By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Programme Assistant

Cairo (Egypt)

  • Organization: WHO - World Health Organization
  • Location: Cairo (Egypt)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2021-09-22

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

OBJECTIVES OF THE PROGRAMME

Located within the RDO, the mission of Compliance and Risk Management (CRM) is to systematically identify risks, and by topic area, maintain a risk register record, evaluate it according to its likely impact and probability and proactively have it managed by risk management owners. The CRM will seek to periodically review, assess, and integrate internal control compliance into all policies and managerial decisions. The CRM will promote and uphold the highest organizational standards, codes of conduct and core values. The CRM will liaise independently with internal parties cross the different levels of the Organization, developing and presenting to the Regional Director its annual work plan of delivery of compliance and risk management across the Region.

DESCRIPTION OF DUTIES

Summary of Assigned Duties

  1. Provides full administrative support including drafting in line with WHO style guide, reviewing and dispatching of correspondence, reports, documents, etc., independently compose and finalize correspondence of administrative nature and draft interim replies, draft presentations as guided by professional staff.
  1. Receives, screens, and logs all incoming correspondence, searches for information and attach background, provides unofficial translation, if needed, takes minutes of unit meetings, updates and maintains unit filing systems (paper based, electronic and database).
  1. Follows up on the implementation of programme activities and ensures timely submission of unit’s contributions; responds to and acts on telephone enquiries, assesses the urgency of programme matters and refers them to appropriate staff for action, informs and reminds professional staff in the unit of deadlines, provides supporting material as appropriate.
  2. In coordination with designated risk focal points, follows up with BCs regarding risk identification and response actions, consolidates the feedback used for various platforms, and follows up on RMT user access.
  1. In coordination with designated CRM focal points, follows up with BCs on Internal Control Framework (ICF) deadline, assists the focal points in review and validation of BC submissions, keeps the list of ICF users updated.
  1. Provides full administrative support to the unit’s intercountry meetings, organizes the travel of CRM staff, drafts rationale and plan (including approximate costs) for meetings, compile and process all necessary documentation, liaise with participants, issue TRs, effect payments for participants, follow up on travel claims and complete logistical and financial arrangements.
  1. Using GSM, carries out the function of project administrator; entering unit workplans, monitoring availability of funds and financial expenditures according to the approved workplan, initiating expenditure batches, and liaising and coordinating with country offices on the implementation of the workplan related to the concerned programme.
  1. Initiates and process different transactions in GSM, including procurement of goods & services; completing necessary forms, obtaining approvals for APWs, and submitting documentation to the Administrative Assistant, and following up with concerned parties on the receipt of deliverables and finalization of payments.
  1. Updates the CRM webpages and keeps the contents (CRM Committees, monthly reports, RMT and ICF focal points, links to programmatic areas, etc.) updated.
  1. Assists/replaces administrative staff in the Department and Performs other relevant duties within their scope of responsibility as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by secretarial training.

Desirable: University degree in business administration, social sciences or related field an asset.

Experience

Essential: At least five years’ progressive administrative experience.

Desirable: Relevant experience in the UN system.

Skills

  • Good filing and organizational skills.
  • Ability to maintain good working relationships with staff, experts and visitors.
  • Demonstrated ability to translate routine correspondence into English.
  • Very good time management and stress management skills.
  • Very good knowledge of WHO rules, manuals, practices, procedures and WHO Style Guide applicable to the administrative level an asset.

WHO Competencies

Enhanced WHO Global Competency Model:

https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork

• Respecting and promoting individual and cultural differences

• Communication

• Producing results

• Moving forward in a changing environment

Use of Language Skills

Languages: Very good knowledge of English and Arabic. French an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 235,531 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level.
  • Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated; 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections; 3- Your experience records are entered with elaboration on tasks performed at the time.
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.