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Supply Associate, G6, FTA. San Jose

San Jose (Philippines)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: San Jose (Philippines)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Logistics
    • Supply Chain
    • Information Technology and Computer Science
  • Closing Date: 2021-09-20

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This is internal/external advertirse position.

Candidates must be legally present in Costa Rica at the time of application, recruitment and hire. Only candidates holding a permanent residency in Costa Rica will be considered eligible.

INTERNAL CANDIDATES:
As reflected in paragraph 36 a) and b) of the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS), this Job Opening is open to internal candidates (Group 1 and Group 2), based in the country, at all grade.

Group 1 Candidates: comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above.

Group 2 Candidates: comprises candidates from the categories listed in the RALS after completion of one cumulative or continuous year of service in the country of the vacancy. The Group 2 status should have been confirmed by the HR Unit in Costa Rica before the application is submitted.

EXTERNAL CANDIDATES:
External Candidates are candidates who are not in Group 1 or Group 2. Duties
- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems
- Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments.
- Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
- Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order.
- Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts.
- Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery.
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable.
- Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management.

In the Country Operations:
- Ensure local liaison with partners to effectively support the supply activities.
- Manage storage of goods according to "best practices" and UNHCR rules and regulations.
- Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions.
-       Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses
Trade, Business Administration, Economics, Marketing or a related field

Relevant Job Experience

Desirable:
Other UN procurement and logistics training ¿ such as UNHCR CP-SCM, IAPSO and UNPD (CIPS).

Functional Skills
IT-Computer Literacy
IT-PeopleSoft Supply Chain Management;
SC-Supply Planning
SC-Commercial experience (procurement, service agreements/contracts, RFP, tendering)
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Asset Management
SC-Fleet Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
English B2
Spanish C2

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility.

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support and monitor the supply activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources.

Operational context:
The socio-political crisis and the increase in violence in Nicaragua since April 2018 have produced a sharp increase in the number of Nicaraguan asylum seekers in Costa Rica. From just 78 registered in the country in April 2018, by the end of 2019 the number had risen to more than 74,000. At the end of 2020, Costa Rica was home to nearly 90,000 asylum seekers (mostly from Nicaragua, but also from Venezuela, Cuba and the North of Central America), 9,613 recognized refugees, and 199 people at risk of statelessness or already recognized under the condition.

UNHCR key activities involve registration, border monitoring, community-based protection to identify particularly vulnerable individuals, case management, counseling, livelihoods and peaceful coexistence projects through its partners and directly. A CBI response has been started in October 2019 and is being developed to reduce vulnerabilities and fill basic assistance gaps.  This initiative relies heavily on the direct support of Programme, Admin/Finance and Procurement for its implementation.

Nature of the Position
Under the overall supervision and guidance of the Associate Supply Officer P2, The Supply Associate manages and supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing, assets & fleet management and monitoring within the area of responsibility. The incumbent may supervise some staff in the office. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support and monitor the supply activities assigned to him/her within the geographical area covered while exercising efficiency in the use of the available resources. The candidate should have a good command of public procurement rules and regulations as well as be conversant with warehouse and Inventory management matters in addition to knowledge on fleet and asset management. S/he will contribute to UNHCR Costa Rica delivering timely and quality goods and services to persons of concern in compliance with supply chain rules and procedures. The candidate should have experience in collecting supply information, monitor, reporting, keep records and implement administrative requirements. The applicant should demonstrate adaptability and ability to work in diverse teams, both in terms of culture and background. HOW TO APPLY

Internal candidates:
- Your application must be submitted by: MSRP - Self-Service - Recruiting - Careers - Costa Rica -NAME OF THE POSITION

External candidates:
- Candidates must submit their application through UNHCR's official application site: www.unhcr.org/careers.html
- click on Vacancies
- Look for Costa Rica
- To apply you must register in the upper right part of the page
Click on position you are interested  and follow the instructions


(In case of technical problems, please login with a different browser).

For any technical problems encountered during the online application, please contact the Global Service Desk (hqussd@unhcr.org) prior to the deadline to allow sufficient time to resolve the issues. For any questions regarding the selection process, please contact Human Resources (cossarrhh@unhcr.org).

CVs will NOT be accepted by email. ONLY THOSE APPLICATIONS SENT THROUGH THE SYSTEM WILL BE CONSIDERED.

We are committed to maintaining diversity in terms of gender, ethnicity and culture.  Persons belonging to minority groups, persons with special abilities, men and women, are encouraged to apply for vacancies. All applications will be treated with the strictest confidentiality.

We do not confirm receipt of applications or report on the status of the process. Only qualified candidates will be contacted for an interview and possibly a written test.

Closing Date
Closing date for submissions or applications is September 20, 2021, (midnight Geneva time) 16:00 hours (Costa Rica time).
No late applications will be accepted.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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