Monitoring and Reporting Analyst (Thai national only)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UN Women Regional Office for Asia and the Pacific (ROAP) addresses gender equality and women’s empowerment challenges in the Asia-Pacific region, including deeply embedded discriminatory social norms and practices that perpetuate inequalities based on gender and other intersectional identities (e.g. ethnicity, class, region, age, disability, migratory status, and sexual orientation and gender identity, among others). The Regional Office works across the following areas: Governance and Inter-governmental support (including on Gender Statistics); Women’s Economic Empowerment (including Migration, Ending Violence Against Women; Women, Peace and Security; Climate Change, Disaster Risk Reduction and Humanitarian Action. Covering 42 countries within Asia and the Pacific, it exercises its triple mandate and functions i.e. Normative, Coordination and high-quality programming at a regional level and in support of UN Women’s offices and UN Country Teams in 24 countries across the region. The UN Women Asia Pacific Regional Office also oversees and manages programming in programme presences.
Reporting to the Programme Specialist/Head of Monitoring and Reporting, the Monitoring and Reporting Analyst will provide support to the Regional office (RO)/Country Office (CO)/ Project Office (PO) colleagues in incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.
Duties and Responsibilities
1. Contribute substantively to the monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan and support RO management’s oversight
- Compile a monitoring plan for the RO’s Strategic Note/Annual Work Plan. Review input from RO units and provide technical assistance where needed. Similarly, provide quality assurance support for POs’ monitoring plans for Strategic Note/Annual Work Plan if needed.
- Provide technical support for RO units and CO/POs in monitoring.
- Support conducting a RO’s Mid-Year Management Review in June.
- Collect data for the indicators that M&R team is responsible for for annual reporting.
- Support for portfolio reviews. Lead to validate the information provided by project teams. Play a key role in aggregating the results of peer review at the regional level and make an analysis.
- Monitor listed actions of management responses (MRs) are actioned before deadlines through GATE system and make necessary follow-ups (those MRs of the evaluations the RO management is responsible for, ie non-project specific)
2. Facilitate and substantively contribute to reporting to internal and external audience as well as support donor agreement management
- Review selected quarterly reports and make technical feedback for CO/POs re quality.
- Prepare offline reminders for donor reports to project managers. Collect draft donor report packages in time and conduct “preliminary check” and liaise with donor report reviewers.
- Take data from Donor Agreement Management System (DAMS) and make an analysis on timely submissions and put together a report for the region (2-3 times a year).
- Review uploaded donor reports in DAMS and approve them as Approver 1.
- Support capacity building/information sessions/refreshers as requested.
- Support annual reporting exercise of the RO and QA for CO/POs’ reports. Assist HQ’s data validation to enhance accuracy of country data, liaising with CO/POs.
3. Contribute to knowledge management and QA
- Compile programmatic lessons learnt for dissemination to UN Women staff
- Support reviews of SN/AWPs of COs including MERPs, new pro docs and partner selections when requested to improve quality of the documents.
- Attend Regional and Local Project Appraisal Committee when requested.
- Review draft donor agreements/MOUs/amendments in the absence of the staff in charge of it.
- Review entry of donor agreements in DAMS and approve them as Approver 1 in the absence of the staff in charge of it.
- Prepare talking points, PPT slides and other materials as requested..
Key Performance Indicators
- Timely and quality technical support to the RO programme teams and country offices in line with work plan
- Quality and timely guidance in the development and review of plans and systems for tracking/monitoring
- Timely submission of quality and accurate reports
- Quality support to monitoring and reporting
- Respect for Diversity
- Awareness and Sensitivity Regarding Gender Issues
- Creative Problem Solving
- Effective Communication
- Inclusive Collaboration
- Stakeholder Engagement
- Leading by Example
- Good knowledge of programme formulation and implementation and Results Based Management
- Good knowledge of monitoring and data collection and analysis, and reporting
- Ability to synthesize program performance data and produce analytical reports
- Good analytical and report writing skills
- Knowledge of UN programme management systems
Required Skills and Experience
Education and certification:
- Master’s degree (or equivalent) in Political or Social Science, Economics, International Development Studies, Law, Gender/Women's Studies is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.
- At least 2 years of progressively responsible experience at the national or international level in monitoring and reporting of development projects/ programmes and applying RBM;
- Experience in monitoring and/or reporting in the United Nations systems is an advantage;
- Field experience is an asset.
- Fluency in English and Thai is required;
- Knowledge of the other UN official working language is an asset.
- All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=3539 Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Only shortlisted candidates will be notified.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.