By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

TA Senior Human Resources Asst

Buenos Aires (Argentina)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Buenos Aires (Argentina)
  • Grade: Level not specified
  • Occupational Groups:
    • Human Resources
  • Closing Date: 2021-09-21

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Internal and External Vacancy announcement, TA Senior HR Assistant, Buenos Aires, Argentina

Organizational Setting and Work Relationships

Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

- Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
- Process local staff members¿ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
- Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
- Assist with shipment of their personal effects in coordination with the logistics section.
- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
- Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Initiate routine correspondence on HR matters for the authorizing officer¿s approval.
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Language: Knowledge of English and/or UN working language of the duty station if not English.
Nationality: Argentinian or Temporary or Permanent Labour VISA with residence in Argentina.

Field(s) of Education

Not applicable.

(Field(s) of Education marked with an asterisk* are essential)


Certificates and/or Licenses

Secretarial;
Administrative;

(Certificates and Licenses marked with an asterisk* are essential)


Relevant Job Experience

Essential
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

Desirable
Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.


Functional Skills

IT-Computer Literacy;
PG-Resource Planning; eg. FOCUS, Global Focus Insight;
FI-PeopleSoft Financial Management;
HR-PeopleSoft Human Capital Management;
UN-UN/UNHCR Administrative Rules, Regulations and Procedures;
IT-Enterprise Resource Planning (ERP);
EX-Field experience with UNHCR and/or with other humanitarian organizations;

(Functional Skills marked with an asterisk* are essential)


Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.


Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or cross-functional competencies. The six core competencies are listed below.

Core Competencies
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies
Not specified.

Cross-Functional Competencies
Planning and Organizing
Technological Awareness

Eligibility of candidates:

Based on the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff ¿ (RALS) UNHCR/AI/2020/1/Rev.2) are eligible candidates from Group 1 and Group 2
and external candidates.

a) Group 1 comprises current UNHCR GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of
the vacancy at the grade of the position or one grade below or above.

b) Group 2 comprises candidates that received confirmation by the HR/Admin in the country of the vacancy announcement.

c) External candidates: External candidates must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: https://icsc.un.org/Home/SalaryScales

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation and updated factsheet/Personal History Form (PHF) by the closing date September 20th 2021.

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to sit for an oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.