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Finance Assistant - 2 candidates will be selected - For Tunisian Nationals only

Tunis (Tunisia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Tunis (Tunisia)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
  • Closing Date: 2021-09-18

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and supervision of the Finance head of unit, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

 
The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNDP HQs staff to exchange information and ensure consistent service delivery;
 

Duties and Responsibilities


Summary of Key Functions:

  1. Implementation of operational and financial management strategies
  2. Functioning of cost-recovery system
  3. Accounting and administrative support
  4. CO cash management
  5. Knowledge building and knowledge sharing


Ensures implementation of operational strategies focusing on achievement of the following results:

•Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
•Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.

 

Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:

•Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.

 

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

•Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
•Proper receipting of goods and services and establishment of accruals.
•Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
•Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
•Presentation of information on the status of financial resources as required.
•Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
•Management of cash receipts and petty cash.
•Maintenance of the proper filing system for finance records and documents.


Ensures proper CO cash management system functioning focusing on achievement of the following results:

•Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
•Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
•Preparation of monthly UN exchange rate report to Treasury.
•Timely and accurate preparation of bank reconciliations.
•Initiation of bank transfers and deals in Atlas.
•Creation of deals in large offices can be performed by Finance/Treasury Associates.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•Participation in the trainings for the operations/ projects staff on Finance.
•Contributions to knowledge networks and communities of practice.

 

Competencies

 

Core

Innovation

Ability to make new and useful ideas work

Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

Ability to persuade others to follow

Level 2: Proactively identifies new opportunities and challenges

People Management

Ability to improve performance and satisfaction

Level 2: Takes ownership of responsibilities

Communication

Ability to listen, adapt, persuade and transform

Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

Ability to get things done while exercising good judgement

Level 2: Meets goals and timelines for delivery of products or services;    

Technical/Functional

Building Partnerships Tracks and reports on mobilized resources

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things

Identifies and communicates opportunities to promote learning and knowledge sharing

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position

Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).

Strives to keep job knowledge up-to-date through self-directed study and other means of learning

Demonstrates good knowledge of information technology and applies it in work assignments

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Promoting Organizational Change and Development

Documents ‘best practices’ in organizational change and development within and outside the UN system

Demonstrates ability to identify problems and proposes solutions

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Design and Implementation of Management Systems

Uses information/databases/other management systems

Makes recommendations related to work procedures and implementation of management systems

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion

Organizes and prioritizes work schedule to meet client needs and deadlines

Responds to client needs promptly

Level 2: Execute & Learn: Execute & Learn: Perform defined tasks

Promoting Accountability and Results-Based Management

Maintains databases

Level 2: Execute & Learn: Execute & Learn: Perform defined task


 

 

 

Required Skills and Experience

Education :

  • Bachelor’s or equivalent with specialized certification in Accounting and Finance. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:    

  • 2 years of progressively responsible finance and accounting experience is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
  • Knowledge of IPSAS and/or IFRS desirable
  • Fluent Arabic and French, working knowledge of English.

Disclaimer


Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

UNDP has a zero tolerance policy for sexual exploitation and abuse, sexual harrassement, discrimination and abuse of power in the workplace.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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