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Project Assistant (G5)

Kyiv (Ukraine)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Kyiv (Ukraine)
  • Grade: G-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-09-19

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Background information

This is a temporary replacement for the fixed-term post financed from the Unified Budget. The initial contract duration is for 6 months with the possibility of extension.

Tasks and Responsibilities 

Under the direct supervision of the National Programme Manager the incumbent is expected to perform the following tasks:

Assist in managing projects in the Rule of Law and Human Rights Programme:

  • Assist in the programmatic management of IP, supplier, special service agreements. Assist in the preparation of terms of reference, selection of service and goods providers, and in the verification of financial reports. 
  • Arrange travel, accommodation, official travel authorizations and travel claims for OSCE and non-OSCE officials
  • Support activities, draft letters of invitation, participant lists, agendas and other materials; communicate with participants and speakers to confirm their participation and respond to their requests; arrange meeting facilities and audio-visual and other equipment
  • Gather and compile data for project monitoring and evaluation

Prepare and maintain documentation for the programme:

  • Translate documents
  • Maintain files, documents, contact lists, etc.
  • Handle correspondence

Oversee flow of internal procurement approval:

  • Raise and update purchase requests 
  • Confirm that services or goods were delivered 

Perform other duties as assigned

Necessary Qualifications

  • Completed secondary education supplemented by formal training in administration;
  • Minimum 4 years of related work experience in administrative or project work, preferably in an international organization;
  • Computer literate with practical experience in Microsoft packages; 
  • IRMA/ORACLE working experience would be an asset;
  • Excellent oral and written communication skills in English and Ukrainian.


Remuneration Package 
Annual salary, subject to social security deductions is EUR 12,352. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

This position is for residents of Ukraine only. We strongly encourage applicants to use the online application system at https://vacancies.osce.org; the Requisition/Vacancy Number is RUL00000O. Please use Google Chrome to ensure the correct display of the website content. The deadline for applications is 19 September 2021. Applications received after the published deadline will not be considered. Due to the high volume of applications, only short-listed candidates will be contacted.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action, which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.
 

Additional Information
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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