Procurement Officer (Goods)

OBJECTIVES OF THE PROGRAMME

The division of the Business Operations of WHO Regional Office for the Eastern Mediterranean provides support to various programmes and activities in the Region including timely procurement and supply of goods and service, administrative services, human resources management and budget and finance.

Procurement and supply of goods and services entails timely and cost effective provision of medical and non-medical supplies, equipment and services for the implementation of the EMR countries, health collaborative programmes as well as emergency operations resulted from epidemic, man-made and/-or natural disasters.

DESCRIPTION OF DUTIES

1. Contribute to the planning, development and management of various activities related to goods procurement in the unit to ensure the best use of the resources and minimize the associated risks.

2. As the goods procurement unit’s focal point, provide technical advice to staff in RO and COs to ensure that all requests are timely processed and abiding by procurement policies and procedures, technical specifications.

3. Review goods procurement transactions to ensure completeness, accuracy and competitive qualities, and suggest optional courses of action and recommendations.

4. Review and monitor the preparation and distribution of invitation to bids (ITBs) and request for quotations (RFQs) to qualified suppliers. Review the analysis sheets and suggest recommendations on award in accordance with the WHO standards, policies and procedures.

5. Review and scrutinize all goods procurement transactions exceeding USD 50,000 submitted by the country offices to ensure compliance with the WHO standards and control measures.

6. Review the submission of goods procurement requests that require the approval of the Regional Contract Review Committee (RCRC) and draft RCRC memos for Regional Procurement Officer approval.

7. Conduct market research and update the lists of suppliers for different goods categories.

8. Participate in the training activities for the RO staff and country office staff on good procurement practice.

9. Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.

10. Provide a technical input in audit responses , review and follow-up on auditors’ recommendations related to the procurement of goods.

11. Allocate work assignments within the team and evaluate the performance of staff involved in goods procurement.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in public procurement, business administration, Engineering, Pharmacy, or field related to purchasing from an accredited/recognized institution.
Desirable: A relevant Master’s degree or professional qualification in procurement from an accredited/ recognized institute.

Certificate or Diploma in procurement (Chartered Institute of Procurement and Supply-CIPS or equivalent).

Experience

Essential: At least two years of relevant experience in goods procurement and contracting operations.
Desirable: Working experience in the UN system or with an international nongovernmental organization.in goods procurement.

Skills

• Thorough knowledge and skills in supply operations and procurement services.
• Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs.
• Excellent organizational and analytical skills with the ability to coordinate activities and multitask.
• Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.

WHO Competencies

WHO global Competencies model at http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork
• Respecting & promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Excellent knowledge of English and Arabic.
Desirable: Knowledge of French an asset

REMUNERATION

Remuneration comprises an annual base salary starting at EGP 601,552 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated; 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections; 3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.