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Assistant Donor Relations Officer

Khartoum (Sudan)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Khartoum (Sudan)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Administrative support
    • International Relations
  • Closing Date: 2021-09-19

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This position is advertised open to internal and external applicants. Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS). Applicants must be nationals of, and be locally recruited within the country of their employment. Assistant Donor Relations Officer

Organizational Setting and Work Relationships
The Assistant Donor Relations Officer is part of a team that maintains proactive dialogue with governmental donors or UN agencies and organizations, as well as with the regional and local donors aiming at building relationships, raise awareness and mobilize political and financial support for UNHCR¿s work and priorities.
The incumbent¿s primary role is pursuing opportunities for donor engagement, strengthening partnerships, sustaining support and fundraising opportunities. Due to the specific nature of these responsibilities, Donor Relations Officer posts are based only in Geneva Headquarters, major donor capitals or Regional Bureaux, s/he with also provide support to counterparts in other operations.
S/he is normally supervised by a higher grade Donor or External Relations staff and may receive guidance from DRRM Chief of Sections and from the Head of Service. S/he may receive indirect guidance from other units within DRRM or Divisions or Bureaux in Headquarters.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Assist in maintaining close dialogue with, and providing information to, donor governments on UNHCR operations and financial requirements, including in response to donor governments¿ ad hoc requests for information.
- Keep abreast of UNHCR's operations world-wide with a specific focus on emergency situations to be able to serve donors¿ information needs on all aspects of UNHCR¿s work.
- In consultation with the supervisor negotiate contributions, striving for timeliness, predictability and maximum flexibility.
- In consultation with the supervisor negotiate, draft and follow up on bilateral agreements with donors where appropriate.
- In consultation with the supervisor identify and access new donors and funding sources.
- Record cash contributions accurately in the relevant ERP system reflecting the donor's earmarking, reporting requirements, payment information and relevant conditions as specified in the donor's pledge/agreement.
- Draft internal and external correspondence, including briefing notes to supporting the function in negotiation and follow-up of contributions with donors.
- In collaboration with respective operations and units, prepare submissions for specific funding from donors or provide other information donors may require in determining their financial / political support to UNHCR.
- Draft narrative and financial reports on contributions, in compliance with specific donor requirements.
- Monitor recording and tracking of contributions and take necessary action to satisfy donor requirements.
- Assist in monitoring and analysing donor policies on humanitarian assistance, potential for accessing transition and development funding sources, policies/strategies of organisations competing with UNHCR over funds. Research, develop and maintain donor profiles / fact sheets.
- Support programmes of visits, meetings and the annual consultations with relevant governmental donors, as well as for donor missions to the field when required.
- As needed, help Bureaux/Regional Offices/Country Operations with input for their fundraising strategies, in line with DER/DRRM strategic directions;
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
International Relations; Political Science;         Social Sciences;
Journalism;         Communication;         Public Policy;
or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Not specified

Relevant Job Experience
Good understanding of UNHCR, its mandate, priorities, field operations and of donor relationship. Experience in dealing with staff members of different cultural and educational backgrounds.

Experience in (UNHCR) field operations. UNHCR fund-raising and programming/programme management experience. Familiarity with funding mechanisms of assigned donor governments. Exposure to UNHCR specific learning/training activities.

Functional Skills
ER-Donor Relations
ER-Resource Mobilization
ER-Project Reporting Systems for Reporting to Donors
CO-Cross-cultural communication
*MS-Drafting, Documentation, Data Presentation
MS-Reporting skills
SO-Negotiation skills
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
See below for this postion's Operational Context
======================================================================================================== The political context in Sudan remains complex, diverse, and fast-changing necessitating high levels of political sensitivity and solid coordination and communication skills. The operations in Sudan includes emergency response, regular refugee programmes, IDP support (emergency, durable solutions), voluntary repatriation, statelessness, and special projects, for example peacebuilding support funded by the UN Peacebuilding Fund. UNHCR Representation in Sudan has presence in five main regions of Darfur, Kordofan, East Sudan, White Nile Kosti, Blue Nile. The Representation Office in Khartoum provides the overall strategic guidance and implementation of the operations, security, policies, and liaison with key Government stakeholders, donor communities, UNAMID/UNITAMS, UNCT/HCT and NGO partners. The Representation Office in Khartoum provides an oversight of activities in Sudan being supported by 15 offices; four Sub Offices, seven Field Offices, three Field Units and Damazine office that is being opened.
In the current configuration of the office, the Associate Donor Relations Officer will work under the External Relations Officer within the External Relations unit in the Representation office in Khartoum, that supports the operation in managing numerous funding streams and donors, simultaneously supporting several different and complex situations. The unit therefore needs to draft and keep track of multiple proposals and reports, often with strict deadlines and competing priorities. The candidate should therefore have proven expertise in dealing with multiple queries and reports at the time, strong organizational skills, proven ability in prioritizing, proactivity in anticipating and responding to challenges and complications, and capacity to deliver in a timely and efficient manner.
The incumbent of this position should have:
¿ proven, strong drafting and reporting skills;
¿ experience in dealing with external actors and proven critical thinking abilities;
¿ fundraising and programming/programme management experience;
¿ knowledge of MSPR contribution management is a plus;
¿ capacity to independently organize and manage their work, program and strong interpersonal skills;
¿ proven ability to manage sensitive and complex tasks with tact and discretion, and proven ability to work effectively as a team player, both within the unit and with cross-functional teams.
Khartoum is classified as C family duty station. Khartoum features a desert climate (at times very hot and dusty), with only the months of July and August seeing significant precipitation.  Its average annual temperature is about 37.1 °C (99 °F). Particularly, staff with allergy may be affected by the dust. Medical and leisure facilities are limited.  It is possible to find decent houses and apartments with stable water and electricity supply.

Security Level 2 pertains in Khartoum state, due to the current political situation the security threat level remains moderate to high risk due to the number of security incidents, such as recurrent demonstrations all over Sudan as a result of the economic challenges and heightened insecurity. Staff sensitivity to Sudanese culture and dress code is very important. Assigned staff needs to have completed the BSAFE module and produce copies of certification in order to obtain UN identification card in Sudan and  update the TRIP profile. Driving and traffic in Khartoum poses the greatest threat to staff safety and staff should avoid the use of Tuk-Tuk taxies. Criminality is low in Khartoum but expat accommodation is being targeted. The closing date is 19 September 2021.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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