Programs Officer

Key working relationships:

• Position Reports to: Head of Programs;

• Internal collaborations within IRC: All IRC Hellas program teams and all operational departments (Head of Office, Grants, Finance, Supply Chain, M&E, HR), IRC departments in other country offices as needed;
• External collaborations to IRC: IRC implementing partners, Public/ state actors, non-state actors, UN agencies, NGOs and INGOs, donors 

Major Responsibilities:

• Work closely with the Head of Programs to support the efficient implementation of IRC programs;
• Provide administrative and operational support to main office tasks, as well as programmatic tasks, such as filling procurement requests; 
  
• In close cooperation with the relevant departments, carry out all tasks related to the registration of IRC in the necessary registries, ensuring that data are accurate and frequently updated as needed; 
  
• Receive program data and prepare monthly dashboards and situation updates; 
  
• Assist programs in proposal development, by participating in the process of drafting the technical proposal and the budget;
  
• Carry out Communication and Visibility activities as per need: Translate program related documents, draft and disseminate Press Releases, draft program related social media content;
  
• Review technical reports and program activity reports as per need;
  
• Help organize internal and external meetings, as needed, including focus group discussions with beneficiaries;
  
• Provide general support to the M&E department, as needed;
  
• Take initiative to make extra contributions to the programs and proactively identify any issues and reports them to the Head of Programs.
  

Collaboration & Representation:

• Develop and maintain effective working relationships with all departments, partners, organizations and actors;
  
• Perform excellent communication skills;
  
• Contribute to achieving work unit goals by working collaboratively and flexibly with others and building effective collaboration across programs;
  
• Establish, maintain, and develop professional relationships with program staff and team members and promote a strong team spirit;
  
• Maintain and develop direct communication lines with public sector Registries and Certifications focal points.
  

Other:

• Ensure all activities are carried out in accordance with IRC Operational and Communication policies;
  
• Other duties as assigned by the supervisor to develop and support IRC programs and operations.