technical Lead and/or Fund Manager;
  • Support the Senior Programme Manager and Fund Manager to monitor the use of inputs against the delivery of outputs;
  • Work with the Fund Manager and other members of the SMT to ensure a clear focus on value for money, and make sure a comprehensive VFM framework is in place and institutionalized within the programme. 
2. Effective Programme Management: Establish and deliver effective systems and processes to address: adaptation; planning, monitoring and tracking; communications; office management and operations; reporting; safeguarding; fiduciary risk; compliance and overall risk management.
  • Ensure appropriate programme management systems are in place, and are being used, documented and reported on which address: 
  • Programme Management (ie. PMM Manual);
  • Compliance (ie. Supplier Diligence; Grant Management; etc.);
  • Safeguarding (ie. Safeguarding Framework); 
  • Risk Management (ie. Risk Matrix and Risk Management Strategy); 
  • Monitoring, Evaluation and Learning (ie. Theory of Change, and MEL Framework); 
  • Office Management (ie. Safety and Security Plan).
  • Work with the Fund Manager and Programme Partners to ensure that workplans are accompanied by realistic and detailed budgets and financial forecasting; 
  • Work with the Technical Lead to ensure technical advice and assistance requirements are identified in good time, and support the development of ToRs to secure this assistance; and
  • Identify wider learning and capacity building opportunities, and support the DS&J and Technical Lead to craft responses to these. 
3. Human Resources: Support the Senior Programme Manager to develop, strengthen and implement appropriate performance management and professional development approaches for the SSJP/Nabadgelinta Soomaaliya team.
  • Roll-out performance management framework, ensuring all staff have clear Terms of Reference, and are managed and supported to deliver their responsibilities to the maximum effect; 
  • Assess and record performance of Area Leads and other key programme and operational staff, agreeing areas for improvement and documenting overall performance; 
  • Support SSJP personnel to manage consistent underperformance effectively, ensuring that issues and management steps are clearly documented; 
  • Assist in the recruitment and orientation of new staff; 
  • Ensure that long- and short-term personnel are inducted and orientated successfully, and included in the relevant work processes and workflows; 
  • Create a team dynamic in which SSJP/Nabadgelinta Soomaaliya personnel and partners feel supported, encouraged and accountable for their performance. 
4. Risk Management:
  • Assume overall responsibility for the SSJP/Nabadgelinta Soomaaliya Risk Management Framework, working closely with the Fund Manager to identify and manage financial risks;
  • In line with the provisions of the framework, periodically (and regularly) assess the risk environment and update the risk matrix and tracker accordingly; and
  • Define appropriate risk mitigation strategies and work with the Senior Programme Manager and other SSJP/Nabadgelinta Soomaaliya team members to ensure risks are effectively mitigated and managed.
5. Operations and Compliance:
  • Work with the Fund Manager to ensure full contractual compliance with UNOPS and donor requirements; 
  • Work with the Fund Manager to ensure full office functionality (premises, equipment, services, etc.);  
  • Support the implementation of UNOPS safety and security regulations. 

Education/Experience/Language requirements

Qualifications and Experience

A.  Education

  • Master’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law or other relevant discipline is required.

  • Bachelor’s Degree in Project Management, Business Administration, International Relations, Political Science/Security Management/Development Studies, Education, Information Technology (ICT), Law with a combination of two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.
B. Work Experience
  • A minimum of seven (7) years’ experience in senior programme leadership roles for security and justice reform and/or conflict management programmes or combination of the experience is required
  • Experience in  managing complex, multi-partner programmes in fragile and conflict-affected environments (including programme planning, compliance, finance, risk and grants/contract management is an asset.; 
  • Experience managing adaptive programming, and familiarity with adaptive management and results frameworks would be a significant asset;
  • Strong attention to detail and rigour; 
  • Experience in  developing and maintaining professional networks with both international and national stakeholders, including development partners and civil society organizations is an added advantage;
  • Effective communications and interpersonal relationships; 
  • Experience in managing and developing team performance, including through the establishment of performance management and professional development frameworks is desirable;
  • Social Development, Behavior Change, Gender or Gender Based Violence programme experience would be considered an asset.
  • Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset.

Language requirement

  • Fluency in English Language (i.e. writing, reading  and speaking) is required; 

  • Proficiency in written and oral in Somali language is an added advantage

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for the Desk Review will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life Harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types.
  • Mogadishu is not a Family Duty Station. However, the duty station will be temporily be based in Nairobi due the security challenges in Mogadishu until we are able to officially mobilize.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon   request.
  • UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.             

    It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 

    Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

  1. Contract type:International Individual Contract Agreement (IICA)
  2. Contract level: IICA 3 /ICS 11
  3. Contract duration: Ongoing ICA / Open-ended contract subject to organizational requirement, availability of funds and or satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information - AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources.

AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.


Somalia Country Office:

UNOPS Somalia Country Office (SOCO) has had a solid and continuous in-country expert presence successfully implementing programs since the mid-1990s, where it is currently undertaking various projects and initiatives in close collaboration with the Federal Government of Somalia (FGS), Federal Member States (FMS) and partners from the global donor community. UNOPS’ projects in Somalia focus on several key sectors that include infrastructure development, institutional capacity building, project management, advisory services, and procurement services. These projects cut across multiple sectors, including education, healthcare, national security, law enforcement, immigration services, justice, transport, and public works among others. UNOPS work in Somalia is geared towards driving growth and development in the country, a process that requires developing a close relationship with the FGS and the other development partners.   
Through its involvement in Somalia’s development process, UNOPS is providing transparent and accountable solutions in the country’s state and nation-building process. In addition, UNOPS is also committed to implementing the United Nations Strategic Framework Somalia 2017 – 2020, with the aim of helping Somalia achieve the Sustainable Development Goals. UNOPS work within the context of these commitments means that the projects it implements in Somalia are specifically designed to provide long-term solutions in the country, leading to sustainable and inclusive growth.

What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable. This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect.

To succeed here, he/she need to be able to combine creativity with the organizational skills to manage numerous different projects to tight deadlines simultaneously, as well as working with the different units to meet their expectations.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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